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Student Attendance – Elementary Campus

Student Attendance – Elementary Campus. Research & Evaluation Department Presented by Olga Garcia, Coordinator of PEIMS/Application Support. Reference: TEA’s Student Attendance Accounting Handbook . Student Attendance. Requirements Mandatory by the Texas Education Agency FEC Local Policy

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Student Attendance – Elementary Campus

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  1. Student Attendance – Elementary Campus Research & Evaluation Department Presented by Olga Garcia, Coordinator of PEIMS/Application Support Reference: TEA’s Student Attendance Accounting Handbook

  2. Student Attendance • Requirements • Mandatory by the Texas Education Agency • FEC Local Policy • Elementary 10:00 AM and 1:00 PM (for PK-PM) • Elementary take attendance by homeroom • Entry Student Attendance • Using online system-Teacher Access Center • Backup system - paper copy class roster

  3. Student Attendance • Teacher’s log in account • Individual user account and password • User accounts can not be shared • System timeout due to inactivity (new) • Change passwords (180 days) • Access system using Harlingen CISD’s Teacher Access Center web page

  4. Student Attendance • Documentation – Reports • Student Detail Reports • Campus Summary Reports • District Summary Reports • Additional Reports - Reconciliation of Teacher's Roster Information and Attendance Accounting Records 2.3.4 • 1st and 4th six week reporting periods

  5. Student Attendance • Additional Audit Documentation • Grade books • Campus daily absence reports • Campus attendance slip • Board Approved activities • Health Care Professional Appointments • Additional items as listed on the Student Attendance Accounting Handbook

  6. Student Attendance • Why is this important? • Students receive quality education • We need to follow the rules • Account for student funding • Be prepared for audits • School Report Card • Awards and Recognitions

  7. Student Attendance • Audits • Texas Education Agency audit • External Auditor • District Audit

  8. Student Attendance • First Day Attendance • Log into the system prior the first day • Identify ‘No Show’ students • Establish enrollment counts • Clean up class rosters • No absences on the first day of school

  9. Student Attendance • Resources • – Texas Education Agency website • - HCISD’s Research & Evaluation • - HCISD’s Teacher Access Center • - Campus Office Staff Questions and Answers Thank you

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