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State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013

State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013. A Teleconference Presented by The New Jersey Department of Education Office of Special Education November 14 and 15, 2012. Agenda. Overview of the survey Data collection process and tools District responsibilities

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State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013

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  1. State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013 A Teleconference Presented by The New Jersey Department of Education Office of Special Education November 14 and 15, 2012

  2. Agenda Overview of the survey Data collection process and tools District responsibilities NJOSE support Use of survey results Public Reporting NJDOE - OSE Presentation Parent Survey

  3. State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013 • Percent of parents with a child receiving special education services who report that schools facilitated parental involvement as a means of improving services and results for children with disabilities. NJDOE - OSE Presentation Parent Survey

  4. Annual RequirementFederal State Performance Plan (SPP)Annual Performance Report (APR) Stakeholder process Survey Methodology Annual Targets Census vs sampling Randomly selected sample of districts each year; entire state surveyed by 2011 Continuation of survey through 2014 NJDOE - OSE Presentation Parent Survey

  5. Federal OSEP SPP extension (includes Indicator #8) Recalculated districts based on sampling calculator Each Cohort is representative of New Jersey Annual RequirementFederal State Performance Plan (SPP)Annual Performance Report (APR) NJDOE - OSE Presentation Parent Survey

  6. Parent Survey Methodology • Survey families of students with disabilities • enrolled in school-age programs (K-12) • enrolled in preschool programs • Two NCSEAM survey instruments • School-age survey • Preschool survey NJDOE - OSE Presentation Parent Survey

  7. Parent Survey Methodology NJOSE collecting mailing addresses Partnering with Rutgers University -Bloustein Center Mail surveys and post on-line response option in May, 2013 (H-2) Surveys returned in June/July 2013 Collaborate in the analysis of results – Fall/Winter, 2014 NJOSE Reports - APR (federally) and Districts NJDOE - OSE Presentation Parent Survey

  8. Analysis Representativeness Response Rate Parental Involvement NJDOE - OSE Presentation Parent Survey

  9. Results by Cohort Response Rates NJDOE - OSE Presentation Parent Survey

  10. Results by CohortFacilitation of Parental Involvement NJDOE - OSE Presentation Parent Survey

  11. NJDOE - OSE Presentation Parent Survey

  12. NJDOE - OSE Presentation Parent Survey

  13. Use of the Survey Results Federal Reporting Public Reporting- NJDOE website Technical Assistance and Training Information for districts NJDOE - OSE Presentation Parent Survey

  14. Outcomes NJDOE - OSE Presentation Parent Survey

  15. Student Data Verification Complete the student data verification form (H-3) for the number of students with disabilities: Enrolled in preschool programs Enrolled in school age programs (K-12) Total number of students with disabilities enrolled in preschool + school age programs As of October 15, 2012 Indicate contract decision FAX by December 1, 2012 to: Maryann Joseph at (856) 582-4323 NJDOE - OSE Presentation Parent Survey

  16. District Responsibilities Provide NJOSE with two EXCEL files of mailing addresses for parents of students with disabilities: One set for parents of students with disabilities enrolled in preschool programs, and One set for parents of students with disabilities enrolled in school-age programs, (K-12). NJDOE - OSE Presentation Parent Survey

  17. District Responsibilities for Submission of Parent Mailing Information Directions will provided by NJOSE (H-4). Upload ONLY parent mailing information. DO NOT SEND STUDENT NAMES. Check to verify the format of parent addresses and the number of students before submitting Compare the number of students on file submitted to the number on the data verification form, submitted earlier to NJOSE. NJDOE - OSE Presentation Parent Survey

  18. District Responsibilities for Submission of Parent Mailing Information Submit the two completed EXCEL files to NJOSE https:// website will be available by December 1, 2012 Upload to the secure website by February 4, 2013. NJDOE - OSE Presentation Parent Survey

  19. Submission of Parent Mailing Information NJDOE - OSE Presentation Parent Survey

  20. NJDOE OSE Support to Cohort 7 • Encourage participation (H-5) The better the response rate, the better the results NJDOE - OSE Presentation Parent Survey

  21. NJDOE OSE Support to Cohort 7 Provide families of students with disabilities with advanced notice to expect the NJDOE survey in the mail during May, 2013. District prepared announcement (H-6) Spanish version available upon request NJOSE website information http://www.nj.gov/education/specialed/ NJDOE - OSE Presentation Parent Survey

  22. NJDOE OSE Support to Cohort 7 Contract (H - 7, 8 & 9), if needed, to create the two EXCEL parent address files using preset format and directions. Requested contracts will be provided to you before the end of December 2012. Return signed contract by January 31, 2013. NJDOE - OSE Presentation Parent Survey

  23. NJDOE OSE Support to Cohort 7 • NJOSE will reimburse allowable expenses up to a maximum amount as specified in the contract. • For reimbursement, provide an invoice and supporting documentation following submission of the two EXCEL files. NJDOE - OSE Presentation Parent Survey

  24. Allowable Expenseswith Supporting Documentation Invoice: Personnel costs – overtime costs to complete address compilation Input the 2 mailing files into EXCEL Announcements to alert parents Postage Print Mailing supplies NJDOE - OSE Presentation Parent Survey

  25. Key Timelinesfor the Parent Survey By December 1, 2012- Return Data Verification form and contract decision. By January 31, 2013- board approval and return the contract, if needed. By February 4, 2013 - submit the two EXCEL files with parent mailing information. By March 29, 2013 – submit the invoice with all supporting documentation. NJDOE - OSE Presentation Parent Survey

  26. Key Timelinesfor the Parent Survey May 2013 – Surveys sent June 2013 – Second mailing June 2013 – Electronicpayments to districts who request contracts and provide invoices Winter 2014 – Report sent to districts, then posted on website. NJDOE - OSE Presentation Parent Survey

  27. NJDOE OSE Support to Cohort 7 Training Opportunity on EXCEL (H – 10) Explain the format of the EXCEL template Explain how to complete the two parent files Explain how to upload files to the secure site Training format: Teleconference for directors and data input personnel – 1 hour Training Dates: December 6, 2012 January 9, 2013 Registration Form (H-10) NJDOE - OSE Presentation Parent Survey

  28. Upload Files • Upload of two address files to secure website by February 4, 2013 • Access to Student Records (H-11) NJDOE - OSE Presentation Parent Survey

  29. Contracts Mailcontracts by January 31, 2013to: • MaryAnn Joseph • Learning Resource Center – South • New Jersey Department of Education • Office of Special Education • 107 Gilbreth Parkway Suite 200 • Mullica Hill, New Jersey 08062 • Phone (856) 582-7000 NJDOE - OSE Presentation Parent Survey

  30. Contact Information MaryAnn Joseph LRC South Consultant maryann.joseph@doe.state.nj.us Phone (856) 582-7000 x 106 FAX (856) 582-4323 Dr. Charlene Staley-Evans Manager, Bureau of Program Development Office of Special Education NJDOE - OSE Presentation Parent Survey

  31. State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013 A Teleconference Presented by The New Jersey Department of Education Office of Special Education November 14 and 15, 2012 Thank you in advance for your cooperation in this important NJDOE/OSE project. NJDOE - OSE Presentation Parent Survey

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