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Business Problem

Business Problem. HIPAA Security Rule Compliance Physical, Technical and Administrative Safeguards to secure PHI EPIC Print Output Management Print High Availability for Clinicians Ease of Use and Limited Training on how to print securely. HIPAA Security Rule Requirements. Problem.

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Business Problem

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  1. Business Problem • HIPAA Security Rule Compliance • Physical, Technical and Administrative Safeguards to secure PHI • EPIC Print Output Management • Print High Availability for Clinicians • Ease of Use and Limited Training on how to print securely

  2. HIPAA Security Rule Requirements Problem Solution • § 164.306 Security standards: General rules. • 164.306(a)(1) Transmission Security – Output Manager Encrypted Data Transfer • 164.306(a)(4) Workforce Compliance – Output Manager Secure Printing • § 164.308 Administrative safeguards. • 164.308(a)(1)(ii)(D) Information Activity Review – Output Manager Audit Trails • 164.308(a)(4)(i) Information Access Management – OM Secure Print Release from EPIC • 164.308(a)(5)(i) Security Training – Output Manager Secure Printing • § 164.310 Physical safeguards • 164.310(a)(1) Access to Output – Output Manager Epic Secure Print Release • 164.310(c) Workstation Security – Output Manager Digital Copier Authentication • 164.310(d)(2)(i) Device and Media Controls – Ricoh Data Overwrite Security System (DOSS) • 164.310(d)(2)(i) Disposal – Ricoh Data Overwrite Security System (DOSS) • § 164.312 Technical safeguards. • 164.312(a)(1) Access Control – Output Manager User Centric Workflows • 164.312(a)(2)(i) Unique User Authentication – Output Manager Authentication • 164.312(a)(2)(iii) Automatic Log Off – Output Manager Authentication • 164.312(a)(2)(iv) Encryption – Output Manager Encrypted Data Transfer • 164.312(b) Audit Controls – Output Manager Audit Trails • 164.312(d) Person Authentication – Output Manager Authentication • 164.312(e)(1) Transmission Security – Output Manager Encrypted Data Transfer

  3. Secure Print from EPIC Enable pull printing from EPIC. AutoStore associates the EPIC user information from the print file to the HID card user authenticating at the MFP.

  4. Ricoh menu screen Output Manager and AutoStore Workflows My Options Scan to Email Scan to Home Secure Print Secure Fax Scan to Hyland Print Workflows

  5. Activity Tracking • Tracks prints, copies, scans, and faxes • Data includes: • Page counts • Color, B/W • Date/time • User, department • Fully integrated with HID authentication • Reduces cost: • Enables charge-backs • Optimizes fleet distribution • Monitors usage

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