Making Ends Meet

1. Making Ends Meet Chapter Funding Fundraising and Grants FCCLA Webinar Series 2012 Presented by National Consultant Team Member Cathe Felz

2. Build a Fundraising Program • Create Annual Events • Build a reputation for quality • Community service projects help build community support. • Santa’s Little Helpers • David DeLaittre Memorial Dodgeball Tournament • American Cancer Society • March of Dimes • Don’t be the organization that fundraises and gives nothing back to the community.

3. Learn and Earn • Make Fundraising projects educational if possible • Profit • Costs • Bookkeeping • Planning • Use Family and Consumer Science Skills • Food safety and production • Child care • Construction

4. Fundraising Sales • Students plan fundraising as part of the program of work at the beginning of the year.. • Calendar of events is established and shared with chapter members, student council and administration to avoid conflicts with other organizations. • Vendors are contacted and contracted • Promotional items are prepared

5. Brand FCCLA • Use the logo on flyers and posters to inform the community who the sponsor of the event is. • Encourage or require members to wear FCCLA t-shirts when participating in the event to help community members identify members. • Publicize projects • Use a sales pitch • Include, who, what where, how and why you are fundraising.

6. Students should know . . . • What FCCLA is • Where the money will be spent • Who will benefit from funds raised • Why they are raising money • When the items will arrive or be delivered • When the money is due • Who checks need to be made out to if you accept checks • Where and when to turn in money

7. Getting Started • Contact vendor if one is being used • Develop a time line for sales, ordering, delivery and payment. • Develop a sales information sheet for students to have with them during the sales. • Should include the who, what, where, when and whys of the event. • Provide students with contact information and appropriate times to call  if they have questions.

8. Develop a customer list • Provide students with the possible customer list • Ask each student to list as many people as they can think of that they could ask to purchase items. • They can use the contact list for a variety of fundraising events • Adding names as they develop their customer base. • Students often times will pass their customer lists to other students or siblings when they graduate!

9. Hints for Advisers • Keep a file for each fundraiser from year to year. • List items sold, profits and ideas for improving the fundraiser from year to year • Keep invoices, sales lists and customer comments to help improve the event from year to year • When fundraisers are active keep a clipboard with information about the fundraiser handy. • Set deadlines for turning in order sheets and money. • Stick to the deadlines. Establish rewards for turning items in on time and penalties for late submissions. • bonus percentage for top sales person or bonus points • Free item for top sales person • Reduce percentage of earnings if paperwork or money is late. “money talks!”

10. Integrate projects where possible • Complete portions of the project as class activities or assignments. • Cookies for an event prepared by Culinary Arts students • FCCLA pays for supplies • Profit goes into FCCLA fund • Number 1 question of students? • If I am not in FCCLA do I get paid? “No, you get a grade for your participation but you could be a member of FCCLA, think about joining the benefits are great”

11. Share fundraising ideas • You should have received a list of fundraising ideas. • Keep in mind not every fundraiser will work in every school or for every chapter. Use the list as a brainstorming tool and tweek the ideas to fit your school setting • Share your ideas with us on the FCCLA website. Or you can share them with us now!

12. Pitfalls to Avoid • Legal Restrictions • Check local laws and regulations • Health department • Taxes—are you required to pay sales tax check out taxes state by state at • www.fundraisingtaxlaw.org • Insurance • Will school insurance cover you • Liability insurance incase of injury

13. And More Pitfalls to Avoid • Contracts • Check them with your legal department or a lawyer before signing. • Have requirements in writing • Protect yourself from loss • Shoplifting • Establish guidelines before the fundraiser begins. • “Freebies” “if we work do we get ---- for free?” • Students need to know if they consume something how many items will need to be sold to pay for what they ate or took. • For example one candy bar priced at $1 earns a profit of $.35. which means if someone eats one, two additional candy bars have to be sold before any profit will be realized on the sale of candy bars.

