safe food Food Safety Promotion Board Mr. Ray Dolan Director Planning of Corporate Operations

1. safefood Food Safety Promotion Board Mr. Ray Dolan Director Planning of Corporate Operations

2. British-Irish Agreement Act 1999(Belfast/Good Friday Agreement) Main North/SouthProvisions North/South Ministerial Council [NSMC] 12 Sectors/Areas Plus Tourism Ireland • 6 Bodies • 6 Areas of Co-operation

3. British-Irish Agreement Act 1999(Belfast/Good Friday Agreement) • Six Bodies:- • Food Safety Promotion Board • Special EU Programmes Body • InterTradeIreland • Foyle, Carlingford and Irish Lights • Waterways Ireland • Language - Irish/Ulster-Scots • Foras na Gaeilge • Tha Boord o Ulster-Scotch • Tourism Ireland

5. Our functions….. • Promotion of food safety • Research into food safety • Communication of food alerts • Surveillance of foodborne diseases • Promotion of scientific co-operation and laboratory linkages • Specialised laboratory testing • Independent scientific assessment

6. A Checklist for Best Practice Corporate Governance for State Bodies • Statutory Accountability • Accountability for Public Money • Communications with Sponsor Department (s) • Annual Reporting • Internal Audit • External Audit

7. Statutory Accountability • Prepare Annual Corporate Plan for NSMC approval • Submit Activity Report each year to NSMC • Copy of Activity Report to be laid before NI Assembly and Oireachtas • Provide such other reports as required • A member of the Body or its staff to appear before or otherwise co-operate with NI Assembly /Oireachtas Committee’s

8. Corporate Operations

9. Accountability for Public Money • Receive Grants 30% NI 70% ROI • Financial Memorandum • Body may make grants available with NSMC approval • Keep proper accounts and financial records and prepare statement of accounts in such form as directed by Sponsor Departments EG. Quarterly Accountability Summaries • Body will submit financial statements to NSMC and C&AG’s North and South • These statements will be laid before the NI Assembly and Oireachtas together with any C&AG Report • The Body will permit offices of the C&AG’s access to records to carry out functions of Value For Money (VFM)

10. Communications with Sponsor Departments • Quarterly Meetings • 3 Year Corporate Plan • Annual Business Plan • Annual Report • PQ’s • Monthly Financial Report and Drawdown

11. Annual Reporting • Annual Review of previous years Business Plan • Annual Report and Financial Statements • Equality Report(to Equality Commission)

12. Internal Audit • 6 members with 3 external (2 north and 1 south) • Meets 3 times each year • External firm of accountants contracted to carry out internal audit and report to the committee

13. External Audit • C&AG (South) takes the lead • NIAO role in final sign off • C&AG Management Letter (both input) • Attend Internal Audit Committe

14. Issues for safefood • Advisory Board • Executive Responsibilities • Accounting Officer Role • External Control • Equality Legislation • Compliance with Legislation • Budgetary Cycle, FOI, Data Protection

15. Thank You