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Project Management

Project Management. The material came from: Dr. Bill Oakes, EPICS Director Pamela Dexter, EPICS High School Coordinator 2011 EPICS = Engineering Projects in Community Service. Tuesday, April 22 nd. WELCOME BACK!!!

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Project Management

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  1. Project Management The material came from: Dr. Bill Oakes, EPICS Director Pamela Dexter,EPICS High School Coordinator 2011 EPICS = Engineering Projects in Community Service

  2. Tuesday, April 22nd • WELCOME BACK!!! • Warm up: Have you ever been in charge of a big project or helped on a big project? Write about it! • Today’s Activities: • Introduction to Project Management • Tuesday morning inspiration

  3. What is Project Management?

  4. Project Plans • Among the many questions that can be addressed with a plan are: • What do you and/or your team does first? • What should come next? • How many people do you need to accomplish your project? • What resources do you need to accomplish your project? • How long will it take? • What can you get completed by the end of the semester or quarter? • When will the project be finished? • How will we know we are done with the project?

  5. It is your guiding light.

  6. Let’s try it … • In your assigned group, answer the eight project questions for the following project: • You are going to attend college

  7. You and your family have decided to build a brand new home

  8. Wrap up … • More on projects tomorrow • Great video: • http://www.youtube.com/watch?v=HuoVM9nm42E

  9. Wednesday, April 23rd • Warm Up: What is project management? What are some possible benefits of using a formal process to manage a project? What are some potential shortcomings? • Today we will continue to talk about project management and apply what we learn to our college example. • Get out your notes from yesterday • You will need several pieces of scrap paper for today

  10. Defining Project Scope • What is the work that will be done • Scope management plan • How will the scope be defined, managed and controlled? • How will the scope be communicated to the team and stakeholders/community partners? • Scope creep • Incremental expansion of the project scope • Introducing features not originally planned • Delay project and add cost

  11. With your team, define the scope of your college project

  12. Thought Hierarchy Functional Decomposition

  13. With your team, create a thought hierarchy for your college project

  14. Creating a Project Charter • First Phase of the Design Process • The elements of a charter include: • Description Objectives • Outcomes or deliverables • Duration • Community Partners • Stakeholders. • Team membership and roles • Planning information

  15. In your team, create a project charter for your college project

  16. Pert Charts • Program Evaluation and Review Technique • Items are listed in blocks • What it is • Duration • Who is responsible • Used to determine what tasks can be done in parallel and what have to be done in series

  17. PERT Charts – Organizing Tasks Review web pages on project schedule, 1 day Attend lecture on project schedules - 1 day Read about project schedules, 1 day Create PERT and Gantt charts, 1 day Start, receive assignment Look at examples in MS Project, 2 days PERT chart and timeline submitted Identify Milestones, 1 day Identify major component of project, 3 days Estimate time for each task, 1 day

  18. Mrs. Hasseld’s Example

  19. Critical path • Longest string of dependent task in the project. • Tasks on the critical path will hold up the completion of the overall project if they are delayed. • Example: mathematics sequence in an engineering or science curriculum. • Delaying a semester of calculus class typically delays graduation for one semester.

  20. Example 1

  21. Example 2

  22. Critical Path • Special attention to tasks on the critical path • Milestone deadlines and when moving resources • Delays in critical path, delay the project • Which can not be shortened with more time or people? • Which are beyond your control? • e.g. depending on an outside vendor or supplier

  23. Dependencies • Answers the question … what has to be done before I can do “this” task? • Critical to manage dependencies • Creates a logical order to your project • Allows you to complete certain tasks concurrently

  24. With your team create a PERT chart for your college project

  25. PERT CHART “RULES” • When creating a chart from scratch: • Write out tasks • Determine dependencies • Assign timeline • ALWAYS • Start with a beginning point (start, begin, etc) • End with an ending point (end, project completed, etc.) • Never leave danglers • Draw horizontally (landscape) on paper • Work from left to right

  26. Thursday, April 25th • Warm Up: Please take a warm up form from the back table. Read the PERT chart and answer the three questions (for the critical path, draw right on the chart). • Today: • Review: How I create PERT chart, what I do to determine dependencies, why I need the critical path • Individually, create a PERT chart for a home building project … show Mrs. H or turn in if we run out of time • Closing – see next slide

  27. Summary • In closing, write a short paragraph on the back of your paper explaining how project management techniques could be used to help you realize your dream of attending college. • Also … • Start thinking about a project you could create a project management plan for … see me if you need ideas.

