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Simple Serial Updates

Simple Serial Updates. For ISSN, Frequency, and Citation Fields. Objectives. Learn when & how to enter ISSN if field 022 is not in the serial bibliographic record Learn when & how to update frequency in serial bibliographic records

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Simple Serial Updates

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  1. Simple Serial Updates For ISSN, Frequency, and Citation Fields

  2. Objectives • Learn when & how to enter ISSN if field 022 is not in the serial bibliographic record • Learn when & how to update frequency in serial bibliographic records • Learn about 510 fields that may be deleted (& 510 fields that should be retained)

  3. Out of Scope for Editing(notify supervisor) • Variant titles (including title changes not requiring a new record) • Title changes requiring a new record • Closing a record that has ceased • Accompanying material notes • Availability in other formats notes • Additional access points and other notes

  4. Other Changes That May Require Editing(Notify Your Supervisor) • Change in numbering • Change in place of publication • Change in publisher • Change in issuing body • Change in edition statement • New index

  5. ISSN:International Standard Serial Number • ISSN consists of 4 digits each, separated by a hyphen: 0018-5817 • ISSN for the serial is entered in field 022:022 ## $a 0018-5817 • 022 should be entered in numerical order (by MARC tag) • Only one 022 field per record • ISSN may be printed anywhere on the the issue

  6. Basic ISSN Procedures • Verify that there is no 022 on the bib. record • CAUTION! ISSN could be for the series (490/440) • Search the ISSN in Orbis to make sure it hasn’t been assigned to another title • If the number has not been used, insert a 022 field and enter the ISSN • If the number has already been used, consult with your supervisor

  7. ISSN for the Series (4xx) • Be sure your ISSN has not been entered in the 490 or 440 $x subfield instead of field 022 • If the ISSN on your item is in 4xx $x, do not insert a 022 in the serial record • If there is a 4xx without an ISSN, consult with your supervisor

  8. Inserting a New Field • Click on the gray bar or anywhere within the field immediately before or after where the 022 field is to be inserted • Pressing F3 will add a blank field above • Pressing F4 will add a blank field below • The cursor will be in the first cell of the blank field • Type 022 in the first cell (the tag) • Tab 3 x to place the cursor after $a • Type the ISSN in the form [4 digits]-[4 digits]

  9. 040 and Saving to Database • Add $d CtY to the end of 040 unless $d CtY or $d YUS is already at the end. • Do not modify 008 ISSN Centre. • Click on the Sailboat icon. • When the Authority Validation window appears, click on Continue. • Small window with the message The Record Was Successfully Updated will appear. • Click OK. Both windows will disappear and the record will have been saved to the database.

  10. Frequency: Where & When • “The frequency is taken from the information found in the piece or supplied by the publisher or from evidence of issues already published. If there is no stated frequency, give the probable frequency when there is sufficient evidence to indicate the publication pattern. Do not use a question mark.”—CONSER Cataloging Manual 13.3.2

  11. Frequency: Basic Procedures • Current frequency is entered in 310 • Former frequency is entered in 321 • If serial record lacks a 310, add it even if there is no frequency change • If frequency changes, account for the change by updating 310/321

  12. Adding a 310 • Old cataloging rules left out 310 under certain conditions. • If a serial record lacks a 310 field, update it. • Insert the 310 field in numerical order by field tag. • Use the same frequency term selected in 008 Frequency. • If 008 Frequency is blank, use Irregular • Follow the same editing procedures used for 022.

  13. 310 Standards & Examples • Capitalize the first letter of the frequency term • No period at the end of 310 • Examples:310 ## $a Quarterly310 ## $a Annual310 ## $a Irregular310 ## $a Bimonthly310 ## $a Semiannual310 ## $a Three times a year

  14. AnnualBiennial (every two years)Bimonthly (every two months)Biweekly (every two weeks)DailyIrregularMonthlyQuarterly Semiannual (twice a year)Semimonthly (twice a month)Semiweekly (twice a week)Three times a weekThree times a monthThree times a yearTriennial (every three years) Weekly Frequency Terms

  15. Qualifiers • You are expected to qualify the frequency term if there is a stated irregularity in the publication pattern. Enter the qualification in parentheses.310 ## $a Monthly (except July-Aug.)310 ## $a Biweekly (Apr.-Sept.)310 ## $a Biweekly (during the school year)310 ## $a Monthly (bimonthly June-Sept.)

