M ICHAEL B AKER C ORPORATION

1. MICHAEL BAKER CORPORATION Metropolitan Washington Council of Governments Evacuation and Sheltering Kickoff PresentationOctober 6, 2006

2. Baker Team • Michael Baker Jr., Inc. • 60 year old firm with over 5,000 employees in over 40 offices including Alexandria and D.C. (600 in region) • Three decades of experience in all-hazard emergency planning nationally • One of DHS’s largest contractors • Standing Stone Consulting, Inc. • National leader in shelter planning • Fitzgerald & Halliday, Inc. (WBE) • Project outreach leader and GIS support • Extensive transportation planning and outreach experience in MWCOG region • Firms have successfully worked together on several projects

3. Project Management Plan Key Staff

4. Project Schedule

5. Task 1: Logistical Support for Meetings Project Tasks • Support will be provided for all types of meetings • Monthly progress meetings • Stakeholder meetings (regular and ad hoc) • Stakeholder interviews • Emergency Planning Team • LEPC’s (?) • Meeting support will include: • Developing and maintaining stakeholder database • Identification of meeting times/locations • Meeting notification • Preparation of agendas, presentations, handouts, and minutes

6. Task 1: Priority Actions Project Tasks • Stakeholder Identification • Will be coordinated with MWCOG • Identify appropriate federal contacts • Draft formal letter from MWCOG announcing the start of the planning process and inviting stakeholder participation • Convene Emergency Planning Team, if not already designated • Formed specifically for this project • May include some/all members of this committee • May need to form smaller subcommittees for transit, special needs, sheltering, emergency responders, etc. • Review previous meeting materials to “get up to speed” on planning/discussions held to date • Establish study goals and objectives

7. Task 2: Plan Integration Project Tasks • Foundation of project • Collect and review existing plans (i.e., jurisdiction evacuation plans, shelter lists, transit response plans, etc.) • Conduct meetings/interviews with emergency planners from each jurisdiction • Focus on recent experiences and lessons learned • Identify strengths, weaknesses, opportunities, and threats of current planning • Establish project web site and “data warehouse” • Identify data needs for entire study/all tasks • Collect data that can be used across all tasks • Disseminate data to all stakeholders for informed decision-making • Use protected web site as information sharing portal for all authorized stakeholders • Development of Corrective Action Plan

8. Task 3: Evacuation Route Profiling Project Tasks • Identify current evacuation routes • Will be coordinated with MWCOG and existing evacuation plans • Profile Existing Routes • General characteristics of the roadway • Traffic volumes (peak hour and ADT) • Existing transit service • GIS mapping/database for each route • Other characteristics/”roadblocks” • Evaluate Routes • Develop recommendations

9. Project Tasks Identify Candidate Routes

10. Functional Classification Length of Route Jurisdictions Roadway Section Dimensions Capacity Operation/Management Constraints (height, vehicle, congestion) Demand (weekday, peak) Route Signal Control Travel Times Roadway Controls Parking Project Tasks Route Profile Data

11. Project Tasks Route Evaluation • Identify Regions for Evacuation • Mandatory • Voluntary • Shadow • Quantify Vehicle Demand • Residents • Workers • Transients Demand Signal Timing Roadway Geometry • Define Candidate Destinations • Evacuation Routes MWCOG/TPB Model DCDOT, VDOT, MDOT • Traffic Flow Simulation • Destination Choice • Route Choice • Traveler Simulation Highway Link Speeds/Capacities Traffic Control • Review Simulation Results • Evacuation Time Estimates • Bottlenecks • Travel Speeds • Network Clearance Times Adjustments Adjustments

12. Develop Recommendations • Things to Keep in Mind • Travel demand management • Probable evacuation scenarios • Leverage transit assets

13. Project Tasks Task 4: Vehicle/Driver Inventory • Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment • Review MOAs between agencies/jurisdictions • Survey providers as to informal agreements • Develop inventory • Evaluate inventory • Develop recommendations • Develop database

14. Project Tasks Task 4: Vehicle/Driver Inventory • Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment • Develop inventory • Start from existing data • Survey traditional & non-traditional providers (type, capacity, fuel, etc.) • Particular emphasis on vehicles for people with special needs • Evaluate inventory • Develop recommendations • Develop database

15. Project Tasks Task 4: Vehicle/Driver Inventory • Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment • Develop inventory • Evaluate inventory • Assess congruence of availability vs. needs • Identify deficiencies • Develop recommendations • Develop database

16. Project Tasks Task 4: Vehicle/Driver Inventory • Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment • Develop inventory • Evaluate inventory • Develop recommendations • Create possible Action Plans addressing needs • Develop database

17. Project Tasks Task 4: Vehicle/Driver Inventory • Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment • Develop inventory • Evaluate inventory • Develop recommendations • Develop database • Type, availability & amount of equipment • Emphasis on special needs populations

