New Parent’s Meeting

1. New Parent’s Meeting April 20, 2004 M. Glor Scoutmaster R. Turner Chair L. Ellis Communications

2. Agenda • Troop 1257 Program Briefing • Handout: Scoutmaster Policy Handbook • Troop 1257 Committee Briefing

3. Boy Scout Aims • Fun • Growth in moral strength, character and leadership • Participating citizenship • Development of physical, mental, and • Emotional and spiritual fitness Baden Powell (founder of Boy Scout movement) “Scouting is a game with a purpose”

4. Scout Leadership • What is a Boy Run Troop? • What are the advantages of a Boy Run Troop? • How are we progressing towards this goal? • What role do adults have in a Boy Run Troop?

5. What is a Boy Run Troop? • Boys plan, implement, lead the troop activities • Troop Meetings, Troop Outings, PLC, Service Project, COH, etc. • Patrol • 6-10 Scouts • Elect PL • New Scout • Regular Scout • Venture Scout • Patrol method • Senior Scout leadership may include handling scout disciplinary actions and crowd control

6. What are the advantages of a Boy Run Troop? • Boys learn leadership skills, management skills, planning skills, delegation, budgeting, following skills, public speaking, teamwork • Scout “buy-in” to Troop program • Scout led is more fun • Disadvantage: Noisy!

7. How are we progressing towards this goal? • SPL and ASPL now plan agenda for Troop Meetings, and PLC • SPL runs the Troop Meetings, and PLC • SPL, ASPL, Troop Guide, PL work the patrol method on all troop outings. • PLC planned the 2003 – 2004 Monthly Outing Program • PLC planned the 2003 – 2004 Weekly Troop Meeting Program • PLC has assigned a clean-up patrol for each Troop Meeting • PLC has assigned a patrol for opening and closing of Troop Meetings • PLC has resolved the Troop policy for caffeinated drinks on campout and Usage of Walkman devices on campouts. • Scouts plan the majority of our service projects • Scouts plan and run the COH • Scouts plan menu and duty roster for all monthly outings • Scouts develop grocery list and purchase food for their patrols • Scouts do all cooking and cleaning on campouts

8. Youth leaders • Senior patrol leader • Assistant senior patrol leader • Troop historian • Librarian • Instructor • Chaplain aide • Junior assistant Scoutmaster • Patrol leader • Assistant patrol leader • Venture patrol leader • Troop guide

9. The Patrol Leaders’ Council • Run by SPL • Meet once per month • Senior Patrol Leader • Assistant Senior Patrol Leader • Patrol Leaders • Troop guide • Venture Patrol Leader • Plans and conducts the troop’s activities • Submits yearly plan to troop committee for approval

10. What role do adults have in a Boy Run Troop? • Adults are a resource for the troop leadership: • MB Program, trip planning, discipline and behavior issues, advice, mentoring, encouragement • Adults ensure physical, spiritual and emotional safety for each scout • Adults coordinate Monthly Outings • Adults organize and implement fund raising for the troop • Adults keep financial record • Adults keep advancement records • Adults go on campout and have fun with the scouts • Adults organize Uniform Share/Swap programs • My favorite line as a Scout master, “Go ask your Patrol Leader”

11. Scoutmaster • The Scoutmaster is the adult leader responsible for the image and program of the troop. • The Scoutmaster and assistant Scoutmasters work directly with the Scouts. • The importance of the Scoutmaster’s position is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop. • The Scoutmaster can be male or female, but must be at least 21 years old. • The Scoutmaster is appointed by the head of the chartered organization.

12. Scoutmaster Duties • General • Train and guide youth leaders • Work with other responsible adults to bring Scouting to boys. • Use the methods of Scouting to achieve the aims of Scouting • Ensure mental, physical, emotional and spiritual safety for each scout • Meetings: • Meet regularly with the patrol leaders’ council for training and coordination in planning troop activities • Attend all troop meetings or, when necessary, arrange a qualified adult substitute • Attend troop committee meetings. • Conduct periodic parents’ sessions to share the program and encourage parent participation and cooperation.

