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Executive Secretary Agenda Items July 2012

Executive Secretary Agenda Items July 2012. Date: 2012-07-16. Authors:. Abstract. Executive Secretary had the following EC Agenda Items: M5.12: Workshop Status Update M5.16: Future Venue Contract Status M5.17: Geneva 2013 Expectation M5.19: Reflector Configuration

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Executive Secretary Agenda Items July 2012

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  1. Executive Secretary Agenda Items July 2012 Date:2012-07-16 Authors: Jon Rosdahl, CSR

  2. Abstract Executive Secretary had the following EC Agenda Items: M5.12: Workshop Status Update M5.16: Future Venue Contract Status M5.17: Geneva 2013 Expectation M5.19: Reflector Configuration M5.20: Host Guidelines Status Update M5.27: 802 e-Tools Status Update F4.02: IEEE 802 EC Interim Teleconference, 9 Oct F4.06: Future Venues F4.07: Sponsor Solicitation Jon Rosdahl, CSR

  3. Monday EC Agenda Jon Rosdahl, CSR

  4. M5.12: Workshop Status Update • During the IEEE 802 EC June Conference call, we closed or removed all remaining action items. • Note final status documented in 802 EC-12/3r6. • https://mentor.ieee.org/802-ec/dcn/12/ec-12-0003-06-00EC-november-2011-ec-workshop-action-items.xlsx • Note that Tab WS11-2 was moved to new document: • 802 Plenary Future Venue Contract Status • Request for Consent Agenda Jon Rosdahl, CSR

  5. M5.16: Future Venue Contract Status • Identified in Workshop spreadsheet 802 EC-12/3r6: • See Tab WS11-2 • Slots currently Open at • 2015 – March (Tentative Singapore) • 2017 – March and Nov • 2018 – March and Nov • Currently all contracts turned into IEEE • PO/Contract Number identified for all executed contracts • Now in 802 EC-12/40r0 • Plan to move March 2014 Atlanta • – looking for possible replacement. Jon Rosdahl, CSR

  6. Motion to Affirm Future Venues • Motion to affirm the approval of the following Venue locations: • 2012 Nov – San Antonio, Texas • 2013 March – Orlando, Florida • 2013 Nov – Dallas, Texas • 2014 July – San Diego, California • 2014 Nov – San Antonio Texas • 2015 March – Singapore • 2015 Nov – Dallas, Texas • Moved: Jon Rosdahl 2nd: Bob Heile Jon Rosdahl, CSR

  7. M5.17: Geneva 2013 Expectation • Still working on MOU • Sent MOU, they are expected to return last week. • Site Visit scheduled for Sept 25-26, 2012 • Initial budget Projection (US$50,596.25) • Budget included a possible Social at $75 per person • At $75 per person estimate cost = $52,875 • If Social would cost more, then will not hold • We may choose not to hold in any case. • Do we want a Social? • Possible savings if we can reduce # buildings used • Will apply this week’s meeting requests with Geneva site to check fit Jon Rosdahl, CSR

  8. Geneva 2013 Expectations – (cont) • No General Hotel Block – List of Hotels on ITU List • Do we want EC Room Block? • EC stay at same hotel? • Draft Budget next slide – • Possible choices: • No evening meetings • No F&B • No Social • Possible budget could reduce reserves: • Up to $300,000 may be needed for meeting Strawpoll from Monday EC : Do we want an EC Rom Block: 1 Yes, 13 No Shall we have a social: 8 Yes, 7 No Jon Rosdahl, CSR

  9. Geneva Draft-2 Budget: • Income: $315,750 – 705 attendance estimate • Shipping $ 12,500 • Extra Security $ 9,000 • Get 802 $ 52,875 • Misc onsite $ 10,000 • CCV Facility $ 39,965 • CICG Facility $ 9,115 • ITU Facility $ 3,300 • Network $ 27,000 • Mtg Planner fee $104,400 • Financial Fees $ 20,366 • Social $52,875 • Total expenses $366,346 NET: $50,596.25 Jon Rosdahl, CSR

  10. M5.19: Reflector Configuration • Updated to current syntax • Change new default to receive copy own message • Change list to allow HTML links • Would like to reduce Attachment size to 3m • Would like to change to 10 errors in 10 days to auto-purge from list. • Currently it is set at 25 in 100 days Jon Rosdahl, CSR

