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Session 2E: Secretary

Session 2E: Secretary. Club Officer Training. 1313F. Secretary. Secretary Role Secretary Responsibilities Secretary Resources. Session Objectives. Identify your role within the club Fulfill your responsibilities within the club and club executive committee

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Session 2E: Secretary

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  1. Session 2E: Secretary Club Officer Training 1313F

  2. Secretary Secretary Role Secretary Responsibilities Secretary Resources

  3. Session Objectives Identify your role within the club Fulfill your responsibilities within the club and club executive committee Find resources that help you fulfill your responsibilities

  4. Secretary Role

  5. Secretary Responsibilities The Club Meeting Outside the Club Meeting The Executive Committee

  6. The Club Meeting Before Club Meetings Upon Arrival at Club Meetings During Club Meetings

  7. Before Club Meetings Post the previous minutes. Prepare a list of actions for the president. Update the club’s officer list.

  8. Upon Arrival at Club Meetings Circulate attendance sheet and guest book.

  9. During Club Meetings Read previous minutes, note amendments, record current meeting minutes.

  10. Outside the Club Meeting Maintain accurate roster. Submit club officer list. Handle correspondence. Keep club files. Attend club executive committee meetings. Arrange for your replacement or assistance. Prepare your successor for office.

  11. The Executive Committee

  12. Executive Committee - Your Responsibility Read the previous meeting minutes. Note amendments. Record current meeting minutes.

  13. How to Fulfill the Secretary Responsibilities How When Who What

  14. Secretary Responsibility Action Plan How will you fulfill this responsibility? When will each action be completed? Who is available to help you? What materials and resources can you use?

  15. Secretary Resources

  16. Getting Started Attend district-sponsored club-officer training program. Read materials. Meet with outgoing executive committee. Meet with outgoing secretary. Meet with current executive committee. Confirm submission of the newly elected officers list. Review and order any needed materials.

  17. Additional Resources

  18. This concludes session 2E. Club Officer Training

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