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Project Board Presentation

Project Board Presentation. Outline. Overall Project Scope and Stages Stage 2 Approach Detail and Timeline Objectives and Discoveries to Date Risk & Control Improvements Cost & Benefits Recommendations. Overall Scope & Stages. “Assessment, Benefits & Costs”.

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Project Board Presentation

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  1. Project Board Presentation Outline • Overall Project Scope and Stages • Stage 2 Approach Detail and Timeline • Objectives and Discoveries to Date • Risk & Control Improvements • Cost & Benefits • Recommendations

  2. Overall Scope & Stages “Assessment, Benefits & Costs” KS&T Project Scope AR Analyze Risk AC Administer Contracts CT Conduct Transportation CD Capture Deal SO Settle Cash Obligations MP Maintain Paper Obligations BA Bookeeping-Accounting DR Decision Reporting CR Compliance Reporting Execution Company Framework • Anticipate/support KS&T future direction • Provide low cost transaction mechanics • Define value-added analytic sevices • Routinely measure profitability and risk • Ensure compliance Stage 2 Assessment Benefits & Costs • Modeled KS&T Integrated • Deal Flow • Surveyed computer systems • Controls’ best practices • Developed costs & benefits Stage 3 - Proposed Projects Stage 1 - Workshops I. Streamline TSR vs. G/L Actuals II. Automate Paper Settlement III. Increase Ability to View Business IV. Integrate New System Initiatives V. Get Consistent Deal Capture • Process Definition • Identified Improvement • Opportunities • Nominated Chairman • Board Approved to Proceed • with Stage 2 6 Weeks 3 MOs 2/96 5/96 8/96 9/96 2/97

  3. Project Approach Detail & Timeline Week Ending 1 2 3 4 5 6 Stage 1 KS&T Project Results • Define opportunities: • People, • Processes, • Systems • Develop cost-benefits High Level “Integrated Deal Flow” Model & Process Owners Develop Next Stage Plans Resources & Timing Owner Work Sessions to Energize Project and Validate Issues & Opportunities Koch MBM Principles Determine Best Practice & Benchmark Options Present Final Deliverable Define Discovery & Performance Measures • System Review: • KS&T Applications • RPMI Initiative • KOC Initiatives • Other Initiate Cost - Benefit Analysis System Review: Impact Statement & Gap Analysis Catalogue Mainframe Systems, Other Applications & Initiatives

  4. Objectives & Discoveries Assessment, Benefits & Costs “Determine a range of solutions to support KS&T traders, optimize and streamline the middle & back office functions.” • Objectives: • Capitalize on Stage 1 high level analysis work. • Re-energize the project with process owner work sessions. • Define projects, costs & benefits of going forward. • Discoveries: • An “Execution Company “ is best model • Improvements identified equal ____million/yr. • Current processes complex and error prone. • Numerous (50+) systems affect KS&T - ownership very mixed. • Solution is more than just “Another new system”

  5. CT Actualize Track Document Movement Determine / Schedule Transport SO Settle Cash (including Invoice) BA Bookkeeping / Financial Accounting DR Decision Reporting Back Office Middle Office Front Office KS&T Integrated Deal Flow Yes Transport ? Physical KS&T Trades Physical Hedge Spec Brent Commit- ment Type? No Transfer Title Price Traders Management Board Physical or Forward AR CD Capture Physical / Paper Deal Identify Risk / Price Risk Absorption Type? Paper or Paper Hedge Measure Risk TSR • Position • MTM • Capital @ Risk CR MP Compliance Reporting Monitor / Reconcile Daily Activities Settle Paper Obligation AC Administer Contracts

  6. True process re-engineering A detailed re-engineering project will define the “Execution Company” vision to make it achievable. Stage I Report Internal Inputs Assessment, Benefits & Costs • MBM principles • Project vision • Team MBM vision Processes Controls Systems Facts Problems Opportunities Visioning “To Be” Vision Process Design Change Plan 11 Process Owner Sessions • Workshop(s) • Participation • Consensus • Cross-Functional Teams • Vision in terms of • Segment Processes • Cost - Benefit analysis • Target Maps for • Redesign of Selected • Business Processes • Defined Design of: • Process & Systems • People & Culture • Organization • Structures • Processes • Organization & Culture • Systems • Measures • Performance Measures/ • targets • Change Plan for Project(s) Evaluate • Establish ownership • “Devil’s in the detail” • Eliminate rework, • redundancy & error • Use cross-functional • teams • Excellent Discovery • & teaching process • Capture $3 MM benefits External Inputs • Best Practices • Benchmarks • Technologies • Other Industries, Functions

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