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“Capture the Spending” Improve/Control Presentation Phase Jeffrey Smith

“Capture the Spending” Improve/Control Presentation Phase Jeffrey Smith. Review During the p revious phase the following conclusions were determined: Previous inaction spend trend does not sustain improvement. Ten weeks of process implementation demonstrates cost improvement trend.

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“Capture the Spending” Improve/Control Presentation Phase Jeffrey Smith

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  1. “Capture the Spending” Improve/Control Presentation Phase Jeffrey Smith

  2. Review • During the previous phase the following conclusions were determined: • Previous inaction spend trend does not sustain improvement. • Ten weeks of process implementation demonstrates cost improvement trend. • A lack KPIV ‘Data Entry’ greatly hinders KPOV ‘Spend Reduction’. • As stated the Facilities Department has had issues with proper tracking of materials. Simply capturing materials purchases and applying them in the work order system will eliminate the wasteful spending that has been evident in this area and help to reduce costs.

  3. Impact/Effort Matrix

  4. Pilot Plan • Announce start date to key stakeholders. • Provide in-service to assure data entry by key associates. • Daily tracking of materials entered for accuracy and improvement.

  5. Standardize the Process The process for implementation involves additional entries upon work order completion. This is something that can be shown with minimal effort to other sites.

  6. Control/Sustainability Plan The process for tracking materials will be maintained through associate evaluations. Associates will be informed materials entries are require each time materials are used. There will also be no authorized purchases without work order numbers. Costs and inventory should continually improve to plan goals. Tracking toward the goal will help control the plan. In the unlikely event of deviation the data can be identified by user.

  7. Updated ROI It is still estimated to cost approximately $1700 in additional hours for the Project team and users primarily in training and meetings. The benefits will be ongoing and are estimated to be 5% of the materials budget the first year or $6600.

  8. Spread Plan The plan and process should sell itself going forward. The comparison of budgets and inventories during corporate meetings will be the market point. The ROI will be tracked and compared to previous records as well as non-implemented sites. The difference will compel all programs to implement something similar. After reaching the goal we can may add vendor purchasing partners for further cost improvement and enlist their help for better inventory control.

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