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2011–2012 Accounting Manual Late Changes

2011–2012 Accounting Manual Late Changes. Daniel Lunghofer Supervisor, SD/ESD Accounting 360.725.6303 Daniel.lunghofer@k12.wa.us. Background. 2011–2012 Accounting Manual was published in January 2011. Some changes needed due to implementation of Activity 31/32 account codes.

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2011–2012 Accounting Manual Late Changes

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  1. 2011–2012Accounting ManualLate Changes Daniel Lunghofer Supervisor, SD/ESD Accounting 360.725.6303 Daniel.lunghofer@k12.wa.us

  2. Background • 2011–2012 Accounting Manual was published in January 2011. • Some changes needed due to implementation of Activity 31/32 account codes. • Addendum to Bulletin 004-11 was released on August 18, 2011, outlining the changes to the Accounting Manual.

  3. Changes – Activity 32 • As previously communicated through videoconferences, emails, etc., only Objects 0, 3, 4, 5, 7, 8, and 9 are open for Activity 32. Object 2 is closed. • Only classified duty codes are allowed for Activity 32.

  4. Instructional TechnologyCapital Projects Fund • One question since implementation of Activity 32 was “What about purchases in the CPF?” • CPF Type Code 35 Instructional Technology. • For the purchase and installation of instructional technology in the classroom (similar to Activity 32). • Items such as repairs are paid for out of the General Fund. • More information in Accounting Manual addendum.

  5. Implementation Guide • An Implementation Guide on Activity Codes 31 & 32 and Type Code 35 is available on the OSPI site. • The 2011–2012 Accounting Manual page, sixth bullet down: http://www.k12.wa.us/safs/ins/acc/1112/am.asp • The 2011–2012 Budget Preparations page, last bullet: http://www.k12.wa.us/safs/11budprep.asp • A direct link: http://www.k12.wa.us/safs/INS/ACC/1112/Activity_Code_3X_Implementation_Guide.pdf

  6. GASB 54 Reporting • Yes, you still need to report using GASB 54 terminology starting with 2010–2011. • A tool has been developed to help districts categorize their ending fund balance. • It is available on the SAFS Tools page: http://www.k12.wa.us/safs/TT/tools.asp

  7. Food Service Balance • If your district makes money on its food service program (XX98 revenues exceed Program 98 expenditures), any excess money generated is Restricted Fund Balance. • For now, record any excess food service program income in GL 821 Restricted for Carryover of Restricted Revenues. • Additional guidance will be forthcoming, covering topics such as indirect costs.

  8. ASB Fund Balance • Previously, the question of “Where do we record ending ASB Fund Balance?” was answered with “Restricted.” • UPDATE: for Spendable Fund Balance in the ASB Fund, except for amounts that have a legal Restriction or are otherwise Committed, residual fund balance in the ASB Fund may be reported as Assigned Fund Balance (GL 889).

  9. Special EducationMaintenance of Effort • Districts who see an increase in their IDEA allocation from the prior year may reduce their IDEA expenditures by 50% of the increase. • In 2009-10, all IDEA money from ARRA was added to each district’s IDEA allocation amount for MOE purposes. • Due to this, no district’s 2010-11 IDEA allocation exceeds their 2009-10 IDEA allocation. • Thus, no district will be able to utilize the 50% reduction rule for 2010-11.

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