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Troop 824

Troop 824. Scout Coordinator Responsibilities (A Guide to Event Planning). Critical Planning Steps. 1. Patrol / Troop Approval 2. Schedule on Calendar of Events 3. Planning / Assign Responsibilities 4. Obtain all Permissions/Permits 5. Review Guide to Safe Scouting

kermit-baxter
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Troop 824

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  1. Troop 824 Scout Coordinator Responsibilities (A Guide to Event Planning)

  2. Critical Planning Steps • 1. Patrol / Troop Approval • 2. Schedule on Calendar of Events • 3. Planning / Assign Responsibilities • 4. Obtain all Permissions/Permits • 5. Review Guide to Safe Scouting • 6. Ability and Experience Levels • 7. Key to Success: Communication • a. Meetings: Sign Up / Handouts / Training • b. E-Mail: Specific Details / Web Links • c. Phone Calls: Follow-Up / Missing Info • 8. Execution • Monitor Progress – Adjust Plan if Necessary • Lessons Learned for Next Time

  3. Calendar of Events • 1. Activity • 2. Who is Involved • 3. Where / When • 4. Goal / Purpose

  4. Planning • 1. Adult Advisor (Coordinator) • 2. Dates / Location • Primary • Alternate • 3. Contact Sponsoring Activity / Outfitters • 4. Standard Equipment • Individual • Troop / Patrol • 5. Special Equipment • Outfitters • Troop Supplies • 6. Training / Pack Checks • 7. Special Needs / Requirements • 8. Weather • Climatology – Expected Weather • Verify Actual Weather Before Departing • 9. Maps • Routes • Obstacles / Challenges • Camp / Meal / Pick-Up and Drop-Off Sites • 10. Contingencies • Inclement Weather • Travel Delays • Emergency Situations

  5. Permission/Permits • 1. Troop Committee • 2. Council • Local BSA Tour Permit • National BSA Tour Permit • 3. Site Permission • City/State/National Park Requirements • Base Liaison • Private Property / Private Activity Concurrence • 4. Special Forms • Rental Forms • Liability Forms • Danger Awareness Forms • 5. Hiking Plan Filed • 6. Parental Permission Slips

  6. Safety Requirements • 1. Guide to Safe Scouting • Is the Activity BSA Approved? • 2. Adult BSA Safety Training • National Requirements • Council Requirements • Troop Requirements • 3. Weather • 4. Contingency Planning (Risk Management / Mitigation)

  7. Risk Management Planning • Identify Hazards • Assess Risks • Make Risk Decisions • Develop Controls • Implement Controls • Monitor

  8. Personal Protective Equipment

  9. The Great Outdoors • Check Weather Forecasts Before You Leave • Water-repellant And Wind-resistant Material For Tents And Sleeping Bags • Wear Proper Fitting Layer Clothing, Boots & Cap • Insect Repellant And Mosquito Netting • Cooler For Perishable Foods • No Combustible Materials Within 10 Feet Of Campfire • Stay On Marked Trails • Avoid Poisonous Snakes And Plants

  10. BIKE RIDING • Wear your bicycle helmet • Stop, look left, right and left again before riding in traffic areas • Ride on the right with traffic • Obey stop signs and red lights • Wear Reflective Clothing During Night, Rain Or Snow • Walkman Radios Bad • Watch out for Obstructions and Other Pedestrians

  11. REMEMBER! 1. What can hurt me? 2. What can I do about it? 3. If something goes wrong, what do I do and who do I tell?

  12. Closing • 1. Be Proactive, Take Charge and Accept Responsibility. • 2. Proper Planning results in a safe, meaningful, fun, and successful Venture. Fail to Plan - Plan to Fail • 3. Be persistent, obtain relevant information and ask for help if you don’t know the answer. • 4. Plan all aspects of the event from beginning to end. • 5. Monitor Progress and adapt, note what works well and what can be improved next time. • 6. Listen to others, consider everyone’s input

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