Objective :

1. SMS based Poll Day Monitoring SystemRajnandgaon(CG)(Training to all Master Trainers) 14/10/2013 Objective** With the rapid advancement in the technology, The ECI , intends to maintain a Live system to update about all the proceeds of the Polling Booths by integrating various updates from Districts , Sub-divisions, Polling Stations etc. ** To build a smart report engine which will allow the poll to be managed via the SMS . Prepared by NIC-Rajnandgaon(CG)

2. Objective : • Is to be able to build a smart report engine which will allow the poll to be managed via the SMS . • Computerized tracking of the election process with the critically important objective of being able to take timely action in real time. • It is an ‘Event based management system’ – from the time of dispatch till the time of deposition of election material after return of parties. • polling parties are distributed in remote locations, so the challenge is to get the information timely • Events can be of predetermined nature ( eg. polling party dispatched, arrived etc.) or of non-predetermined nature (eg. Incidents of violence). Both types of events need to trigger action on getting recorded into the system. Prepared by NIC-Rajnandgaon(CG)

3. Why sms ? • SMS is a very easy and convenient technology that can be used for a wide range of applications. Although it has the widest reach of all the mobile technologies today. • Incorporates Time delay option, i.e. the recipients phone being busy does not matter to the sender of SMSs. Prepared by NIC-Rajnandgaon(CG)

4. Process of SMS Gateway SMS Gateway Services from NIC makes it easy to stay connected with all mobile service operators. We have a wide range of mobile communication solutions including Web SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective and covers almost all operators in the India. Prepared by NIC-Rajnandgaon(CG)

5. Process of SMS based monitoring system • Step 1:- Mobile Registration. • RO (Returning officer) • ARO (Assistant Returning officer) • SO (Sector officer) and Assistant Sector Officer • PO (Presiding officer) and Any one polling Officer of the polling party • Step 2:- Send Events & Time based reports. • Reports by Presiding Officer/polling Officer • Reports by RO/ARO/SO (if PO does not carry mobile phone with them or Mobile Phone of PO, for some reasons beyond control, fails to send SMS) Prepared by NIC-Rajnandgaon(CG)

6. SMS format- • SMS is designed in such a format that the message received by the system(sms gateway) through the sender(RO/ARO/SO/PO) could be automatically interpreted and updated into the database . • Keyword –’ poll’- (All sms format will start with this keyword) (Note: first syntax ‘poll’ is case sensitive for sending SMS format) Example:- poll <space> other part of the message. Prepared by NIC-Rajnandgaon(CG)

7. Step 1 : Mobile registration - SMS format Prepared by NIC-Rajnandgaon(CG)

8. Step 1 : Mobile registration - SMS format Prepared by NIC-Rajnandgaon(CG)

9. Step 1 : Mobile registration - SMS format For PO : Registration of Presiding Officer and any one Polling officer of all Polling Party Date of Registration- P-2/P-1 day SMS syntax poll<space> S01<space>01<space>001<space>001<space>PO<space>3 digit access code (Instruction - First 3 digits state code then space and put 2 digits District No. after that 3 digits AC No and Put PS No. where PO will Registered and after that specific the keyword PO.(if it is an auxiliary polling station then it will be 3 digits followed by A or B; 001A for example) RR may arrange for special counter at DC for this registration or registration may be done from the counter where from polling materials will be distributed. RO’s representative at these counters will get the registration done by the Presiding officer and any one of the polling officers of each polling party. It means Presiding Officer/Polling Officers will register their mobile in presence of RO’s representative present at the counter and RO’s representative will also note down in a register the mobile numbers of the presiding officer and polling officer that have been registered against the assigned AC & Polling Station Nos. and last 3 digit authentication code provided by district level.) Eg. pollS09 01 001 001 PO 856 Prepared by NIC-Rajnandgaon(CG)

10. Step 2:- Send Events & Time based reports. Information from the polling stations Pre poll- • Safe arrival of polling party at polling station. • Mock Poll and attendance of polling agents. Prepared by NIC-Rajnandgaon(CG)

11. Step 2:- Send Events & Time based reports.Information from the polling stations During poll- • poll started (Latest by 7:15 am) • 9 am Report (Male,Female,Others)count. • 11 am Report (Male,Female,Others)count. • 1 pm Report (Male,Female,Others)count. • 3 pm Report (Male,Female,Others)count. • 5 pm Report (Male,Female,Others)count. • Voters in queue at the closure of poll. Exception reports- • poll Interrupted due to EVM Non-Functioning. • poll interruption due to Law & Order problem. • poll interruption due to other Problem. • Problem resolved Prepared by NIC-Rajnandgaon(CG)

