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Before We Get Started

ADP Portal for Employee Self Service April – June 2009 Bi-Weekly Student Workers Dalton State College. Before We Get Started. This approximately a 1/2 hour class– no planned breaks Other Housekeeping Issues: Restrooms and vending machines

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Before We Get Started

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  1. ADP Portal forEmployee Self ServiceApril – June 2009Bi-Weekly Student Workers Dalton State College Time Stamp

  2. Before We Get Started • This approximately a 1/2 hour class– no planned breaks • Other Housekeeping Issues: • Restrooms and vending machines • Cell Phone, PDAs, Pagers: Please have courtesy to turn off or adjust to vibrate • A lot of information to cover in short course time, Questions reserved for last 10 minutes of class Time Stamp

  3. Class Objectives • To provide an overview to the ADP Self Service portal and some specific hands-on information for employees’ accessibility beginning August 2009. • Enter and Update addresses, phone number, dependent information, setup direct deposits, enter emergency contacts, change tax withholdings, view iPay (pay statements) and access company news and job openings. • Address time stamp/kiosk clocking method for payroll recordings of student workers. Time Stamp

  4. Agenda Time Stamp

  5. ADP Portal Navigation • Open Windows Internet Explorer browser, by using desktop icon or go to Start button Time Stamp

  6. ADP Portal Navigation Web Address www.portal.adp.com is entered here Time Stamp

  7. ADP Portal Navigation • Enter web Address: www.portal.adp.com Time Stamp

  8. Registration Steps Registration Pass Code in the Announcements/News link via the Human Resource Departmental website. Standard Registration: • Before you begin, make sure you have your Registration Pass code (USG-6775) available. This code was provided to you by your administrator. • On the login page, click First Time Users Register Here. The Welcome page is displayed with an overview of the registration process. • Click Register Nowto begin the Register for ADP Services wizard. Time Stamp

  9. Registration Steps Click on Register Now to begin Time Stamp

  10. Registration Steps Alternative Screen Click on Register Now to begin Time Stamp

  11. Registration Steps • Enter the following information, clicking Next at the end of each page for each step prior to creating your User ID and password: • Registration Pass Code • Identity information • Contact information • Security information Time Stamp

  12. Creating Login for the ADP Portal Enter the following Registration Pass Code USG-6775 and then Click Next Time Stamp

  13. Creating Login for the ADP Portal Time Stamp

  14. Creating Login for the ADP Portal If you get this page, it means you’ve entered some portion of your Identity incorrectly. Select Cancel and Request assistance from HR/Payroll Time Stamp

  15. Creating Login for the ADP Portal Remember to enter your name and information exactly as it appears on the HR/Payroll system records When complete, Select Next Time Stamp

  16. Creating Login for the ADP Portal When complete, Select Next Time Stamp

  17. Creating Login for the ADP Portal When complete, Select Next Time Stamp

  18. Registration Steps • On Step 5, View Your ADP Services User ID, create a password and click Submit. You use this user ID and password to log into your ADP Services. • On the Confirmation page, do one of the following: • Click Log On to access the product. Time Stamp

  19. Creating Login for the ADP Portal ADP Provided User ID; You create the Password Select Submit Time Stamp

  20. Creating Login for the ADP Portal You will see this if you successfully register for the User ID and password. Also email will be sent to confirm your User ID. Time Stamp

  21. After Registration Add Another Service (for eTime) Add Another Services in order to add eTime to your user profile. Time Stamp

  22. After Registration Add Another Service (for eTime) At the pop-up window put your new User ID and password and Click OK. Time Stamp

  23. After Registration Add Another Service (for eTime) In Manage My Services, look to the bottom of the page and see Enterprise eTime and Click on the Add link. Time Stamp

  24. Creating Login for the ADP Portal Contact the HR or Payroll to obtain your ADP Employee ID in order to add the eTime Services to your user profile. Time Stamp

  25. Creating Login for the ADP Portal If successfully added eTime services to your user profile, you will receive a confirmation message. Exit out of this page and go back to windows Internet Explorer to log back into ADP (www.portal.adp.com). Time Stamp

  26. ADP Portal Navigation Click on User Login Time Stamp

  27. Agenda Time Stamp 27 8/23/2014

  28. ADP Portal Home Page What’s New Section Benefits Information Section All Online forms should be available after go live Recommended Links Section Forms Library Section Student Workers are not Eligible for any benefits. Time Stamp

  29. ADP Portal Home Page Access All of the Tabs Available (based on User Security Accesses) Employees generally have at least six tab or menu options available to them. Time Stamp

  30. Employee Self Service Topics The new ADP ESS portal will replace the current Portable Personnel File in PeopleSoft HRMS. Although the ADP portal may be look different, it contains similar information that are broken down into the following available Tabs (6 for most employees): • Home • Time • Myself • Money • Benefits • Career The six tabs or menu options are accessible through the main ADP Portal Home Page. Student workers will only use the first 4 tabs. Time Stamp

