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Overview

Overview. Cash disbursements Totals Signatures Page 1 Page 2 Signatures Page 2 7025 Routing Example 7025 Questions?. Issues 7025 Routing Reporting unit Type of report Type of unit Beginning balances Cash receipts Totals. Audit Issues. Correct Names and Unit Numbers

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Overview

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  1. Overview • Cash disbursements • Totals • Signatures Page 1 • Page 2 • Signatures Page 2 • 7025 Routing • Example 7025 • Questions? • Issues • 7025 Routing • Reporting unit • Type of report • Type of unit • Beginning balances • Cash receipts • Totals

  2. Audit Issues • Correct Names and Unit Numbers • Addition – all sections (double check) • Signatures – all sections need to be signed by appropriate officer – if there is not an officer in that position, please indicate--(by signing you are indicating responsibility) – incoming and outgoing must sign and outgoing should match the 2012 report – if not please explain • Page 2 – needs to be included – if there is no material to be reported by the unit state this on the form and sign • Time period – calendar year-as of 31 Dec- • What about entries after 31 Dec?

  3. Recent Audit Issues • Electronic copies • will be accepted but the form needs to be signed then scanned for acceptance • When signing • please add the date you sign • Please print name below signature line • This will help verify signer • We cannot always read your signature

  4. Click Member Information Link

  5. Click Forms Link

  6. Click Routing 2 Link

  7. Scroll down to the 7025 section

  8. Click on the 7025 Link Routing Info

  9. Reporting Unit • Name: as recorded in AUXDATA (eg. NP Dodge Park) • Number: as reported in AUXDATA (eg. 085-33-03)

  10. Reporting Unit – Use AuxDirectory

  11. Reporting Unit – Click Eighth Western Rivers link

  12. Reporting Unit – Locate your unit and click the number

  13. Reporting Unit – Record info on 7025 as shown for unit

  14. Type of Report - check REGULAR box • Type of Unit – check either DIV or FLOTILLA • Beginning Balance 1/1/2013

  15. Beginning Balance 1/1/2013 • Lines 1a-1d and line 2 MUST equal lines 8a-8d and 9 on 2012 7025 • Cash Receipts • Line 4 is the total of lines 3a-3f As reported on 2012 7025 Line 4 = total of lines 3a-3f

  16. Total Cash Items & Receipts • Line 5 is the total of lines 2 and 4 Line 5 = total of lines 2 and 4

  17. Cash Disbursements • Line 7 is the total of lines 6a-6i • Ending Balance 12/31/2013 Line 7 = total of lines 6a-6i

  18. Ending Balance 12/31/2013 • Line 9 equals line 5 minus line 7 AND • Line 9 equals lines 8a-8d Line 9 equal line 5 minus line 7 AND Line 9 = total of lines 8a-8d

  19. SIGNATURES • Preparing / Approving Officer • Officer holder during 2013 • Relieving Officer • Officer taking office for 2014

  20. Signatures • Print on line/Sign above and date • Circle FC or DCP and strike out others • Blue or black ink • ALL but Audit Comm signature REQUIRED • FN Preparer = 2013 FN officer • FC/DCP Approval = 2013 FC/DCDR • FN Relieving Officer = 2014 FN officer • FC/DCP Relieving Officer = 2014 FC/DCDR

  21. Page 2 COMPLETED AND SIGNED whether unit has equipment or NOT Page 2 section A – Purchased Property If unit does not have any purchased property indicate NONE on line 1 Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown Use additional sheets if needed (spread sheet, word document, etc.)

  22. Page 2 section B – Donated or Contributed Property • If unit does not have any donated property indicate NONE on line 1 • Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown • Use additional sheets if needed (spread sheet, word document, etc.)

  23. Page 2 section C – Property on Loan from Government Include PPE NOT listed on a 538! If unit does not have any property on loan to you indicate NONE on line 1 Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown Use additional sheets if needed (spread sheet, word document, etc.)

  24. Signatures • Print on line/Sign above and date • Circle FC or DCP and strike out others • Blue or black ink • ALL but Audit Comm signature REQUIRED • FC/DCP = 2013 FC/DCDR • MA = 2013 Materials officer • FC/DCP Relieving Officer = 2014 FC/DCDR • MA Relieving Officer = 2014 Materials officer

  25. Where do the forms need to be sent to? • FC’s to applicable DCDR • Do not send the reports to DIRAUX – it will only delay the process as they will send it back.

  26. When do the forms need to be submitted • FC’s to DCDR’s by January 31st • Early submission is acceptable and encouraged • DCDR to submit to EXCOM Audit Chairperson no later than 20 February • It is important that these forms be completed and filed by these dates!

  27. AUDIT Example 7025

  28. AUDIT Questions???? freiss@uscgaux3303.info

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