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FRPP Lessons Learned and Data Quality

FRPP Lessons Learned and Data Quality. Mark Gordy, PMP Energy Enterprise Solutions (EES) 2011 FIMS/Real Estate Workshop Las Vegas, NV. FRPP Reporting. FY10 submission completed on Dec 10, 2010 Inquiries from GSA in Jan/Feb 2011 More detailed responses were requested than in the past

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FRPP Lessons Learned and Data Quality

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  1. FRPP Lessons Learnedand Data Quality Mark Gordy, PMPEnergy Enterprise Solutions (EES) 2011 FIMS/Real Estate WorkshopLas Vegas, NV

  2. FRPP Reporting • FY10 submission completed on Dec 10, 2010 • Inquiries from GSA in Jan/Feb 2011 • More detailed responses were requested than in the past • Not enough to verify the data was correct • Asked to provide detailed explanations • Questions on individual assets

  3. Inquiries from GSA • Operating Cost • FY09 active assets to FY10 inactive or excess assets – Why did the operating cost not decrease? • FY09 inactive to FY10 excess assets – Why did the operating cost increase? • FY09 inactive to FY10 inactive assets – Why did the operating cost increase? • FY09 excess to FY10 excess – Why did the operating cost increase? • Explain increase in operating cost for under-utilized assets • Why did operating cost significantly increase for leased assets

  4. Inquiries from GSA • FY09 excess to FY10 active or inactive – Why asset was removed from excess status? • FY09 to FY10 changes in GSF and acreage • Specific questions on individual assets with focus on excess assets

  5. Inquiries from GSA • Disposition • Question “Negotiated Sale” as a disposition method • Public Benefit Conveyance Negotiated Sale should have been used • Provide specific details on “Other” dispositions • Contact Phil Dalby, Mark Gordy, or Gayle Smith to discuss • Low sales price and net proceeds for assets disposed via sales • Detail review of dispositions between 2006 and 2010 • Asked to provide details on specific properties

  6. FIMS Data Analysis We will do similar types of analysis prior to the FRPP submission Focus on any numeric variance more than 25% from previous year Sites should begin looking for these types of conditions prior to our year-end analysis Continue to use the Notes field to record explanations for Admin Corrections, Other Dispositions, or any other noteworthy info

  7. Data Quality Concerns • Land • Focus on ownership, acreage • Leases • Cool Roof • Planned Cool Roof date must reflect fiscal year when cool roof technology will be completed. Should not reflect a prior year. • Only input Vegetative, Reflective, or Photovoltaic GSF when the technology is in place • New records were added 1 or 2 days prior to the year-end snapshot • Archiving next fiscal year assets prior to year-end snapshot

  8. Questions/Discussion

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