  28. Friday, April 25th • Warm up: Create a small PERT chart – minimum 6 items – that outlines the steps you would take to do one of the following: • Prepare for an upcoming sport season (baseball, basketball, etc) • Prepare for a big extracurricular event (a play, band performance, DECA event, etc.) • Prepare for a new job • Today’s Activities: • More practice … PERT Charts • Create a PERT chart for the roll out of a new iPhone • Create a PERT chart for going to college

  29. PERT CHARTS • Is there more than one way to create a PERT chart? • How do I connect it all? • How do I find the critical path? • Chart layout and how it flows • Closing: PHYSICAL CHECK!

  30. Monday, April 28th • Warm Up: Last Friday we reviewed PERT charts. We talked about “rules” or “guidelines” to follow. List as many as you can • Today … • PERT chart practice – Human Resources Example • PERT chart practice – Make your OWN for building a house • Tomorrow: Quiz on PERT charts

  31. Tuesday, April 29th • Warm Up: Please take one or two sheets of plain paper and get out pencil (or pen your choice) for the quiz on PERT charts. • Today • Quiz • Reading Project Plans

  32. Wednesday, April 30th • Warm Up: Please log in to my website and open the sample project plan • Today … • Discuss sample project plan • Discuss your project plan assignment • Some of you still need to take the quiz on PERT charts!

  33. Thursday, May 1st • HAPPY MAY DAY! • Please get out your project plan assignment, review it, and let me know whether or not you have any questions. • Today … • Questions on Project Plan • Introduction of Book Report • Timelines

  34. Book Report • Select a Leadership Book • Your own book • One of my books – you must sign it out on the board • Read and take notes: • Read the first chapter • Read the last chapter • Skim the rest of the book for any insightful/important points • Create two artifacts: • Written summary: your name, hour, facts of book, message of book, how can you use message, did you like it – why or why not • Book Report • See six options on my website

  35. Timeline • 5/1 – 5/7: Complete Project Plan and Book Report in Class (5 class days) • 5/8: Review project plan and Book Report w/ Mrs. Hasseld’s direction • 5/9: • Turn in Project Plan • Present Book Report, turn in paper copy of written document • Week of 5/12: Resumes and cover letters, distribute final exam review guide • Final Exam for ALL 5/21

  36. Gantt Charts • Gantt charts are used to organize projects • Rows represent tasks • Columns represent time • Visually show sequences and timing • Assigns responsibility • Shows progress relative to planning • Very similar to Pert chart

  37. Timelines - The Gantt Chart

  38. GAANT chart • Software • Toms planner at: www.tomsplanner.com • FREE online software • We are going to learn it on the fly • Your assignment: find a partner, one of you sign up for the software, review the instructions together. Make a small GAANT chart for anything you want! • Ticket out … what questions do you have about GAANT charts?

  39. Wednesday, November 13th • Warm Up: Please take one of the project plan proposal’s from the back table and complete it • Today … • Project plan proposal, due at end of class. • Gaant charts: Take your formative assessment (the website) and input it into a Gaant chart. You can use one of these two online software packages: • Tomsplanner.com (learned it yesterday • Smartsheet.com (one of my students found this) • SHOW MRS. HASSELD WHEN DONE!!!

  40. Thursday, November 14th • Warm Up: Please log in to Edmodo. Read the Project Plan example provided and take notes on the four areas:  charter, project scope, constraints, risks. • Today: • Discussion of Project Plan • Project Plan Assignment

  41. Calendars

  42. *Students should know where they are in the design process throughout their projects*

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