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Leading firms through the next generation of change™

Leading firms through the next generation of change™. Staff Training – August 20 th. Transition from QB to QBO Tony Frigo Director of Technology Services. RootWorks.com. Learning Objectives. Identify items important to transition Setup QBO for the Firm Converting from QB to QBO

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Leading firms through the next generation of change™

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  1. Leading firms through the next generation of change™

  2. Staff Training – August 20th Transition from QB to QBO Tony FrigoDirector of Technology Services RootWorks.com

  3. Learning Objectives • Identify items important to transition • Setup QBO for the Firm • Converting from QB to QBO • QBO Wholesale Billing • Setting up memorized transactions • Connecting Financial Institutions / Credit Cards RootWorks.com

  4. Things to Know • 3 different flavors of QBO (details) • Simple Start • Essentials • Plus • Financial institution connections • Bank of America requires Account Management RootWorks.com

  5. Things to Know • No backup / restore feature • Learning curve for staff • Primarily due to navigation differences • Top three areas to Navigate QBO • Gear in the upper right • “+” sign at top center • Navigation bar on the left RootWorks.com

  6. Things to Know • Good fit for QBO • Small number of manually written checks • Debit / Credit Cards used frequently • Multiple bookkeepers • Payroll • is NOT being done by client in QBO • If currently doing payroll in ACS/CSA with Direct Deposit RootWorks.com

  7. Things to Know • 60 days to import “My Company” after creating QBOA account • Currently only 2 security levels for staff • Firm Owner • User RootWorks.com

  8. Setting up QBO for the Firm • Partner • Firm Owner • (handles billing setup) • www.office.intuit.com • Staff • Invited by partners account RootWorks.com

  9. Converting QB to QBO • Create QBO company • Identify the version of QB being used • Follow instructions based on the version selected RootWorks.com

  10. Converting QB to QBO - Special Case • Enterprise Edition • Create QBO company • In QB Enterprise • File > Utilities > Copy Company File for QuickBooks Online • If on a hosted solution copy OE.qbw file local • Use Internet Explorer • Select QuickBooks for Windows 2007 or earlier RootWorks.com

  11. QBO Wholesale Billing • Why • 50% discount for life of client • Providing a service to your clients • Clients can only obtain discounts temporarily • FYI • Bill is NOT detailed out by company RootWorks.com

  12. QBO Wholesale Billing • Requirements • You have setup a QBOA account with wholesale • QBO client in same region • QBO client has Active Subscription • Can NOT be on Simple Start • Existing QBO client cannot have payroll • You are the Master Admin • You are the Accountant user RootWorks.com

  13. QBO Wholesale Billing • Wholesale for a NEW QBO client • Create QBO company (select wholesale) • Import data if needed RootWorks.com

  14. QBO Wholesale Billing • Items needed for an Existing QBO client • Current QBO client Master Admin login credentials • Contact with current Master Admin • Access to QBOA accounts email • QBOA account login credentials RootWorks.com

  15. QBO Wholesale Billing • Process for an Existing QBO client • Transfer Master Admin rights to QBOA account • Add QBOA account as the Accountant User • Add company to wholesale (consolidated) bill RootWorks.com

  16. Memorized Transactions • Do NOT convert from QB Desktop • Recurring Transactions are the closest replacement RootWorks.com

  17. Connecting Financial Institutions • Some financial institutions charge for connection • The connections will eventually need to be reset/updated RootWorks.com

  18. Leading firms through the next generation of change™

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