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eWiSACWIS

eWiSACWIS. Automated Messages. Automated Messages. Site level distribution Placement Ending Service Ending Newly Approved CANS Newly Approved Foster Care Rate Foster Care Rate Ended Foster Care Rate Ended – (Future End-Date) Missing Foster Care Rate

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eWiSACWIS

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  1. eWiSACWIS

  2. Automated Messages

  3. Automated Messages • Site level distribution • Placement Ending • Service Ending • Newly Approved CANS • Newly Approved Foster Care Rate • Foster Care Rate Ended • Foster Care Rate Ended – (Future End-Date) • Missing Foster Care Rate • Enhanced distribution for batch driven messages.

  4. Extraordinary Payments

  5. What to Take Away From this Conversation • The “request” for an Extraordinary Payment (EP) will be documented in eWiSACWIS. • A Maintenance Page has been created to allow one to search for Extraordinary Payment Requests • The Extraordinary Payment will be generated in eWiSACWIS.

  6. What to Take Away(Continued) • Checks and Payments Maintenance was modified to allow one to search for Extraordinary Payments. • Columns were added to several of the pages to display EPs. • Columns were added to some of the reports to display EPs.

  7. What is an Extraordinary Payment? • Apayment for “Administrative” costs that goes above and beyond those costs already factored into a providers Administrative Rate. • Payment for a Child Placing Agency • Payment for a Group Home or RCC

  8. Let’s Take a Look

  9. Documenting The Details

  10. Tracking Documentation

  11. Creating An Image

  12. The 6 Month Rule

  13. Viewing Images

  14. GeneratingPayments

  15. Edits Against Placement Dates

  16. Edits Against Placement Dates

  17. Edits Against Cost Item Dates

  18. Edits Against The Monthly Budget

  19. Edits Against The Monthly Budget

  20. Fully Approved

  21. Payment Displayed On Outliner

  22. Payment and Check Page(Modification)

  23. Checks & Payments Maintenance(Modifications) • Search by Service Category and Service Type • Search by Payment Type • Search by Site/Office • Export your results

  24. Checks & Payments Maintenance

  25. Extraordinary Payment Maintenance • Select by Request or Cost Item. • Search by Cost Category and Cost Item. • Search by Request or Item status. • Export your results.

  26. Extraordinary Payment Maintenance

  27. Locking Down One-Time Payments • Guiding Principle: • To get the payment right, the placement, CANS, and FCR must be correctly documented.

  28. What is Driving This Change? • IV-E Audit: • Need to show a stronger tie between the payment and the supporting pieces of work. • Timely Entry Mandate.

  29. What to Take Away from this Conversation • The placement specific one-time payment options will be inactivated. • They can be reactivated for a small fee. ;-) • Episode Driven Batch will be retired. • Episode counties moved to “Release function” • Release function is enhanced. • Everyone will run weekly batches.

  30. What to Take Away (Continued) New option to create FCRs for Inactive participants. New Emergency/After Hours FCR option. New Out-of-State FCR option.

  31. What to Take Away (Continued) • New Checks & Payments Maintenance functions • Search by: • Site • Service Category • Service Type • Payment Type • Export results.

  32. Many hybrid versions of reports are being retired: • FM0201 Pending Checks Payee Listing • FM0202 Monthly Pre-Audit Payee Listing • FM0206W Pending Checks Payee Listing - State Foster Care • FM0207W Monthly Pre-Audit Payee Listing - State Foster Care • FM0208W Pending Checks Payee Listing - Adoption Assistance • FM0209W Monthly Pre-Audit Payee Listing - Adoption Assistance • FM0212 Pending Checks Payee Listing - Subsidized Guardianship • FM0213 Monthly Pre-Audit Payee Listing - Subsidized Guardianship • FM0214 Pending Checks Payee Listing – EFT • FM0215 Monthly Pre-Audit Payee Listing - EFT • FM0223 Pending Checks Payee Spreadsheet - State Foster Care • FM0224 Monthly Pre-Audit Payee Spreadsheet - State Foster Care • FM0225 Pending Checks Payee Spreadsheet - Adoption Assistance • FM0226 Monthly Pre-Audit Payee Spreadsheet - Adoption Assistance • FM0227 Pending Checks Payee Spreadsheet –Subsidized Guardianship • FM0228 Monthly Pre-Audit Payee Spreadsheet –Subsidized Guardianship • FM0229 Pending Checks Payee Spreadsheet –EFT • FM0230 Monthly Pre-Audit Payee Spreadsheet –EFT • FM0231 Pending Checks Payee Spreadsheet –Kinship • FM0232 Monthly Pre-Audit Payee Spreadsheet –Kinship • FM02x100 Pending Checks – Report

  33. What to Take Away (Continued) • New “Unlock/Lock Payment Month” option. • Cancel – Do Not Reprocess • Cancel – Reprocess • New Pay Gen “On Demand” option. • New Overpayment Adjustment option. • Manual Adjustment – Link to Check

  34. Let’s Take a Look

  35. Creating an FCR for Inactive Participants.

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