Pr ó-conselho Tool: a participatory methodology for planning and evaluate results.

1. Pró-conselho Tool: a participatory methodology for planning and evaluate results. Ana Cristina Valente Borges AfrEA - NONIE - 3Impact Conference Cairo, Egypt April, 2009

2. AGENDA • Goals and Motivation • Background and Context • Methodology • Indicators • Dimensions • Final Considerations

3. Goals and Motivations • Develop a tool that (1) • Improve potential of development outcomes and results of program • Guarantee a results based approach • Communication of best practices • Could contribute with organizations strengths pushing them to higher levels of practices • Development skills on organizations

4. Goals and Motivations • Develop a tool that (2) • Promote the knowledge of the strategic use and relationship between information / monitoring / evaluation on planning, managing and building capacity on organizations • Easy to be used and adopted (users with different levels of formal education) • Promote the practice of cross-organizational partnerships

5. Goals and Motivations • Develop a tool that (3) • Organization development • Access to new technical, human, financial and operational resources • Learning and dissemination of applied knowledge • Part of a system for evaluate the program contribution to development

6. Background / Context (1) • Tool’s reference: • CSR tool • Brazilian Quality Prize • International Quality Prize models • Recently

7. Background / Context (2) • Program Nature: • Strength the system of Children and Teenagers rights defense in a State of Brazil • Paritary organizations • 853 cities involved (scale) • Participatory and partnership building process (cross sector and cross organizational) • Program priorities identified in a initial investigation • CSR context • Program stopped between 2007/2008

8. Background / Context (2) Geographic Localization • State of Minas Gerais • 18 million habitants • 3rd biggest state in Brazil • 853 municipalities

9. Methodology for tool development (1) • Identification and analysis of existing tools (CSR and NQP); • Consultancy with experts (thematic and process) • First suggested dimensions took from a baseline diagnostic done at the very beginning of the program to identify council priorities; • Participatory process: 8 months to define dimensions and design final version; • - Pilot project with 6 municipalities

10. Methodology for tool development (2) • Engagement of regional movements for guarantee mayors participation • Each council received its individual report of performance with a consolidated one where his performance is shown in compare with others • Continuous process - to be reviewed each 3 years.

11. Indicators • Deep (stages of maturity in each dimension can go from zero to best practices) • Binary • Quantitative • “Health competition” - blind compared with pairs

12. Indicators - Deep ones

13. Indicators - Binary ones

14. Indicators - Quantitative ones

15. Dimensions • History of organization (Councils) • Councilers experience, habilities and profile • Legal Structure • Council management (planning, operation, monitoring and evaluation of process) • Communications, Information management and relationship with society and stakeholders • Public policies and public budget monitoring and deliberations

16. Achievements • Program training priorities were reviewed • Increasing commitment and engagement of public administration with the cause • Better comprehension of the role of the Councils • Increasing on participation of councilers on Council activities. • State data base of information on Councils

17. What is up now • (with the program) • Restart of the program and revision of tool’s content (presential and virtual interaction between stakeholders); • National approach; • MG State will held second turn (compare with phase 1 and analysis of if and how the tool was used and by whom) • Notice of Councils that uses the tool as a strategic planning and communication support • - Internet community for discussion: www.vivoconselhos.ning.com

18. What is up now • (other field aplications) • Education program (schools infrastructure; professors educational and knowledge level; schools pedagogic project; engagement of family and student commitment to studies; etc) • Project to implement a similar process to solidarity economy organizations strength (fairtrade, craft and traditional communities production)

19. Final considerations • Logic of this tool consider different dimensions for a management for development results strategy and follow up (peculiarities of sector are respect and considered) • Participatory process are mandatory for this initiative (commitment of councils to use and apply direct and indirect knowledge) • First measurements of real contribution of the model for local development will be possible by the end of this year.

20. THANK YOU! Contacts: ana.borges@sbrasil.org