Online Performance Management System Overview: BTU Employees November 2013

1. Online Performance Management System Overview: BTU Employees November 2013

2. Session Objectives By the end of the session participants will: • Understand the OPMS evaluation system • Identify key dates in the PBES Evaluation Process • Examine the plans and evaluation forms for SY 13-14

3. What is OPMS? • The Online Performance Management System (OPMS) is an electronic platform that allows school leaders and teachers to engage in the performance evaluation process. • OPMS will facilitate electronic correspondence between school leaders and their staff members, and create intentional connections between performance evaluations and professional growth. • BTU employees are evaluated in the OPMS system. The employees’ job title determines which plan their will receive.   • OPMS can be accessed through Employee Self Service • https://www.baltimorecityschools.org/domain/147 .

4. Evaluation Tasks and Plans • Each BTU employee will have an evaluation plan. • Plan- A collection of tasks that mustbe completed. • Each plan has a set number of tasks that must be completed. • Task- An evaluation form.

5. Evaluation Cycle- Classroom Teacher • Based on the Teacher Effectiveness Evaluation, there are two plans for classroom teachers. • BTU Classroom Teacher Plan SY 13-14 • BTU Professional Expectations SY 13-14

6. Evaluation Cycle- Teacher Level Staff and Other BTU Groups • Based on the Performance Based Evaluation System (PBES), there are two evaluation cycles each year: • Cycle 1 August-January 15th • Cycle 2 January 16th – One week before the teacher’s last day of work.

7. Evaluation Task Status • Throughout the evaluation cycle the task status will change depending on where the evaluation is in the system. • Planned • The evaluation is in the supervisor’s queue. The supervisor must take action. • The evaluation has not been initiated. All tasks begin as “planned”. • Transferred to Appraisee • The evaluation is in the employee’s queue. The employee must take action. • The task has been completed by the supervisor. It has been sent to the employee to be reviewed, commented on, and returned to the supervisor.

8. Evaluation Task Status • On-going with Main Appraiser • The evaluation is in the supervisor’s queue. The supervisor must take action. • The evaluation has been opened by the supervisor but is not finished. • The evaluation has been reviewed by the employee and has been sent back to the supervisor’s queue. It is ready to be completed. • Completed • The evaluation is saved in the system. Both the supervisor and employee can see the completed form in the task section of the dashboard. • The task has been closed.

9. Evaluation Timeline

10. BTU Evaluation Handbooks

11. Evaluation Document Overview- Teachers

12. OPMS- Classroom Teacher Dashboard NOTE: All classroom teacher formal observation are grouped together.

13. Evaluation Document Overview- Other Teachers Level Staff

14. OPMS- Other Teacher Level Staff Dashboard Ed. Associate 10/12 month Facilitator (BTU) Teacher Mentor 10/12 month Teacher- Staff Developer Librarians

15. Evaluation Document Overview- Related Service Providers **note: The RSP plan only appears for Central office supervisors.

16. OPMS- Related Service Providers Dashboard • The related service provider plan will only appear for their Central office supervisors. • If school leaders would like to provide input the Central office supervisor can transfer the document to the school leader or email a soft copy of the input form. • Input forms found in PBES.

17. Next Steps…. • Visit the Human Capital Evaluations webpage • http://www.baltimorecityschools.org/Page/22504 • Review the Instructional Framework • http://www.baltimorecityschools.org/Page/18774 • Review the Effectiveness website (Classroom Teachers) • http://www.baltimorecityschools.org/domain/7955 • Access OPMS via the Employee Resource Portal (ERP) • https://www.baltimorecityschools.org/domain/147 • Questions? Contact the Office of Human Capital • Phone 410-396-8885 • Email opms@bcps.k12.md.us