  11. Stds-802-SEC-ListServ propertiesandowners *** IEEE stds-802-11 List **** ListServ Configuration File for stds-802-11** .HH ON** Sub-Lists= stds-802-11-ro* Sizelim= 1M* Change-Log= Yes,Yearly* Daily-Threshold= 150,20* Notify= No* Attachments= All* Notebook= No* Owner= jrosdahl@ieee.org,Quiet:,bkraemer@marvell.com* Owner= adrian.p.stephens@intel.com* Send= Private* Subscription= By_Owner* Review= Owner* LoopCheck= Full,Spam-Delay(5)* Auto-Delete= Yes,Full-Auto,Delay(5),Max(5),Probe(30)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Filter= also* Reply-to= Sender,Respect* Validate= Yes,Confirm* Default-Options= REPRO,NOACK,SUBJECTHDR* Digest= No* .HH OFF • ** ***** IEEE 802 Executive Committee List ****** ListServ Configuration File for stds-802-sec** .HH ON** Misc-Options= IETFHDR_SUBJECT_TAG* Daily-Threshold= 150* Language= english,NOHTML* Attachments= Yes* Ack= Yes* Sizelim= 5000K* Notebook= No* Owner= jdambrosia@FORCE10LABS.COM,jrosdahl@ieee.org,Quiet:* Owner= gilb@ieee.org* Send= Private* Subject-Tag= "802SEC"* Subscription= By_Owner,Confirm* Review= Owner* LoopCheck= Full,Spam-Delay(10)* Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Change-Log= Yes,Yearly* Filter= Also* Reply-to= Sender,Respect* Validate= Yes* Default-Options= NOACK,NOREPRO,IETFHDR* Digest= No* Sender= List** .HH OFF Jon Rosdahl, CSR

  12. Warnings from old configuration • The following problems have been detected in the list header:* Language= ENGLISH,...Warning: There is no message template file by that name. This option will haveno effect until a message template file is installed by the LISTSERVadministrator.* Language= ...,NOHTMLWarning: The NOHTML option is deprecated and may be removed in a futureversion. Please use Misc-Options= DISCARD_HTML instead.Please refer to the list keyword documentation (available via the INFOKEYWORDS command) for more information about keyword syntax. Jon Rosdahl, CSR

  13. Compare old vs new Config * ***** IEEE 802 Executive Committee List ****** ListServ Configuration File for stds-802-sec** .HH ON** Misc-Options= IETFHDR_SUBJECT_TAG* Ack= Yes* Sender= List* Subject-Tag= "802SEC"* Sizelim= 5M* Change-Log= Yes,Yearly* Daily-Threshold= 150,20* Notify= No* Attachments= All* Notebook= No* Owner= jdambrosia@FORCE10LABS.COM,jrosdahl@ieee.org,Quiet:* Owner= gilb@ieee.org* Send= Private* Subscription= By_Owner,Confirm* Review= Owner* LoopCheck= Spam-Delay(10)* Auto-Delete= Yes,Full-Auto,Delay(25),Max(100),Probe(30)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Filter= Also* Reply-to= Sender,Respect* Validate= Yes,Confirm* Default-Options= REPRO,NOACK,SUBJECTHDR* Digest= No* .HH OFF* • * ***** IEEE 802 Executive Committee List ****** ListServ Configuration File for stds-802-sec** .HH ON** Misc-Options= IETFHDR_SUBJECT_TAG* Daily-Threshold= 150* Language= english,NOHTML* Attachments= Yes* Ack= Yes* Sizelim= 5000K* Notebook= No* Owner= jdambrosia@FORCE10LABS.COM,jrosdahl@ieee.org,Quiet:* Owner= gilb@ieee.org* Send= Private* Subject-Tag= "802SEC"* Subscription= By_Owner,Confirm* Review= Owner* LoopCheck= Full,Spam-Delay(10)* Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Change-Log= Yes,Yearly* Filter= Also* Reply-to= Sender,Respect* Validate= Yes* Default-Options= NOACK,NOREPRO,IETFHDR* Digest= No* Sender= List** .HH OFF Jon Rosdahl, CSR

  14. M5.20: Host Guidelines Status Update • Discussion on how to proceed. • Bob H. prepared document to start • Lisa working on updating • Present to EC for Friday’s Closing Mtg. Jon Rosdahl, CSR

  15. M5.27: 802 e-Tools Status Update • Kristine – • Report: https://mentor.ieee.org/802-ec/dcn/12/ec-12-0032-00-00SA-july-2012-plenary-etools-update.pdf Jon Rosdahl, CSR

