1 / 18

Activity Reporting

Activity Reporting. Lead partner and partner seminar Sundsvall, Sweden 6 th February 2009 Maxi Nachtigall. Information & Publicity Requirements Lead Partner and Partner Seminar 5-6 February 2009 – Sundsvall, Sweden Kirsti Mijnhijmer. Progress report: Activity report - Project Claim

kerryw
Download Presentation

Activity Reporting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Activity Reporting Lead partner and partner seminar Sundsvall, Sweden 6th February 2009 Maxi Nachtigall

  2. Information & Publicity RequirementsLead Partner and Partner Seminar5-6 February 2009 – Sundsvall, SwedenKirsti Mijnhijmer

  3. Progress report: • Activity report • - Project Claim • - Certificates of Expenditure • - Summary of COEs- FLC-checklists Activity Report Project partner: Statement of Expenditure + Documentation + Partner activity report • National controller: • First level control • Certificate of Expenditure • FLC checklist Proj partner: -Certificate of Expenditure + FLC checklist + transaction list + Partner activity report Lead Partner: - Progress report

  4. Monitoring of project by - PMC- MA- Secretariat Guarantee satisfactory project implementation Continous measurement and quantifiaction of project outputs Cross-check project application/ decision vs implementation Information and knowledge to broader public Why to report?

  5. What to report? • Activity Report template on www.northernperiphery.eu (template launch 1 September 2008) • 9 Sections: • General information • Project Activities and Performance • Project Indicators • Project Financial Information • Project Management and Partnership Dynamics • Horizontal Principles • Project Communication • Other changes (partnership, target area, indicators) • Additional information

  6. Section 1General Information • Project title • Acronym and Duration • Priority and Target Area • Partnership information • Based on the information from the application • Note: Changes need prior approval by the Secretariat • Lead partner’s written request to Secretariat by mail

  7. Section 2Project activities and performance • Executive summary of the reporting period (last 6 months) • Progress on project implementation • Overview on project activities • Information on outputs achieved so far with focus on products and services • Project activities • Highlights of the project implementation activities • Inter linkage of WPs • Description WP structure and WP activities • Accumulatively • Chronologically • In comparison to approved application • Results • All WPs

  8. Section 2 Project activities and performance • Change of activities in comparison to approved application • Any activity changes need pre-approval by Secretariat • Justification of the change and impact on implementation of project • 1 request for change per year • Project outcomes • Overall description of project implementation process • Status of development of products and services (outcomes so far, compared with objectives set out in application) • Description of innovative features of developed products and services • Transnational impact • Could the product/ service being transferred to other countries • How does it make a difference across the region • Organisational learning? • Added value of the adopted transnational approach

  9. Section 3Project Indicators • General indicators based on indicators outlined in application and decision • Priority specific indicators • Activity • Output • Result • Additional project indicators • Project activity and outcome performance • Analysis of project activity and outcome performance in relation to: • Indicators • Time plan • Budget

  10. Section 4: Project Financial Information • Analysis of the financial performance in comparison to approved total budget • Underspendings/ Overspendings/ Unexpected expenditures • % of budget spent vs. % of time spent according to project plan • Will the project keep spending targets and still achieve outputs • Good value for money • Analysis of the financial performance • Could have been more achieved with the same inputs of money or could same outcomes have been achieved with reduced financial inputs? Efficient use of the budget • Cross referring to the financial report • Budget changes • Justification for the change • Description of impact of changes for the project implementation • 1 request for change per year

  11. Section 5: Project management and Partnership dynamics • Analysis of Project Management dynamics • Arrangements that were used to implement the project, involved partners • List of issues discussed • List of decisions taken • Description of impact of decision on project implementation • Dynamics in the project partnership • Advantages of the transnational partnership approach • Challenges of international cooperation in transnational setting • Project cooperation/ Synergies with other projects • Concrete cooperation activities

  12. Section 6: Horizontal Principles • Equal Opportunities – concrete steps and activities • Gender: provision of day care for children during partner meetings • Age: Special tailored staff recruitment plan for young employees • Social: Special employment plan for indigenous people • Sustainable Development – concrete steps and activities • Implementation of Sustainable impact assessment tool for resource use • Minimized travel plan for meetings – ICT solutions, use of environmental friendly transportation, voluntary carbon offset • Corporate Social Responsibility (CSR) plan • Transnational/ shared use of rescue equipment

  13. Section 7: Project Communication • Indicating number of tools/ methods of external and internalcommunication used/ realised in the project implementation • Mandatory communication measures • Based on an communication indicator list • Accumulatively • Summary of Communication activities • Analysis of activities performed to ensure that project outcomes are publicised – status/ evaluation of success of implementation of project communication plan • Are minimum requirements met within first 6 months • How does the project ensure transnational dissemination

  14. Section 8: Changes in project partnership, indicators and other changes • Additional changes in comparison to the approved application/ to the decision • All changes require pre-approval by Secretariat: • Partnership • Target area • Indicators • Duration • Work package structure

  15. Section 9: Additional information • Feedback and Suggestions • To NPP bodies/ the programme • Background for evaluation activities in the programme • Overview on other documents requested • Project claim • Certificates of expenditure • Summary of certificates of expenditure • FLC checklist • Examples of information/ dissemination material

  16. Processing of Activity Report • Please send the Activity report as part of the Progress report together with other required documents to: Northern Periphery Programme Secretariat Att.: Responsible Desk Officer Strandgade 91, 4.Sal DK-1401 Copenhagen-K Denmark and per email: responsible.deskofficer@northernperiphery.eu

  17. No report – No money!!!

  18. Thank you for your attention

More Related