  31. Employee Self Service Topics • Home - ADP Portal Welcome page • Review HR and Benefit Announcements • Access Forms Library and recommended HR Links • Time – Time and Attendance information • Myself – Review and update addresses, emergency contact, personal information and phone numbers • Money – direct deposit, tax withholding, voluntary deductions, pay statements and annual statements(W-2) • Benefits –access benefits from this tab • Career – access your career profile (work history, education, licenses and certifications) Time Stamp

  32. ADP Portal Home Page Home Tab is the main home or welcome page Time Stamp

  33. ADP Portal Home Page Time Tab is used to view the timecard entries and summary information Time Stamp

  34. ADP Portal Home Page Myself Tab is used to maintain Addresses, Emergency Contact, Personal Information, and Phone Numbers Time Stamp

  35. ADP Portal Home Page Money Tab will maintain the following information: Direct Deposit Tax Withholding Voluntary Deductions Pay Statements Annual Statements Time Stamp

  36. Data Flow Diagram ADP stands for Automated Data Processing Inputs to EV5 which is the ADP HR/Payroll Systems Time Stamp

  37. Agenda Time Stamp 37 8/23/2014

  38. Desktop –Time Entry If No Java Error Occurs Click on Here link to access eTime and begin entering time Time Stamp

  39. Desktop – Time Entry If No Java Error Occurs The server bgateway.adp.com at eTime User Login [15:41:33:0816] requires a username and password. Notice for those students working in multiple departments, etc., it may be necessary to transfer your time to another area. Your manager may do this as well. Log in using User ID/ Password, then the Time Stamp screen will appear for you to Click on the “Record Time Stamp” push button. Time Stamp

  40. Kiosk - Time Entry Alternative Method Login using the User ID/ Password. Next Click on the Record Time Stamp. The date/time stamp will be what is shown in the kiosk. Once you have punched the time stamp, the application will refresh and no further action is needed. As well, when you leave, you be required to follow the same procedure above in order to ‘clock’ you out. You will do this as many times during the day in which work. Kiosks will be located in most all buildings on campus. Time Stamp

  41. Kiosk - Time Entry Time punches ‘in’ and ‘out’ are solely determined by the time/date stamp on the kiosk (terminal). Any early ins or late outs will need to be adjusted per your manager/supervisor to coincide with your schedule. 8/23/2014 Time Stamp 41

  42. Time – Entry or Kiosks Select the Time tab at the menu row in order to create time entries Even if you use the kiosk to enter your times in/out, you can still look at your timecard online via the portal. You would use to portal page to access Time tab option, which will take eTime and ultimately the timecard. Some student workers may be able to enter their time once they access eTime. If java script error exists then they must enter in/out time from the kiosks. Time Stamp

  43. eTime Link Click on Here link to access eTime and begin entering time This will take you to the eTime welcome page. Note: Only Managers/ Approvers will see the separate link to approve their employees time. All other employees will have the lower link in order to access their time cards in eTime. Time Stamp

  44. Viewing Your Timecard To access one’s timecard entries for in/out date/time stamp, Click on My Timecard. Time Stamp

  45. Viewing Timecard Information Other tabs are available in lower left corner of timecard: Accruals, Audits, Comments Lower left section is totaling of the type of hours and location being charged Lower right section is the employee’s standard (normal) work schedule Time Stamp

  46. TimeCard Verify your Name/ID and Time Period is current eTime navigates to employee’s timecard . Verify your Name/ID and Time Period is current for which you reviewing or updating. Should default to current pay period/ month Menu options are noted across top of timecard (Save, Actions, Punch, Amount, Accruals, Comment, Approvals, Reports, Leave, etc.) Time Stamp

  47. Adjusting and Approving Time Entries • Student workers will not be able to make any modifications to their timecard entries. • Your manager/supervisor will need to make any adjustments to your time stamp entries. • Student workers will not need to approve their own timecard entries. • Possibly at some future date this may change. 8/23/2014 Time Stamp 47

  48. Viewing Sign Offs and Approvals Employees can view the approvals by their Supervisor/ Manager Time Stamp

  49. Viewing Approvals – Alternate Screen Shot Employees can view their approvals and their Supervisor/ Manager approvals 8/23/2014 Time Stamp 49

  50. Deadline to Payroll • All Time card approvals by Faculty, Staff and Managers should be completed no later than the CLOSE OF BUSINESS (5:00 PM) on the last working day of the bi-weekly pay period, which is typically Friday. • Emergency needs for Payroll should be addressed no later than 9:00 AM the following work day, which is typically Monday. Time Stamp

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