13. Adult Leaders • ASSISTANT SCOUTMASTERS help the Scoutmaster, with assistance from the troop committee, operate the troop. • Each assistant Scoutmaster has specific assignments and reports to the Scoutmaster. • Assistants also help provide the required two-deep leadership standards set by the Boy Scouts of America. • An assistant Scoutmaster may be 18 years old, but at least one in each troop should be some-one age 21 or older who can serve in the Scoutmaster’s absence. • Organization: • Scoutmaster: Michael Glor • New-Scout patrol (Mike Saunders, Bob Kiel) • 2nd Year Scouts (Chuck Smith, Ray Miller) • 3rd Year Scouts (Lisa Ellis, Bill Branner) • Venture patrol ( Harold Hughlett, Paul Petersen)

14. 4 Adult Volunteers needed per week to assist with the weekly program. Commit to helping 3 meetings per month No preparation or training required Sign up tonight: Adult Program Volunteers Needed

15. Equipment List • Uniform • Shirt • Pants • Neckerchief • Belt • Socks • Class B T-Shirt • Camping Events • Scout Handbook • Sleeping Bag (20deg. Recommended) • Sleeping pad • Mess Kit, Knife, Fork, Spoon • Duffle Bag • Back Pack (Optional) • Rain Gear • Flashlight • Sturdy Hiking Boots • Troop Meetings • Scout Handbook

16. 2003-2004 Program * Indicates tentative date subject to availability * * Indicates an alternative date that may be used (if possible) to resolve Epiphany Church and Epiphany Youth activity conflicts

17. Claude Moore/Sport Rock Flyer • Sport Rock Climbing Adventure • LOCATION : Claude Moore Park and Sport Rock Climbing Center in Sterling, VA • DATE : April 30 to May 2, 2004 • TIME TO LEAVE : April 30th assembling @ 4:30 pm from Church of the Epiphany lot @ 5:00Pm • TIME TO RETURN : May 2nd about 12:00 pm • LEADER/CONTACT PERSON : • Assistant Scout Master Chuck Smith / Eric Reffett • PROGRAM : Travel to Claude Moore Friday night and set up camp • Saturday morning get up prepare breakfast and AM skills activities. Travel to Sport Rock for Climbing. Return to Camp for Dinner and evening games. • Get up Sunday AM Prepare breakfast, break down camp and return to Church of the Epiphany @ 12:00 PM • SIGN UP: This is limited in size to ~25. To be considered “Signed up” you must have full payment, a signed Troop 1257 permission slip and a Signed SportRock Permission Slip. • COST : $45/Scout & $40/ Owl. This includes Saturday breakfast, Lunch and Dinner, and Sunday Breakfast along with admission to the Sport Rock. Scouts will need bring money to stop for dinner on Friday night • WHAT TO BRING : Sleeping bag, warm clothes, rain gear, mess kit, toiletries, , flashlights … and appropriate climbing gear for Saturday – shorts and tennis shoes.

18. Claude Moore Climbing Campout • What to bring: • Personal Gear • Sleeping bag • Mess Kit (should include plate, bowl, cup, knife, folk and spoon) • Two pens or pencils • Change of clothing • Climbing cloths (loose fitting clothing and tennis shoes) • Two Flashlights and extra batteries • **** Must reserve your spot on the trip and be paid by 04/20/04

19. Summer Camp • Donna Lea Louis - Coordinator • Ottari: Chuck Smith Acting Scoutmaster • Date: August 1st through August 7th • Treasure Island: Bill Branner and Lisa Ellis Acting Scoutmasters • Date: July 4th through July 10th

20. Troop 1257 General Information • Troop meets weekly on Tuesday 7:00 PM – 8:30 PM • PLC meets monthly on the Tuesday after a camping event 7:00 PM – 8:00 PM • Scoutmaster Corp meets monthly on the Tuesday after a camping event 8:00 PM – 9:00 PM • Troop 1257 has a roster of 50 Scouts and 9 active scoutmasters

21. Peanut-Free Troop Events • In order to ensure the safety of our scouts Troop 1257 has adopted a peanut-free troop policy. • No peanut products or products made with peanut by-products, such as peanut oil, are allowed at troop events; including weekly meetings, monthly camping events and summer camp.

22. What can you do if you don’t know what is happening?? • Come 15 min. early to pick-up from the Troop Meetings and listen to the announcements • Check email regularly. • The current email list is available for you to check your address • Check the website regularly • www.troop1257.org • Bookmarks with the web address are available for every family Ask your scout!