19 May 2012

1. 19 May 2012 SharePoint 2010 Tips and Tricks for Business Users The first ever all green SharePoint event on earth Annelize Jonck – Nedbank @aejonck #SPSJHB

2. AGENDA Clearing Formatting Hide recently modified Hide recycle bin & All site content Colour Calendar Personalize your team site Combine the SP and Outlook calendars Link directly to a survey Duplication of Alerts Retrieving Deleted Web Parts in 2007

3. CLEARING FORMATTING Reset formatting in wikis and any rich text editor field by selecting the text then CTRL and Spacebar.

4. HIDE RECENTLY MODIFIED Do you want to hide this? Insert a content editor web part on the page Edit the web part Click inside the web part Click on ‘HTML’ in the ribbon Click on ‘Edit HTML Source’ Paste this code in the HTML editor<style type="text/css"> .s4-recentchanges { display: none; } </style> Click on ‘OK’ Change the Chrome Type to ‘None’ Save your page

5. HIDE RECYCLE BIN & ALL SITE CONTENT Do you want to hide this? Insert a content editor web part on the page Edit the web part Click inside the web part Click on ‘HTML’ in the ribbon Click on ‘Edit HTML Source’ Paste this code in the HTML editor<style type="text/css">.s4-specialNavLinkList{display:none;}</style> Click on ‘OK’ Change the Chrome Type to ‘None’ Save your page

6. COLOUR CALENDAR • Download calendar code (pw.txt) • Upload pw.txt document to a library • Under Calendar tools – create column: Create a new calculated field on the calendar called CategoryTitlewith the formula: = "|||" & [Category] & "|||" & [Title] • Under Calendar tools – Modify view: Set the Month View, Week View and Day View under Calendar the calendar view settings to all be your new CategoryTitle field. • On the calendar page itself, edit the page and add a Content Editor Web Part. In the content editor web part settings, set the content link to the url of the newly uploaded text file, click the test link to ensure that the url is correct (i.e. it downloads the file)

7. Refresh the page and you should find the calendar is now coloured.

8. PERSONALISE YOUR SITE Did you know you can personalize a team site to see things that just you need to see as well? You can create your own personal view of a team site landing page without affecting the rest of the audience.  And if you mess it up, you can just reset it to the default – again without affecting the shared view. 

9. Click on the dropdown next to your name, then Personalize the Page... The page will go into edit mode so you can add / delete the web parts you want. Stop Editing.

10. To get back to the shared view, or reset the page if you mess it up, click back on your name and select “Show shared view” Message from webpage – select yes.

11. COMBINE THE SP AND OUTLOOK CALENDARS Go to the Calendar you want to add in SharePoint. Actions - Connect to Outlook - Allow Now go to your Outlook calendar. Go to “other calendars” Select the calendar that you’ve allowed to view. To “overlap” the two calendars - click on the arrow on top of the second calendar. See - easy!

12. LINK DIRECTLY TO A SURVEY OF LIST • Go to Survey home page • Delete ‘overview.aspx’ in the url • Replace what you deleted with ‘newform.aspx • THIS WORKS FOR CUSTOM LISTS TOO

13. DUPLICATION OF ALERTS Site action – Site settings – User Alerts. Open the Drop down arrow next to “Display alerts for: Click once on a Staff number, then click on “Update” – look for duplications – Select the ones you want to delete Continue with the rest one by one.

14. RETRIEVING DELETED WEB PARTS SharePoint 2007 only If you delete your Content Editor Web Part by accident, you can retrieve it by clicking on: Site Actions – Edit Page Add a Web Part Advanced Web Part Gallery Options Closed Web Parts Select the one you closed.

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16. Want the HTML codes?Email / tweet me…

17. Nedbank Group SA Ltd Annelize Jonck +27 082 902 9257 @aejonck Annelizej@nedbank.co.za