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Conspectus method used for collections mapping and structuring of portals in Czech libraries

Conspectus method used for collections mapping and structuring of portals in Czech libraries. Bohdana Stoklasová National Library of the Czech Republic. Content. Introduction: History before November 1989 and after November 1989 Step 0-1: November 1989-2000

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Conspectus method used for collections mapping and structuring of portals in Czech libraries

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  1. Conspectus method used for collections mapping and structuring of portals in Czech libraries Bohdana Stoklasová National Library of the Czech Republic

  2. Content • Introduction: History before November 1989 and after November 1989 • Step 0-1: November 1989-2000 • Step 1: Conspectus for collections evaluation and development, 2000- • Step 2: Conspectus for subject cataloging and access, 2001- • Step 3: Conspectus for the Uniform Information Gateway, 2001- • Step 4: External audit, 2003 • Step 5: Conspectus for subject gateways, 2004- • Step 6: Conspectus for the new building, 2005- • Step 7: Conspectus for the Czech Digital Library, 2005- • Step 8-??? New challenging projects, 2006- • Conclusion • ?Questions?

  3. History before November 1989 • National Library of the Czech Republic – strong limitations for collection development and description until the revolution in November 1989 (prohibited authors, areas and subjects) • Not allowed to show clearly the strengths and weaknesses (especially not the gaps) of the collections • General and vague collection description and collection development policy required and sufficient • Limited international cooperation • Comparison with libraries abroad not desirable

  4. November 1989- • All the limitations (except the financial one) over • Time of principal changes in different areas • Need for confirmation and/or modification of the mission of the National Library (NL): national, universal [university], special • Need for new collection development strategy (clear and internationally understandable) • Collection development policy – theoretically free, but strong financial limitations [too many new priorities for the state budget, competition, library collections not the priority no. 1] • Need for the new collections description (clear and internationally understandable) • Need for cooperation, comparison etc.

  5. Step 0-1November 1989-2000 • Too many new challenges • Priorities? • Slow development • Difficult decisions – which tool? • Conspectus? Well developed in many areas, but problem of classification. No classification is an ideal one to be acceptable for everyone • Can it be applied for the National Library? • Long discussions, slow progress

  6. Step 1: Conspectus for collections evaluation and development, 2000- • Uniform Information Gateway – universal national portal, subject division necessary (concept in 2000, pilot project 2001) – decision inevitable • Decision: Conspectus for the National Library in 2001, after testing – other Czech libraries (specific situation in university libraries)

  7. Step 1: Conspectus for collections evaluation and development • Translation and understanding – completely new concept, no experience • Terminology, controlled vocabulary • Collections evaluation – quantitative data not available, qualified estimation and evaluation • Working group: chaired by deputy for library management, members: acquisiton, cataloging, library collections and library services heads • Deep evaluation, long discussions, sometimes different views, need for compromise • Universal Library Collection and Study Collection ok, problems with National Archival Collection

  8. Step 1: Conspectus for collections evaluation and development Results: http://conspectus.nkp.cz

  9. Step 2: Conspectus for subject cataloging and access, 2001- • Conspectus as a part of subject cataloging at the NL since 2001 • Added value • Quantitative data available • Other libraries – downloading Conspectus data with BIB and AUT records – consistency, collections assessment and comparison easier • Conspectus for special libraries (medicine, economomics, librarianship, music etc.) – changes inevitable, but only the necessary ones • UDC-DDC concordance tables

  10. Conspectus for subject cataloging and access • Conspectus division Anthropology including UDC-DDC mapping (unmodified)

  11. Conspectus for subject cataloging and access • Conspecus division Medicine including UDC-DDC mapping (modified)

  12. Conspectus for subject cataloging and access • Conspectus subject category [general management] in BIB record

  13. Conspectus for subject cataloging and access • Navigation from the BIB record to records containing the same Conspectus subject category and/or link to Conspectus subject categories index

  14. Conspectus for subject cataloging and access • Other BIB records containing the same Conspectus subject category

  15. Conspectus for subject cataloging and access • Conspectus subject categories index – BIB database

  16. Conspectus for subject cataloging and access • Conspectus subject categories index – AUT database

  17. Conspectus for subject cataloging and access • Conspectus subject category AUT record (bilingual subject cataloging)

  18. Step 3: Conspectus for the Uniform Information Gateway (UIG), 2001- • Pilot project of the National Library and the Charles University in 2001 • National project in 2002 • Universal gateway covering all the subjects – need for the structure: top level (Conspectus divisions) • In 2001: plan for subject gateways in the future – need for the top level (Conspectus divisions) + something more detailed (Conspectus categories)

  19. Conspectus for the Uniform Information Gateway • Conspectus divisions: top subject division (crossroads) in the UIG

  20. Conspectus for the Uniform Information Gateway • Conspectus divisions: top subject division (crossroads) in the UIG – combined with other criteria

  21. Step 4: External audit2003 • External audit done by foreign expert (Mary Bushing) extremely helpful • Did we understand the concept? • What about our new approach based on qualified estimation? Can it work? • What about collection level indicators? What do they exactly mean? Practical examples and explanations resulting in changes

  22. Step 4: External audit • Evaluation based on results available online: Initial evaluation report • Visit – analysis and discussion: Final report • Analysis of collections – interesting discoveries and recommendations • Recommendations

  23. Step 5: Conspectus for subject gateways, 2004- • Several projects, need for the new concept • UIG + subject gateways or • Subject gateways + UIG? • How to avoid double efforts in some subjects and blank spaces in other ones? • Cooperation, coordination • Pilot projects, good examples

  24. Step 6: Conspectus for the new building, 2005- • NL – out of space in 2010 • Baroque Klementinum – beautiful, but strong limitations for modern library services • New building needed • New building (hopefully) in 2010 • Open stacks with study areas, new organization of collections • Conspectus subject areas (open shelves)

  25. Step 7: Conspectus for the Czech Digital Library, 2005- • Czech Digital Library: a new concept • Conspectus as a part of subject description (metadata) accompanying digital objects – subject access and integration easier • Subject oriented digital documents – Conspectus will help for their structuring

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