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A Complete and Absolute Shambles

A Complete and Absolute Shambles. Prevention, Planning & Response and Library Disaster Planning. Vicky Qin Special Collections Librarian William Angliss Institute. Disaster never happens to us?. National Library of Australia. The Seminar at SLQ. Christchurch Art Gallery.

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A Complete and Absolute Shambles

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  1. A Complete and Absolute Shambles Prevention, Planning & Response and Library Disaster Planning Vicky Qin Special Collections Librarian William Angliss Institute RTO No. 3045 CRICOS No 1505M

  2. Disaster never happens to us? • National Library of Australia

  3. The Seminar at SLQ • Christchurch Art Gallery

  4. Disaster Response Plan • keep the plan brief and to the point

  5. Disaster Response Plan Three Stages • Before - Preparation • During - Response • After - Recovery

  6. Disaster Preparation • Risk Assessment • Identify the dangers to the building and the collections • List of the most possible disasters • Materials in High Priority • Determine the most significant materials • Get insurance done

  7. Disaster Preparation • Floor Plan • Entrances and Exits • Evacuation Points • Disaster Bins • Fire Extinguisher • Valuable Items

  8. Disaster Preparation • Disaster Bin • Easy to access • Updated

  9. Disaster Preparation • Emergency Contact List • Training

  10. Disaster Response • People’s safety always take first priority • Communication is the key • Take mobile phone • Inform other contactable staff • Send correct message

  11. Disaster Response • Further actions to be taken should be determined by the scale of the disaster

  12. Scale of the Disaster • Minor disasters • Small number of items are damaged • Minor disruption to the library service • Significant Disasters • Large number of items are damaged • Closure of sections of the library, or the entire library site

  13. Minor Disaster Response • No immediate need to have a Disaster Response Team • Any staff member can make immediate decisions or actions

  14. Significant Disaster Response • Build Emergency Response Team

  15. Roles of Team Leader • Ensure the staff and public safety • Make decisions • Update information • Contact other staff for help if necessary • Source tools and assistance from other departments or organizations • Media update

  16. Roles of Team Member • Obey directions of the Team Leader • Providing clear evacuation instructions • Salvaging essential library materials • Photograph and records the damage prior to treatment • Report updated information to the Team Leader • Protect materials from further damage

  17. Disaster Recovery • The size and nature of the disaster • The degree of damage • The priority and nature of affected materials

  18. Disaster Recovery • Where to work, where to relocate the collections • Get maintenance and repair work done • Treatment options • Counselling support • Pay attention to late evidence • Records down the disaster details • Contact insurance company

  19. Review the Plan • After each disaster, minor or major • After each training session • Whenever anyone learns something new

  20. THANK YOU! RTO No. 3045 CRICOS No 1505M

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