18. Project Tasks Task 5: Transfer/Pickup Points Profiles • Develop profiles for each type of collection point • Data collection • Summarize profiles • Develop recommendations

19. Project Tasks Task 5: Transfer/Pickup Points Profiles • Data collection • Survey Transfer/Pickup Points • Collect data on jurisdiction, type, capacity, constraints, etc. • Particular emphasis on issues which diminish utility & capacity • Special needs considerations (Cleveland) • Summarize profiles • Develop recommendations

20. Project Tasks Task 5: Transfer/Pickup Points Profiles • Data collection • Summarize profiles • Reflect most important data • Identify most critical constraints • Develop recommendations • Determine criticality of addressing constraints • Create possible Action Plans

21. Project Tasks Task 6: Healthcare Facilities Profiles • Develop profiles • Data collection • Summarize profiles • Develop recommendations

22. Project Tasks Task 7: Shelter/Destination Points Profiles • Collect existing list of potential or previously identified • shelters • Develop shelter profiles • Survey and qualify potential shelters • Create database of qualified shelters • Consider special needs sheltering

23. Project Tasks Task 7: Shelter/Destination Points Profiles Shelter Profiles - Developed in conjunction with MWCOG

24. Project Tasks Task 7: Shelter/Destination Points Profiles Specialized – Customized Information We will tailor the survey to create a shelter profile to meet MWCOG’s needs.

25. Project Tasks Task 7: Shelter/Destination Points Profiles Information Summaries, Photos, Floor Plans, Related Information

26. Project Tasks Task 8: Community Profiles • Develop community profiles • Threats • Populations demographics • Summarize resource needs • Develop profile per person • Extrapolate to 10,0000 • Strategically store needed • supplies

27. Project Tasks Task 8: Community Profiles • Threats

28. Project Tasks Task 8: Community Profiles • Populations demographics (Density, Age, Languages)

29. Project Tasks Task 8: Community Profiles • Summarize resource needs • Develop profile per person • (Red Cross Guidelines) • Water • Food • Sanitation • First Aid - Medical support • Clothing, bedding • Tools and supplies • Extrapolate to 10,0000

30. Project Tasks Task 9: Mass transit and alternative forms of evacuation • Inventory mass transit options • Inventory alternative transport options • Develop recommendations

31. Project Tasks Task 9: Mass transit and alternative forms of evacuation • Inventory mass transit options • Work with all area providers • Obtain up-to-date equipment lists and replacement plans • Understand operator & vehicle availability constraints • Special needs • Inventory alternative transport options • Develop recommendations

32. Project Tasks Task 9: Mass transit and alternative forms of evacuation • Inventory mass transit options • Inventory alternative transport options • Ascertain existing data • Survey taxicab companies, school districts, social service agencies, community & senior centers, faith-based organizations, etc. for equipment AND available operators • Develop recommendations

33. Project Tasks Task 9: Mass transit and alternative forms of evacuation • Inventory mass transit options • Inventory alternative transport options • Develop recommendations • Ascertain constraints/ shortcomings • Create possible Action Plans

34. Project Tasks • Task 10: Provide onsite support to provide regular updates, written and verbal, and monthly status reports on the gathering of information. • Task 11: Support the development of Draft Memorandums of Understanding between jurisdictions. • Facilitate discussions with jurisdictions • Build upon existing agreements • Maximize potential for coordination

35. Project Tasks • Task 12: Print and distribute the draft and final plans • Use stakeholder database for distribution • Allow for agency review and comment • Incorporate comments and distribute final plan • Task 13: Provide personnel support for DCEMA and local jurisdictions • 700 hours budgeted in cost proposal • Reallocate/increase budget?

36. Coordination with Neighboring States • DHS appropriation legislation requires coordination with WV & PA on mass evacuation planning for NCR • Continue present dialogue with WV and expand to PA

37. Action Plan for Next 30 days • Develop comprehensive project work plan and MS Project schedule for MWCOG approval • Obtain pertinent plans, preferably in electronic format to facilitate sharing among team members • Set goals and objectives for planning process • Interagency coordination • Establish/refine EPT and subgroups • Review on-going coordination and planning efforts and determine desired consultant team participation • Establish regular meeting schedule to keep dialogue going • Identify key stakeholders • Coordinate with MWCOG • Evolving process; more stakeholders will be identified through the planning process

38. Action Plan for Next 30 days • Conduct initial project stakeholder meetings (DHS Office of NCR Coordination, others?) • Develop project web site • Identify people for access and distribute passwords • Begin posting of pertinent materials • All latest project news/updates • Establish monthly project reporting process • Content of task progress reports • Detailed task summaries for past month • Projected work for following month • Issues/problems for resolution • Content of financial reporting/invoicing • Develop template/outline for final evacuation and sheltering plan • Establish QA/QC process

39. Questions/Discussion