EMIS STAFF REPORTING REQUIREMENTS

1. EMIS STAFF REPORTING REQUIREMENTS

2. DATABASES USPS EMIS

3. DATABASES • USPS is Live • EMIS Live is data as of the last reporting period unless there has been an export • USPEMX.SEQ will be loaded into Live until the “snapshot” – probably early November

4. DATABASES • Once “K” database is created in EMIS – export is questioned? • If changes were made in “K” then export from USPS will overwrite what is in “K” • Changes made in “K” should be duplicated in USPS Live

5. DATABASES • When communicating your request to load staff, please be specific about where changes were made • If changes were made in “K” then loading is not necessary. Request to aggregate your data.

6. DATABASES

7. USPS/EMIS Work Together • Field names in USPS may be named something else in EMIS (see pgs. 3-5)

8. BIOSCN Updateable in BIOSCN/DEMSCN

9. BIOSCN Validated based on EMIS requirements

10. BIOSCN Cross validations performed in PERDET and by ODE

11. BIOSCN • Cross validation warnings • Birthdate • Less than 7/1/1932 • Long term illness • Must be equal or less than absence days

12. DEMSCN Updateable in BIOSCN/DEMSCN

13. DEMSCN Validation based on EMIS requirements

14. DEMSCN Cross validations performed in PERDET and by ODE

15. DEMSCN • Cross validation warnings • Birthdate • Less than 7/1/1932 • Semester hours • Not high enough for an employee with a certificated position • Invalid number of semester hours for paraprofessional value • Long term illness • Must be equal or less than absence days

16. DEMSCN • Total years of experience • Must be greater than authorized years of experience • Authorized years of experience • Must be less than total years of experience • Degree type • Invalid value for paraprofessional value

17. JOBSCN Updateable in JOBSCN/POSSCN

18. JOBSCN Updateable in JOBSCN/POSSCN

19. JOBSCN Validation based on ODE requirements

20. JOBSCN Validation based on ODE requirements

21. JOBSCN Cross validations performed in PERDET and ODE

22. JOBSCN Cross validations performed in PERDET and by ODE

23. JOBSCN • Cross validation warnings • Position code • Requires an assignment area • This position code may require a different position type • This position code and assignment area may need different paraprofessional value • This position code and funding source may require different grade level • Grade level required for position code • May have a mismatch with appointment type

24. JOBSCN • Position type • This position type may require a different position code • Appointment type • Semester hours may not be high enough • May have a mismatch of appointment type and position code

25. JOBSCN • Assignment area • This assignment area and position code may need a different paraprofessional value • Requirement of certain position codes • FTE • Can not equal zero for active job

26. JOBSCN • Grade level • Position code may be required for grade level • Grade level required for combination of position code and funding source • Funding source, labeled ‘code’ • Funding source and position code combination may require a grade level

27. POSSCN Updateable in JOBSCN/POSSCN

28. POSSCN Validation based on ODE requirements

29. POSSCN Cross validations performed in PERDET and by ODE

30. POSSCN • Cross validation warnings • FTE • Can not equal zero for active job • Appointment type • Semester hours may not be high enough • May have a mismatch of appointment type and position code

31. POSSCN • Position type • This position type may require a different position code • Assignment area • This assignment area and position code may need a different paraprofessional value • Requirement of certain position codes • Position status • Active status must have FTE greater than zero

32. POSSCN • Position code • Requires an assignment area • This position code may require a different position type • This position code and assignment area may need different paraprofessional value • This position code and funding source may require different grade level • Grade level required for position code • May have a mismatch of position code and appointment type • HQPD value can’t be ‘*’ for this position code

33. POSSCN • Grade level • Grade level required for job’s position code • Grade level required for combination of position code and funding source • HQPD • Value can’t be ‘*’ with certain position codes • Value must be equal on all reportable jobs

34. POSSCN • Paraprofessional • Value for paraprofessional can’t be “*” for position code and assignment area combined • Degree type required for value of paraprofessional • Semester hours invalid for value of paraprofessional

35. EMIS ATTENDANCE DAYS • Is employee flagged for EMIS reporting • Using the date range of 7/1-6/30, read the job calendar assigned and tally the dates marked with “W”, “H” and “C” • Only those records on or after the calendar start and on or before the calendar stop dates are counted

36. EMIS Attendance Days • Read the ATDSCN entries and tally any ATDSCN entries with “AT”, “AB”, “AD”, “EB”, or “ET” that have transaction date on them in the time frame being reported • Only those records on or after the calendar start and on or before calendar stop dates are counted • If there is no corresponding “W”, “H” or “C” on the job calendar the day is counted • Absences and attendance days are tallied individually per employee, not per job

37. REPORTS • Review reports that come back from ODE • www.mveca.org/ Student Services/EMIS/EMIS Reports • True reflection of the data submitted