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Potential Enterprise System Replacement

Potential Enterprise System Replacement. October 2012. Potential Enterprise Software Replacement. Financial consultants recommended replacing “antiquated” financial software Other modules are integrated with our financial software Current system acquired in 1996

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Potential Enterprise System Replacement

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  1. Potential Enterprise System Replacement October 2012

  2. Potential Enterprise Software Replacement • Financial consultants recommended replacing “antiquated” financial software • Other modules are integrated with our financial software • Current system acquired in 1996 • Runs on IBM iSeries server (AS400) • “Green screen” interface • Functional, but unable to accommodate various city department needs • Supplemental information kept in paper files and in spreadsheets • Training and Cross Training currently difficult

  3. Potential Enterprise Software Replacement Spring 2012 began evaluating alternatives to address the current deficiencies Business process analysis performed May 2012 Identified New World Systems .NET product as upgrade that fit our organization .NET demos for city department personnel July 2012

  4. Potential Enterprise Software Replacement Potential upgrade to Windows-based software would encompass • Financial Management • Payroll and Human Resources • Utility Management Suite • Community Development Suite • Taxes – future • Parking tickets - future

  5. New World Systems company stability "Our first 30 years have been successful, due to our longstanding partnership with our Customers and our proven Public Sector software solutions." • Privately Held- Employee Owned For Over 30 Years • Exclusive Focus on Public Sector • 420 + Employees • Two Divisions • Logos (Public Administration) • Aegis (Public Safety) • Never Been Acquired Or Merged • High Customer Satisfaction • Customers for Life Philosophy Larry D. LeinweberFOUNDER, PRESIDENT AND CHIEF EXECUTIVE OFFICER

  6. New World Systems product evolution

  7. A fully integrated solution

  8. New World Systems .NET Windows upgrade Current New World Systems iSeries (400) menu

  9. New World Systems .NET Windows upgrade .NET Windows system main menu

  10. New World Systems .NET Windows upgrade User has access to all menus at all times by hovering over the application with their cursor

  11. Features: • Wild Card, “fuzzy’ search • Access to all vendor data • Charts and graphs • User-definable date ranges, sorts

  12. .NET product advantages • Windows browser based, anytime/anywhere access • Enhanced searching/inquiry/reporting capabilities • Fast, intuitive system navigation with all menus maintained at the top of the screen at all times • Breadcrumbs and menu based navigation to go directly from one area of the system to another • Full system integration with other .NET modules • Workflow processing • Integrated charts & graphs • Easy export/import from Microsoft Word, Excel, etc. • Multiple types of documents can be attached to transactions throughout the system • myFavorites– one click access for frequently used functions • myTasks – alerts users of events requiring action • myActivities – calendar of system event reminders • mySearch – direct system search from users’ custom home pages • myReports – saves commonly used report configurations • Enhanced failure protection in servers

  13. .NET product advantages Financial Management • Single screen entry for accounts payable • Budget forecasting using “scenarios” • Increased automation of requisition and purchasing process • Enhanced GASB reporting generates CAFR ready reports; reports print in Excel

  14. .NET product advantages Human Resources • Links can be set up to remote documents, such as those in LaserFiche • Enhanced employee master file screen access and employee search criteria • Full payroll access on one screen • Viewable status of payroll workflow steps • Applicant tracking from application to job description • Benefits administration module (not available on the iSeries) tracks open enrollment process and validates elections • Employee event tracking including training profiles, grievance tracking, and performance evaluation tracking • Employee self-serve with eSuite; potentially eliminate direct deposit stubs

  15. .NET product advantages Community Development • For business licenses, permits, and code enforcement: maintains information on the process, renewal dates, associated fees, inspections, etc and can issue automatic notifications as an item moves through the process • Municipal inspections meets the city’s business rules for inspections of the above • Inspection calendar shows all inspectors and scheduled inspections • Requests for services tracks communications and requests made from citizens and business • Potential GIS integration • Potential citizen self-service using eSuite module

  16. .NET product advantages Utility Management • All of the benefits of the .NET product in general • All customer information easily accessible from one screen; especially significant when billing to ensure all customer information is correct • Automates processing, such as creating refunds and billing adjustments, in a single step • Easier processing of customer move-in/move-out events and shut off events • Online billing calendar accessible to the entire department • Potential citizen self-service with eSuite

  17. Logos.NET • Currently 262 Logos.NET Customers • 65 Logos/400 Customers Have Migrated to Logos.NET Including: • Douglas County, NV • Hamilton, OH • Euclid, OH • Woodburn, OR • Delcora, PA • Fairfield County, SC • Georgetown, SC • Georgetown County, SC • University Park, TX • Coppell, TX • Hampton, VA • Lynchburg, VA • Huntington, WV • Morgantown, WV • Lac du Flambeau, WI • Waupaca County, WI • Clarkstown, NY • Franklin County, NY • Poughkeepsie, NY • Genesee County, NY • Allegany County, NY • Norco, CA • Hesperia, CA • Torrington, CT • Newnan, GA • College Park, GA • Polk County, GA • Kodiak, AK • Kodiak Island Borough, AK • Arizona Supreme Court, AZ

  18. Why New World Systems? • Local Government Focus-For 26 years, this is all New World Systems has done. • Customer for Life- High client retention percentage and high customer support satisfaction. New World Systems offers their customers defined migration paths if they chose to take advantage of current technology. • Technology – New World Systems offers the only local government ERP application that was completely re-written utilizing Microsoft .NET framework. They spent over $30 million in research and development to separate their product from other solutions.

  19. Next steps? • Verify Concurrence of Direction with M&CC • Next Steps: • Obtain Financial Estimates • Evaluate and Identify Funding Opportunities and Approaches • Present Preliminary Implementation Timeline

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