14. The Big Bucks Connecting Grant funds to National Programs

15. Advice from a Colleague Some of the best advice I received during a grant writing class was from our professor when she stated: “If you don’t sweat while writing the proposal you will surely bleed when you try to implement the project.”

16. National Programs/Grant proposals National Programs Have Grants Proposals Need Clear project goals and objectives Projected results A sturdy foundation Clear concise project plan Youth voice Leadership development Recognition opportunities for youth • Goals and objectives • Proven results • An established frame work • A blue print for project planning • Opportunities for youth voice • Opportunities for leadership development • Established recognition

17. National Programs • Provide opportunities for individual chapters to develop projects based on community need. • Provide a guide for development of in-depth, student led projects • Provide students with the opportunity to allocate resources, develop plans and gain knowledge.

18. Developing Grant Applications using the National Programs • Project must take place during designated time frame March 1, 2012- February 28, 2013 • Grant dates may be different and require activities on specific dates such as MLK day or GYSD. • The trick is to find a grant with compatible dates and funding requirements.

19. Tips for writing proposals • Be specific in details • Too much information may cause the reader to lose the point or focus of the proposal • Avoid including more than the proposal requires. • Avoid including less than what the application asks for. • Begin early • Develop a file of proposal ideas

20. Working with Benefactors • It is important to keep in mind the organization or company you are working with has specific goals they want addressed with the grant funds. • Even though the project is yours the sponsoring organization will need and want their goals met as well. • The proposal should specify how you will meet your goals and the goals of the sponsoring organization

21. Tips for writing proposals • Read the requirements before you start the proposal to make sure • Your organization is eligible • Your project is what the granting organization is looking for • Your idea will fit in the time frame, budget and requirements of the Request for proposal (RFP). • When the deadline for the application is

22. Getting Started • Collect information about your school • Demographics • U.s. census bureau, state department of health, state department of labor, office of public instruction, department of transportation • Free and reduced lunch # • Who is willing, able or motivated to help with the project. • Key characteristics of your community • Income level • Education level • Youth development organizations • Resources currently available.

23. What issue do you wish to address? • Research illustrating the need for this particular service or program • Who is already addressing this issue • What have they done? • What results have occurred? • What organizations provide funding in this area? • Research granting agencies

24. Now that we know what the problem is and who is interested in funding our project, what do we do now? • Develop strategies to address the problem • What project activities will educate, impact, alleviate, improve or create awareness about the issue? • How many students/ community members will be impacted by this project? • What have others done to address the issue? How did that work? What worked? what didn’t work? • How will what you are doing work better?

25. Include youth in your planning • Youth have new and different ideas for addressing existing problems in their communities • Sit down with a group of interested students • Write down their ideas • Incorporate them into the grant proposal • Two things happen • New ideas • Students have buy in!

26. Practice, patience and perseverance • Writing successful proposals takes time, effort, patience and planning • Do not give up if you first proposal is denied • Writing proposals is a lot like learning how to walk, you fall down many times before taking a mile hike. • Keep trying • Have others read your proposals and read the proposals of others.

27. Funding sources • State farm foundation http://www.statefarm.com/aboutus/community/grants/grants.asp • Youth Serve America www.ysa.org • National Organization of Youth Safety (NOYS) www.noys.org • Walmarthttp://walmartstores.com/CommunityGiving/203.aspx

28. Funding sources • Carnegie Corporations www.carnegie.org • National Community Service www.learnandserve.gov • AMA http://www.ama-assn.org/ama/pub/about-ama/ama-foundation/our-programs/public-health/healthy-living-grants.shtml • Government grants www.grants.gov

29. Funding sources • Target www.target.com • Allstate Foundation http://www.allstate.com/foundation.aspx • Walgreens http://www.walgreens.com/marketing/about/community/guidelines/jsp • Grants Select www.grantselect.com • The Grant Station www.grantsstation.com • The Foundation Center www.fdncenter.org • May be available at your local library. • http://school.fueluptoplay60.com/funds/funds_for_futp60.php