Office 2007 & AppleOne Timecard Training

1. Office 2007 &AppleOne Timecard Training March 19, 2009

2. Open the Techweb and click on My Page.

3. Your My Page webpage should open up. Click on Contract Associate Time Invoice.

4. This is the home page for Contractor timecard system. Add this to your favorites for future reference.

5. To create a timecard make sure the Create/Modify box is checked and the correct week ending is showing. Then click on Display Selected Invoice.

6. Standard Timecard Enter your time for each day in the rows listed below. Once you have entered your time click on Save and Submit. Timecard will then go to manager for approval.

7. Sick or Vacation Timecard To enter sick or vacation time click on the “N” next to the task field to choose a Non-Billable Item.

8. Once you have entered your time click on Save and Submit. Timecard will then go to manager for approval.

9. Once you hit the Save and Submit button this message will pop-up. Hit OK.

10. The message in blue will show you that your timecard has been submitted and ready for approval.

11. Once your timecard has been approved you will need to open up your timecard.

12. This is what the approved timecard should look like. Do an “Alt + Print Screen” to capture the timecard in memory.

13. Open a new Word document. To make the timecard display correctly go to the Page Layout tab

14. Click on Orientation and then choose Landscape. 1 2

15. To paste your timecard into Word. Go to the Home tab and click on the “Paste” icon. 1 2

16. To password protect your timecard, go to the Office button then choose Save As then Word Document. 1 3 2

17. Select the Tools button and click on General Options 2 1

18. Enter the password “Apple” in the “Password to open” box and click OK. 1 2

19. Re-enter the password “Apple” and click OK 1 2

20. From the same Save As box under Save as type choose Word 97-2003 Document.

21. Choose the folder you want to save to and change the name of the document then click Save. 1 2 3

22. A dialog box will pop-up regarding the password protection. Click NO.

23. Open saved copy of the Contract Associate Timecard Invoice and fill out with your daily schedule. When emailing signature is not required.

24. To save the Timecard Invoice, go to the Office button then choose Save As then Word Document. 1 3 2

25. From the same Save As box under Save as type choose Word 97-2003 Document.

26. Choose the folder you want to save to and change the name of the document then click Save. 1 2 3

27. Open Outlook. Then start a New email and send both the Contract Associate Timecard and Timecard Invoice as attachments via email to AppleOne.

28. Email address is SandiaTimeCards@AppleOne.com. In the subject field put the week ending date for that timecard. Make sure to use the wording shown in purple each time you email your timecard.

29. Click on the Paperclip icon to attach your timecard and time invoice in to your email.

30. Choose the appropriate files and click on Insert. 1 2

31. Once you are finished click on Send.

32. Questions