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Feb. 22, 2011 1:30-3 p.m.

MFMP Customer Roundtable Meeting. Feb. 22, 2011 1:30-3 p.m. Agenda . Welcome Remarks – Rachael Lieblick/Danielle Kosberg DFS Electronic Form W-9 – Dept. of Financial Services (DFS) MyFloridaMarketPlace Upgrades – Rachael/Danielle VBS Upgrade – Eric Swanson

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Feb. 22, 2011 1:30-3 p.m.

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  1. MFMP Customer Roundtable Meeting Feb. 22, 2011 1:30-3 p.m.

  2. Agenda • Welcome Remarks – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – Dept. of Financial Services (DFS) • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  3. Agenda • Welcome Remarks – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – DFS • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  4. Agenda • Welcome Remarks – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – DFS • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  5. MyFloridaMarketPlace Upgrades

  6. MyFloridaMarketPlace Upgrades

  7. MyFloridaMarketPlace Upgrades

  8. MyFloridaMarketPlace Upgrades • New customizable “Buyer Dashboard” (similar to Analysis 3.0)

  9. MyFloridaMarketPlace Upgrades • Less steps to create a Requisition

  10. MyFloridaMarketPlace Upgrades • Copy RequisitionsHistory Tab Identifies copied Requisitions (as a link)

  11. MyFloridaMarketPlace Upgrades • Copy RequisitionsIncludes Requisition you copied from

  12. MyFloridaMarketPlace Upgrades • History Tracking for Attachments

  13. MyFloridaMarketPlace Upgrades • New Invoicing Form

  14. MyFloridaMarketPlace Upgrades • Detailed Ariba error messages includes number of errors

  15. MyFloridaMarketPlace Upgrades • You can compare like catalog items

  16. MyFloridaMarketPlace Upgrades • Password reset capabilities

  17. MyFloridaMarketPlace Upgrades Training Approach • “What’s New” in-person • Topic specific WebEx sessions • Office Hours • Interactive online training tours • The MyFloridaMarketPlace VieweNewsletter • Job Aids and Manual updates

  18. MyFloridaMarketPlace Upgrades In preparation for the upgrade • Complete / delete approvables in an “ing” status • Requisitions in composing status • Invoice Reconciliations in approving / reconciling status • Inactivate user accounts that are no longer valid • Develop a training / communication plan for your agency • Spread the word

  19. Agenda • Welcome Remarks – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – DFS • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  20. VBS Upgrade – Release 1 Summary Release 1.0 and 1.1 (October 2010) • Added calendar feature for selecting dates • Search results display on one page • Attachments display on main advertisement page • Added the Advertiser Console, including: • Delete, Edit and Cancel selection • Ability to remove attachments from public view • Time-stamp for all edits now publicly viewable

  21. VBS Upgrade – Release 2.0 Summary Security Enhancements (December 2010) • VBS now meets the state’s standard for password security • E-mail validation for accounts • Standard usernames are based on the accounts’ e-mail addresses (before the @ symbol). Other enhancements • Automated password resets • SPURSView/VBS Admin accounts merged • Updated vendor courtesy notifications

  22. VBS Upgrade – Release 2.0 Summary Coming Soon! • Only 25 percent of current VBS users have validated their accounts • At the end of March, it will impact non-validated accounts

  23. VBS Upgrade – What’s Next SPURSView becomes MarketView • The data in MarketView is populated from MFMP • Updating field names in MarketView to match MFMP field names Updated Search capabilities • Updating VBS search field names to match updated VBS advertisement field names

  24. Agenda • Welcome Remarks – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – DFS • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  25. Secure Report Consolidation – Review Plan

  26. Secure Reports for Go-Live

  27. Secure Report Consolidation30 Days Post Go-Live

  28. Secure Report Consolidation60 Days Post Go-Live

  29. Agenda • Welcome Remarks – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – DFS • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  30. Recorded Trainings • MyFloridaMarketPlace Exclusive “Tour Lines” • Interactive, recorded training that fits your schedule and your needs • These trainings guide you through our traditional training presentations, with audio and “punch-out” to the MFMP system to simulate typical everyday tasks • Find them at http://dms.myflorida.com/mfmp_tours • Two new Buyer Trainings 1) "Creating a Requisition“ • 2) "Reconciling/Approving Invoice Reconciliations"

  31. WebEx Trainings • Requisitioning: March 3 – 10 a.m. • One-hour course for customers who create requisitions • Learn how to create: • catalog and non-catalog requisitions • change orders • and more • Webinar training lets you participate right from your office phone and computer! • Free! • Sign up today on our website! • http://dms.MyFlorida.com/mfmp_webex

  32. Agenda • Welcome – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – DFS • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  33. Agenda • Welcome Remarks – Rachael Lieblick/Danielle Kosberg • DFS Electronic Form W-9 – DFS • MyFloridaMarketPlace Upgrades – Rachael/Danielle • VBS Upgrade – Eric Swanson • Report Consolidation – Anne Rabon • Recorded Trainings – Anne Rabon • Q&A – MFMP Team • Closing Comments – Rachael/Danielle

  34. Thank you! Next meeting May 2011

  35. Contact MyFloridaMarketPlace MFMP Customer Service DeskBuyerHelp@MyFloridaMarketPlace.com or (866) 352-3776 MyFloridaMarketPlace@dms.MyFlorida.com Rachael Lieblick, Chief, State Purchasing Operations Rachael.Lieblick@dms.MyFlorida.com or (850) 488-7809 Danielle Kosberg, MFMP Operations ManagerDanielle.Kosberg@dms.MyFlorida.com or (850) 766-0772 Anne Rabon, MFMP Finance and Accounting Process AnalystAnne.Rabon@dms.MyFlorida.com or (850) 294-0739 Eric Swanson, MFMP Vendor ManagerEric.Swanson@dms.MyFlorida.com or (850) 445-3894Linda McDonald, MFMP Communications AnalystLinda.McDonald@dms.MyFlorida.com or (850) 363-0628

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