Nominating Committee

1. Nominating Committee Region IX Orientation August 13, 2010

2. Goals • Describe the process • Stress the importance of nominating

3. Nominating Process • Each chapter has one delegate and one alternate • Only the delegate is allowed to vote for the chapter

4. Region IX Caucus • Friday morning, 7:00 to 8:15 a.m. • Breakfast will be served • Saturday morning, 7:00 to 8:15 a.m. • Breakfast will be served • Delegates and alternates only may attend the caucus as we will be in executive session during the meeting

5. Region IX Caucus • As we are in executive session, all discussions within the session are completely private, not to be shared with anyone for any reason

6. The Importance of the Caucus • Identifies and promotes the future leaders of ASHRAE • At the Society level • At the Regional level

7. Importance of the Caucus • Recognizing and rewarding ASHRAE volunteers

8. Purpose of the Caucus • Nominate candidates to Society BOD and Officers • Nominate candidates for Region IX offices • RVC of Student Activities & DRC • Need 2nd and 3rd choices for all positions! • Nominate candidates for Society, Regional and Chapter Awards

9. Nominees “The office shall seek the person, rather than the person seeking the office.”

10. Nominees for Office • Must be contacted to see if they are interested in serving • Must have current biography • Letter of recommendation • Chapter President is highly recommended • Digital photograph

11. Society Officers • President (already elected) • President-elect • Treasurer • Vice-Presidents (4) • Two of which can be re-elected • Director-at-Large (3)

12. Society Officers

13. DRC 2011-2012

14. Nominating Committee

15. Regional Vice-Chairs (RVC)

16. DRC and ARC

17. Recommendations for Society Committees • Advocacy Committee • Admissions and Advancement Committee • Certification Committee • Chapter Technology Transfer Committee • Chapters Regional Committee • Conferences and Expositions Committee • Electronic Communications Committee • Environmental Health Committee (EHC) • Executive Committee • Finance Committee • Handbook Committee • Historical Committee • Honors and Awards Committee • Membership Promotion Committee • Nominating Committee • Planning Committee • President-Elect Advisory Committee • Professional Development Committee • Publications Committee • Refrigeration Committee • Research Administration Committee • Research Promotion Committee • Society Program Committee • Society Rules Committee • Standards Advisory Committee • Standards Committee • Student Activities Committee • Technical Activities Committee • Young Engineers in ASHRAE (YEA) Committee

18. ASHRAE Personal Awards • Nominate candidates for the John F. James International Award • Regional Award of Merit • Chapter Service Award

19. Regional Award • Regional Award of Merit (10 points) & Chapter Service Award (12 points) • Point system (10 points) • Submitted electronically in PDF • Letter of nomination from sponsor • Current ASHRAE biography • Region IX Hall of Honor

20. Region IX Hall of Honor • Frank Bridger - 1996 • Larry Jenkins - 1997 • Richard Hayter - 1998 • Raymond Alvine - 1999 • Mark Riscoe - 2000 • Laurance S. Staples - 2001 • Arden Davis - 2002 • Bill Koperski - 2003 • Ben Strawn - 2004 • Tim Wentz - 2005 • 2006 and 2007 - Not awarded • Ken Clark – 2008 • 2009 – Not awarded

21. Nominees for Awards and Honors • Reporting criteria differs, based upon the award or honor • Fellow eligibility spreadsheet available at www. ashrae.org/honors • DSA • ESA

22. Nomination for Personal Awards • Nominations for Personal Awards for General Society Activities must be submitted in electronic format (pdf) and should include: • The nominee’s current ASHRAE Biographical Record that clearly addresses his/her specific contributions • A digital photograph of the nominee • A DSA/ESA Point Tally Sheet is required for nominations for the Distinguished Service and Exceptional Service Awards.

23. Personal Honors • Fellow: This award honors ASHRAE members who have attained distinction in the fields of heating, refrigeration, air conditioning, ventilation or the allied arts and sciences through invention, research, teaching, design, original work, or as an engineering executive on projects of unusual or important scope. The individual must have made substantial contributions and have been a full grad member in good standing for at least ten years prior to the date of their election. • Nomination Deadline: December 1

24. Nomination for ASHRAE Awards for Specific Society Activities • Lincoln Bouillon Award • William J. Collins, Jr. Research Promotion Award • Homer Addams Award • Ralph G. Nevins Physiology and Human Environment Award • John F. James International Award • Milton W. Garland Commemorative Refrigeration Award for Project Excellence • Standards Achievement Award • Dan Mills Technical Award • Student Activities Achievement Award • Lou Flagg Historical Award • Chapter Program Star Award • George B. Hightower Technical Achievement Award • Refrigeration Comfort Cooling Award for Project Excellence • Service to ASHRAE Research Award • Environmental Health Award

25. Summary • Tasks before the CRC • Reserve nominating alternate (El Paso for 2011) • Reserve nominating alternate (Big Sky for 2012) • Alternates for each RVC position • People who are interested in the position in the future • Alternates for Assistant Regional Chair • Nominations for DRC & Student Activities RVC • Regional Award of Merit & Chapter Service Award forms, letters, biographies, etc. • Region IX Hall of Honor nominations

26. Nominating • One of the most important jobs in ASHRAE! • Thanks for volunteering!