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APF vs. NAF Funds & Splitting Purchases

APF vs. NAF Funds & Splitting Purchases. Objective. Explain authorized uses and sources of NAF dollars Explain what a split purchase is and that it is not permitted Students Apply knowledge to real-time situations upon return Email questions to: Fund source (HQ AFSVA/SVF)

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APF vs. NAF Funds & Splitting Purchases

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  1. APF vs. NAF Funds & Splitting Purchases

  2. Objective • Explain authorized uses and sources of NAF dollars • Explain what a split purchase is and that it is not permitted • Students • Apply knowledge to real-time situations upon return • Email questions to: • Fund source (HQ AFSVA/SVF) • Steven.holekamp@us.af.mil • P-Card (HQ AFSVA/SVCKB) • Pcard.naf@us.af.mil • NAF Contracting Procedures (HQ AFSVA/SVCKI) • IBPSHelpDesk@us.af.mil

  3. Overview • Nonappropriated Funds (NAFs) • Cash and other assets • Self-generated • Received sources other than congressional appropriations • AFI 34-201, Use of Nonappropriated Funds • Implements AF Policy Directive (AFPD) 34-2, Managing Nonappropriated Funds • Also see AFI 65-106, Appropriated Fund Support of Morale, Welfare, and Recreation and Nonappropriated Fund Instrumentalities • Use the appropriate fund source! • Not sure…check…AFI 65-106 • Still not sure…Ask

  4. General Use of NAFs • As specifically allowed in AFI 34-201: • NAFs provide goods, services, facilities, equipment, and manpower for MWR programs and activities.” • “The absence of a prohibition on a specific use of NAFs does NOT provide the authority to use NAFs.” - AFI 34-201, 4.1 • Chapter 4 of AFI 34-201 lists uses and prohibitions • Read carefully and apply to situations

  5. Specific Uses of NAFs • Equipment for MWR activities in an emergency • Require installation commander approval • Report quarterly to MAJCOM any APF items purchased with NAF in an emergency • Child Development Center services for volunteers in base activities: • When the commander determines they serve the AF community • When APFs are not authorized • When space is available at the base CDC • Family Services programs, but not limited to just that program • Volunteers in different base organizations • Clinics, Legal Office, etc.

  6. Real Property and Construction • Do not use NAFs where APFs are authorized – do get a waiver when you do • Base/MAJCOM fund projects under $200k • MAJCOMs have increased dividend to fund • AF Base Capital Improvement Fund (BCIF) funds projects over $200k

  7. NAF Employees • Use NAFs to pay salaries, wages, benefits of people operating MWR and Lodging programs/facilities • MAJCOM SV/FM can approve waivers to use NAFs in lieu of APFs in MWR Fund • SAF/FMB approves waivers for Lodging Fund • NAFs may be used for: • Employee training • Individual services contracts • Contracted or part-time military (not on military duty)

  8. Special Uses • Trophies and awards, use NAFs when: • Authorized by AFI 34-201, chapter 9 • APFs are not authorized • The activities are not mission related • Recreational competitive contests • Volunteers in the Family Services and MWR program • Recognizing participation achievement • Individual recognition programs approved by the commander • NAF employee recognition and suggestion programs

  9. Special Uses(Cont’d.) • Travel • The NAFI directing travel on NAF business pays with NAFs • Use NAFs for scheduled commercial airline tickets and recreational tourism services • Change to 4.3.8: Maximum daily reimbursement for TIB, Base, MAJCOM, or AF level sponsored competition was $5, authorized is $8. Previously staffed and approved by A1S, AFI to be updated.

  10. Special Uses(Cont’d.) • Advertising • Use NAFs for promotional mailings, postage • Advertising in base newspapers to promote Services programs • Do not use NAFs to produce or procure media containing commercial advertising (including air show souvenir programs) • Printed personal or organizational greeting or business cards, or mailings - old guidance, approved rewrite: • The guidance now mirrors the APF guidance. • NAF employees doing business in support of the NAFI • APF employees and Military follow APF guidance

  11. Split Purchases Prohibited • AFI 34-275 (NAF Purchase Card Program) • Paragraph 5.3.1 – Cardholder Responsibilities • Cardholders ensure they do not exceed the purchase limits established for their accounts. The total of a single purchase may include multiple items but cannot exceed the authorized single purchase limit. • Purchases shall NOT be split in order to stay within the single purchase limit. • AFMAN 64-302 (NAF Contracting Procedures) • Paragraph 2.5 – Dollar Limitations • Total dollar value of a contract is based on the aggregate sum whether it includes revenues or expenses of the NAFI. • Note: Shipping costs are excluded from aggregate sum • Contracting officers and requirements generating personnel shall NOT split requirements to circumvent the dollar limitations.

  12. Questions

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