  16. Frequency Changes: Preliminaries • If the frequency change affects the title, consult with your supervisor:Yale quarterly becomes: Yale annual • If the frequency change affects the numbering, the numbering usually isn’t updated

  17. 310/321 • Current frequency is entered in 310 • Former frequency is entered in 321 • Fields are entered in numerical order of tag • Order of multiple 321s: earliest to latest • Use ,$b in 310/321 to indicate coverage dates; use AACR2 abbreviations for names of months • Update 008 Frequency to | No Attempt to Code • 040 … $d CtY

  18. 310/321 Examples (1) • Frequency changes from quarterly to monthly:310 ## $a Monthly, $b Oct. 2004-321 ## $a Quarterly, $b winter 1985-summer 2004

  19. 310/321 Examples (2) • If the beginning date is not known, give the earliest known date in <angle brackets>310 ## $a Monthly, $b Oct. 2004-321 ## $a Quarterly, $b <spring 2004>-summer 2004

  20. 310/321 Examples (3) • If the beginning date is not known, and no earliest known date is available:310 ## $a Monthly, $b Oct. 2004-321 ## $a Quarterly, $b -summer 2004

  21. 310/321 Examples (4) • 321s should be recorded earliest to latest: 310 ## $a Semiannual, $b 2004-321 ## $a Semiannual, $b 1985-1990321 ## $a Monthly, $b Jan. 1991-Dec. 2000321 ## $a Quarterly, $b winter 2002-fall 2003

  22. 310/321 Examples (5) • Formerly, after 3 frequency changes the 321s were collapsed into a single Frequency varies note:310 ## $a Annual, $b 2005-321 ## $a Frequency varies, $b 1985-2004 • From 2007, there is no limit on the number of 321s

  23. 310/321 Examples (6) • When editing records updated prior to 2007, retain the collapsed frequency note but record later frequency changes in subsequent 321s:310 ## $a Semiannual, $b 2007-321 ## $a Frequency varies, $b 1985-2004321 ## $a Annual, $b 2005-2006

  24. Designation ($b) (1) • When $b is used, enter the same level of detail found on the item; if the publisher supplies day/month/season, include it before the year; if the publisher only gives the year, enter only the year. Don’t use numbering unless there is no chronological designation.310 ## $a Semiannual, $b 1980-321 ## $a Quarterly, $b 1970-1979321 ## $a Monthly, $b Jan. 12, 1960-Dec. 25, 1969

  25. Designation ($b) (2) • If months are used in $b, use AACR2 abbreviations; capitalize according to AACR2:321 ## $a Bimonthly, $b magg. 1934-321 ## $a Monthly, $b genn. 1934-febbr. 1934

  26. Designation ($b) (3) • If seasons are used, follow publisher usage. Generally don’t capitalize seasons unless the language requires it310 ## $a Annual, $b 2000-321 ## $a Quarterly, $b printemps 1994-automne 1999

  27. AACR2 Abbreviations • Link to AACR2 abbreviations for name of months from Cataloging at Yale: Tools and Resources:http://www.library.yale.edu/cataloging/tools.htm • Or link directly:http://www.library.yale.edu/cataloging/months.htm

  28. 510 • Citation/references notes may be deleted from cataloged records • Only 510s with first indicator 0, 1, or 2 should be removed • 510s with indicator 3 or 4 are used for rare serials and should NOT be removed

  29. 510 Examples • DELETE:510 1# $a Business periodicals index $x 0007-6961510 2# $a Chemical abstracts $x 009-2258510 0# $a Biography index $x 006-3053 • KEEP:510 4 # $a Sabin $c 62661

  30. Deleting a Field • Click on the gray bar to the left of each field to be deleted • Verify that correct fields have been selected • Press Delete key (or click Edit MenuDelete) • Dialog window displays: “Are you sure you want to delete the selected entries” • Click “Yes” • Click on Sailboat on Toolbar to save to database

  31. Exercises • Log on to Torbis using your user name & password • To retrieve the exercises, select the Staff Subject Heading search • Enter in Search for:serial exercise x (x=the letter at the top of your exercise sheet) • Your search should retrieve 10 exercises

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