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Tips on Doing Business with the City of Milwaukee

Tips on Doing Business with the City of Milwaukee. Presented at the City of Milwaukee Small Business Week Sustainability Conference June 3, 2014. We serve the majority of all City agencies and departments. . Who Do We Buy For?. Mayor’s Office Common Council / City Clerk

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Tips on Doing Business with the City of Milwaukee

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  1. Tips on Doing Business with the City of Milwaukee Presented at the City of Milwaukee Small Business Week Sustainability Conference June 3, 2014

  2. We serve the majority of all City agencies and departments. Who Do We Buy For? • Mayor’s Office • Common Council / City Clerk • City Treasurer’s Office • Health Department • Department of Public Works • Milwaukee Police Department • Milwaukee Fire Department

  3. What Do We Buy? • Vehicles and heavy equipment • Electrical / Traffic / Bridge Supplies • Chemicals for the City’s water treatment plants • Auto, truck, equipment replacement and repair parts • Office supplies and equipment (e.g. paper and computers) • Professional Services ( e.g. legal, IT related, and auditing) • Services (e.g. security and vehicle repairs)

  4. Fuel • Landscape materials (e.g. tree shrubs, seeding, and planting materials) • Communications equipment • Road materials • Health services and supplies

  5. The City’s Socio-Economic Contracting Requirements • Small Business Enterprise (SBE) Requirements City’s Office of Small Business Development (OSBD)reviews all procurement requests from city departments in an effort to maximize the participation of SBE firms in city contracting activities. • Slavery Disclosure Requirements Contractors whose company was established during the slavery era shall publicly disclose any ties to slavery prior to entering into a contract with the City. • Ethical Purchasing Requirements Contractors are required to pay their employees a living/non-poverty wage for all non-professional service and apparel related ($50K and above) contracts. • Local Business Enterprise (LBE ) 5 % Bid Preference Local contractors are eligible to receive a bid preference provided that their bid does not exceed the lowest bid by more than 5% and the cost difference does not exceed $25,000. • Effective: February 2013 – Buy Milwaukee, Milwaukee County, American Made 12% Bid Preference Contractors that can demonstrate that their product(s) is manufactured in the City of Milwaukee, Milwaukee County, or the United States and the cost of components used in the production of the good exceeds 50% of the total cost of all the components are eligible to receive a 12.0% bid preference. NOTE: Failure to comply with these provisions may result in bid rejection

  6. How Does one Get Started? Step 1:Register with the City’s E-Notify System • Go to city.milwaukee.gov • Click on Directory • Click on Procurement Services (Purchasing) • Click on E-Notify logo

  7. You will need: JohnDoe@NewBusiness.com • Valid e-mail address • Select your bid notification categories (e.g. Commodities, Construction, and Services)

  8. Step 2: Visit our “Current Bid Opportunities” page • Go to city.milwaukee.gov • Click on Directory • Click on Procurement Services (Purchasing) • Click on Current Bid Opportunities

  9. Step 3: Ensure that you adhere to the City’s Bid & Specification Requirements • Not fully completing and/or signing the binding signature page • Not providing the required addendums with your bid • Not completing or submitting the required forms (SBE Participation Form, Slavery Disclosure Affidavit and Living Wage Affidavit, etc.) and returning them with the bid • Bid response not received prior to the bid closing date / time • Not submitting a quote for all line items or an entire group in the bid. Read the award statement carefully. • Taking exception to the bid requirements or specification(s) without approval from the Procurement Services Section. Tips for Bidders: Below is a list of common items that may result in the City of Milwaukee deeming your bid to be non-responsive/ non-compliant:

  10. Step 4: Keep Communication Centralized • Do not contact the User/City Department • Contact the Purchasing Agent • Submit questions to the Purchasing Agent five (5) days before the bid closing date

  11. If You Are Successfully Awarded A Contract • Submit invoices in a timely manner • Submit to the User/City Department (not to Purchasing) • Payment received within specified payment terms

  12. Questions?

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