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Student Financial Aid Programs INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Student Financial Aid Programs INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY. Presented By. California Association of Student Financial Aid Administrators CASFAA California Community Colleges Student Financial Aid Administrators Association CCCSFAAA California Lenders for Education CLFE.

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Student Financial Aid Programs INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

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  1. Student Financial Aid ProgramsINTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

  2. Presented By California Association of Student Financial Aid Administrators CASFAA California Community Colleges Student Financial Aid Administrators Association CCCSFAAA California Lenders for Education CLFE

  3. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Federal funds administered for students in the State of California $5.3 billion annually

  4. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY State funds administered for students in the State of California approaches $1 billion annually

  5. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY In addition, California institutions also administer institutional and private scholarships (merit only) $6.4 billion

  6. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Verification Overview Verification of student & parent information required on at least 30% of all FAFSA filed

  7. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY In addition, if conflicting information exists, institutions routinely select additional applications for verification

  8. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Components of Required Verification

  9. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY CSAC has historically “piggybacked” on federal verification requirements

  10. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY IRS Federal Tax Return • Student • Student’s spouse, if applicable • Parent(s)

  11. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Department of Homeland Security • Citizenship

  12. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Social Security Administration • Citizenship • Change of Name

  13. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Independent Living Program • Foster Youth Certification • Dependency Status

  14. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Department of Social Services • Untaxed Income & Benefits

  15. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Employment Development Department • Unemployment Benefits

  16. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Veterans’ Administration • DD 214 (Discharge) • Verify Veterans’ Benefits, Eligibility & Amount

  17. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Selective Service Administration • Verify Selective Service Registration

  18. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY County Recorder’s Office • Birth Certificate • Marriage Certificate • Death Certificate

  19. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Program/Fund Administrator • Verification of Assets

  20. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Accountant • Verification of Income & Assets • Copy of 1040 Federal Tax Return, including all schedules and W-2’s

  21. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY NSLDS (National Student Loan Data System) • No Prior Loan Default • No Grant Repayment Owed

  22. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Accountability Annual Audit Submission • Required by Federal Regulation • Samples Title IV Recipients

  23. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Annual Audit • Business Practices • Segregation of Duties • Financial Aid/Business Office Relationship

  24. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Annual Audit • Cash Management

  25. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Federal Audits • Paid by Institutions • Federal Auditor

  26. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY State Audits • CSAC Audits • EdFund Audits • Other Guarantee Agency Audits

  27. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY More Audits • Veterans’ Administration Audits • Office of Inspector General Audits

  28. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY And More Audits • Private Scholarship Foundation Audits • WICHE & Other State Agency Audits

  29. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Still More Audits • NCAA Audits • Institutional Audits

  30. Audit, Audit, Audit…

  31. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY We constantly, and consistently, prove that we are “good stewards of public funds”

  32. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY The Program Review

  33. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY After Integrity and Accountability Comes Responsibility

  34. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Responsibility to… • First to serve our students • Second to serve our institutions

  35. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY We have already proven our responsibility to the federal and state governments through integrity & accountability of our programs

  36. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Responsibility to… • Assist students with FAFSA completion • Counsel to help with emergencies • Counsel to help with dependency problems

  37. INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY Responsibility to… • Counsel students with loan problems • Counsel students with debt problems • Encourage students to file for non-need based scholarships • Advise students who had “base” year income, but quit work to attend college

  38. VERIFICATION Federal Student Eligibility & State of California CONFIRMATION

  39. State of California CONFIRMATION Requirements

  40. State of California CONFIRMATION Requirements

  41. Disbursement/Reconciliation

  42. Disbursement/Reconciliation

  43. Disbursement/Reconciliation

  44. Agencies The Student Must Contact To Obtain Documentation AgencyPurpose Department of Homeland Security Citizenship Social Security Administration Citizenship, Change of Name High School GPA, Academic Competitiveness Grant Independent Living Program Foster Youth Certification, Dependency Status Welfare Department Untaxed Income Confirmation Employment Development Dept Unemployment Benefits Internal Revenue Service Tax Return

  45. Agencies The Student Must Contact To Obtain Documentation AgencyPurpose Veteran’s Administration DD214 (Discharge) Selective Service Administration Selective Service Registration County Recorder Office Birth, Death or Marriage Certificate Program/Fund Administrator Verification of Assets Accountant Verification of Income & Assets, Copy of 1040 Prior Colleges Academic Transcripts

  46. Impact on Students Student Verification Process Visual

  47. Student Verification Process AFTER Completing the FAFSA

  48. The End

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