12. Step 2:- Send Events & Time based reports.Information from the polling stations After poll- • Final voter turnout. • Safe arrival of polling party at Record Room after poll. Prepared by NIC-Rajnandgaon(CG)

13. Roles • Chief electoral officer • Can monitor the whole sms poll monitoring system online. • Can edit details of any polling station online if PO is getting any problem in sending sms. • Returning officer • Mobile registration through SMS. • Will get an sms if there exist any problem in any polling station. • Assistant returning officer • Mobile registration through SMS. • Will get an sms if there exist any problem in any polling station. Prepared by NIC-Rajnandgaon(CG)

14. Roles • Sector officer • Mobile registration through SMS. • Can send sms on behalf of any polling station if PO is getting any problem in sending sms. • Presiding officer • Mobile registration through SMS • Send Event and Information bases reports through SMS. Prepared by NIC-Rajnandgaon(CG)

15. Message to be sent on • ‘9212357123’ – This is our virtual Destination number for receiving whole SMS which is used in poll day monitoring system. Prepared by NIC-Rajnandgaon(CG)

16. Reports by Presiding Officer/Polling OfficerPredetermined nature Events Prepared by NIC-Rajnandgaon(CG)

17. Reports by Presiding Officer/Polling OfficerPredetermined nature Events Prepared by NIC-Rajnandgaon(CG)

18. Reports by Presiding Officer/Polling OfficerPredetermined nature Events Prepared by NIC-Rajnandgaon(CG)

19. Reports by Presiding Officer/Polling OfficerPredetermined nature Events Prepared by NIC-Rajnandgaon(CG)

20. Reports by Presiding Officer/Polling OfficerPredetermined nature Events Prepared by NIC-Rajnandgaon(CG)

21. Reports by Presiding Officer/Polling OfficerPredetermined nature Events Prepared by NIC-Rajnandgaon(CG)

22. Reports by Presiding Officer/Polling OfficerNon-predetermined nature Events Prepared by NIC-Rajnandgaon(CG)

23. Reports by Presiding Officer/Polling OfficerNon-predetermined nature Events Prepared by NIC-Rajnandgaon(CG)

24. If PO failed to send sms? Then Returning Officer/Assistant Returning Officer/Sector Officer can send SMS on behalf of that PO Prepared by NIC-Rajnandgaon(CG)

25. Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer Prepared by NIC-Rajnandgaon(CG)

26. Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer Prepared by NIC-Rajnandgaon(CG)

27. Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer Prepared by NIC-Rajnandgaon(CG)

28. SMS based poll monitoring Website This apart, there will be provision for reporting the above poll information from District, Sub-division end through website. This facility should be utilized in case SMS system fails both from Polling Station and Sector end. Prepared by NIC-Rajnandgaon(CG)

29. IMPORTANT PRO/PO must carry their mobile Phone and charger. After registration of mobile numbers of Presiding Officers and any one Polling Officers of a Polling party, Subsequent reporting (like Safe Arrival, Mock Poll, Poll Start and so on) through SMS should be sent from one mobile only. There is no need of sending SMS from both the mobile numbers at a time.It may be noted that two mobile numbers for each polling station are registered taking note of redundancy. If for some reasons one mobile fails to send SMS then only the other mobile should be used. Each and every presiding Officer/Polling officer will register in a particular polling station, then those presiding officer can update record to the registered polling station. Automatic Automatic sending of SMSs to the persons who are not reporting within scheduled / expected time limits. Automatic sending of SMSs to police stations, magistrates etc. on receipt of reports of events like violence etc. from polling booths, sector officers etc. Prepared by NIC-Rajnandgaon(CG)

30. Training to Presiding officer • How to send SMS. • About the keyword ’poll’. • About the different types of SMS formats. • When to send SMS (each SMS has to be send on certain event or time). • Where to send SMS (each SMS has to be send on a particular no. given by ECI of CEO office) • What to do if getting problem in sending SMS. • Importance of sending SMS accurately and timely. Prepared by NIC-Rajnandgaon(CG)

31. Thanks Prepared by NIC-Rajnandgaon(CG)