  16. Friday, Closing EC Meeting July 20, 2012 ExSec Agenda Items Jon Rosdahl, CSR

  17. F4.02 - IEEE 802 EC Interim Teleconference • 802 EC Interim Conference calls are 1-3PM ET on the first Tuesday of FEB, JUN and OCT. • During the Monday EC Meeting, it was announced that we are changing the Oct 2012 call to 9 Oct. • Call Schedule: • 2012: 02FEB, 05JUN, 09OCT2013: 05FEB, 04JUN, 01OCT2014: 04FEB, 03JUN, 07OCT Jon Rosdahl, CSR

  18. 802 EC Interim Teleconference:Oct 9, 2012 1-3PM ET • Draft Agenda: • Welcome/Intro/Approve Agenda - Nikolich 4 min • Report: Single Sales Channel Update - Nikolich 3 min • Report: • Report: • DT: Agenda topics for 802 EC 2012 Workshop - 15 min • Report: July 2012 San Antonio Meeting Plans - Rosdahl 3 min • Report: July 2013 Geneva Meeting Plan Status - Rosdahl 4 min • AOB 91min Jon Rosdahl, CSR

  19. 4.06 - Future Venue Session Report • Met on Wed 12-1pm • Future Venues are listed in doc:802 EC-12/0040 • Requirement for one Plenary to be NonNA/NonUS: • Target moving Atlanta from March 2014 to a proposed EC Interim January 2015 to open a slot for a NonNA/NonUSvenue. (need EC motion) • Target moving San Antonio from Nov 2016 to a proposed EC Interim Either Sept 2016 or Jan 2017 to open a slot for a NonNA/NonUS venue. (need EC motion) • Currently we have 2013, 2015 affirmed by EC motion • RFP to be sent out for NonNA/NonUS Venue selection: • March 2014, Nov 2016, March/Nov 2017, March/Nov 2018 • Contracts for Waikoloa, Hawaii • July 2015 Jon Rosdahl, CSR

  20. Motion to Authorize an EC Sponsored Interim for January 2015 • Motion to sponsor an Interim Meeting January 2015 in Atlanta for the express purpose to move the March 2014 Atlanta venue existing contract to January 2015. • Moved: Jon Rosdahl 2nd: Bruce Kraemer • Note that this will provide a date for a NonNA/NonUS venue in 2014. Jon Rosdahl, CSR

  21. Motion to Authorize an EC Sponsored Interim for Sept 2016 or January 2017 • Motion to sponsor an Interim Meeting Sept. 2016 or January 2017 in San Antonio for the express purpose to move the November 2016 San Antonio venue existing contract to Sept. 2016 or January 2017. • Moved: Jon Rosdahl 2nd: Bruce Kraemer • Note that this will provide a date for a NonNA/NonUS venue in 2016. Jon Rosdahl, CSR

  22. Motion to Affirm Future Venues(2) • Motion to affirm the approval of the following Venue locations: • 2016 July – San Diego, California • 2018 July – San Diego, California • Moved: Jon Rosdahl 2nd: Bruce Kraemer Jon Rosdahl, CSR

  23. Motion to Affirm Future Venues(3) • Motion to affirm the approval of the following Venue locations: • 2015 July – Waikoloa, Kona, HI • Moved: Jon Rosdahl 2nd: Bruce Kraemer Jon Rosdahl, CSR

  24. 4.07 - Solicitation for Sponsorship • Meetings in nonNA/nonUS are currently most costly than meetings that are in NA/US. • We have done some research into finding locations in various locations around the world in an effort to follow the requirements, but in order to comply with the rules, we will need to do one of two things…. • 1. Increase the Meeting fees for all meetings • 2. Find Sponsors to reduce the cost for the nonNA/nonUS meetings. Jon Rosdahl, CSR

  25. Meeting Space Cost comparisons • Here are some points of reference on various venue costs EU and Asia for which we are not likely to get any sponsorship.  • With no sponsorship and an attendance of 300, • Registration fees would be roughly: • $400 higher for Berlin (~$1000 total) • $500 higher for Prague (~$1100 total) • $300 higher for Seoul (~$900 total) • $200 higher for Jeju (~$800 total) Jon Rosdahl, CSR

  26. How can you help? Jon Rosdahl, CSR

  27. Plenary Session Sponsor Solicitation letter • See document: • ec-12-0046-00-00EC-Plenary Sponsor Invitation Letter Jon Rosdahl, CSR

  28. References • 802 Plenary Future Venue Contract Status: • https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-00-00EC-802-plenary-future-venue-contract-status.xlsx • November 2011 EC Workshop Action Items: • https://mentor.ieee.org/802-ec/dcn/12/ec-12-0003-06-00EC-november-2011-ec-workshop-action-items.xlsx Jon Rosdahl, CSR

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