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DIN 31644 / nestor approach for certification Sabine Schrimpf Deutsche Nationalbibliothek

DIN 31644 / nestor approach for certification Sabine Schrimpf Deutsche Nationalbibliothek Webinar, 10 th December 2013. Background DIN 31644. Development 2006 / 2008: Catalogue of Criteria for Trusted Digital Repositories - Version 1 / Version 2

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DIN 31644 / nestor approach for certification Sabine Schrimpf Deutsche Nationalbibliothek

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  1. DIN 31644 / nestor approach for certification Sabine Schrimpf Deutsche Nationalbibliothek Webinar, 10th December 2013

  2. Background DIN 31644 • Development • 2006 / 2008: Catalogue ofCriteriaforTrusted Digital Repositories - Version 1 / Version 2 • 2008: Standarisationof Catalogue ofCriteriawithinthe German Institute for Standardisation (DIN) • 2010: Publicationof DIN 31644 - Criteria for trustworthy digital archives (Draft) • 2012: Publicationof DIN 31644:2012 - Criteria for trustworthy digital archives

  3. DIN 31644 • Basic principlesforderivingcriteria • Abstraction • Conformitywith OAIS terminology • Basic principlesforapplyingthecriteria • Documentation • Transparency • Adequacy • Measurability

  4. DIN 31644 • Structure • 34 requirements structured in 3 parts • Organization • Management of intellectual entities and their representations • Infrastructure and security.

  5. nestor Seal forTrustworthy Digital Archives • Extended self assessment process based on DIN 31644 • Digital Archive assesses 34 criteriawithhelpof an audit form • Description ofimplementationand link todocumentation • Degree of fulfillment • 0 = still open • 3 = designed • 6 = specified • 10 = fully implemented

  6. nestor Seal forTrustworty Digital Archives • Assessment is reviewed by nestor, executed by nestor WG “Certification” • If the review yields a positive result, the Digital Archive is entitled to use the nestor Seal for Trustworthy Digital Archives

  7. nestor Seal – process • The institutionwishingtoobtainthe nestor sealnotifies nestor andnominates 2 contactpersons • nestor confirmsthestartofthereviewandappoints a reviewer • The archives conducts the self assessment and submits it to the nestor reviewer • The reviewer checks the plausibility of the self assessment and any accompanying documentation and writes a review report • A second reviewer approves the review report • Cases of dispute are taken to the nestor Working Group on Certiciation • The entireprocessshould not takelongerthan 3 months!

  8. Test audit of the DNB • Motivation forseekingexternalassessment: • Systematic review of status quo • Have our processes and documentation reviewed, scrutinized, and ideally approved by external professionals • Determination of strengths and gaps • Transparency towards the preservation community

  9. Structure and timeline of test audit June: Initial experiences fed back to nestor WG • May/June – DNB fills in Audit form • June-September 2011 – Extended Audit reviewed by auditors • October 2011 – Visit of reviewers at the DNB & discussion • December 2011 – Documentation of the test audit experience in test audit report July: Questions of auditors discussed in nestor WG November:Lessons learned fed back to nestor WG

  10. Lessons learned • DIN 31644 & DNB stood the test • Effort needed at the DNB: ca. 1.5 PM • Certification process needs to be well defined, documented and transparent  see “Explanatory notes on the nestor Seal for Trustworthy Digital Archives” on the nestor website • The object of the assessment must be specified precisely • Mutually independent archives of one institutions can be assessed jointly or independently

  11. Network of Excellence

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