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Pegasus Software. Payroll End Of Year 2014. Pegasus Software. Payroll End Of Year 2014. Samantha Garrett Product Specialist. Agenda. Changes for completion of the 2013/2014 EOY . End of Year Procedures. Changes for the Tax Year 2014/2015 . Legislation Changes
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Pegasus Software Payroll End Of Year 2014
Pegasus Software Payroll End Of Year 2014 Samantha Garrett Product Specialist
Agenda Changes for completion of the 2013/2014 EOY • End of Year Procedures Changes for the Tax Year 2014/2015 • Legislation Changes • Starting the 2014/2015 Tax Year What is auto enrolment? Coffee Break
Agenda Operating auto enrolment within Opera 3 • Activating & running auto enrolment at your Staging Date • NEST Integration • Communicating with your workers – Using XRL • Storing Documents – Using Document Management Pegasus Web Xchange • What is Pegasus Web Xchange • Overview of Payroll Self Service
Payroll End of Year 2014 Version numbers for the 2014/2015 releases • Opera II – Version 7.30 • Opera 3 – Version 2.10 • Capital Gold – Version 3.97 • Pegasus Online Filing Manager – 3.40 When should you apply this upgrade? Documentation • Payinfo.pdf • Legislative Changes • Product Changes • Checklist
Changes prior to 2013/14 EOY Options for printing P60’s • Currently
Changes prior to 2013/14 EOY Options for printing P60’s • Post upgrade
Changes prior to 2013/14 EOY HMRC Stationery Order Line • Ordering P60’s
Changes prior to 2013/14 EOY HMRC Stationery Order Line • Ordering P60’s
Changes prior to 2013/14 EOY Internet Service for PAYE – P14’s • Now part of the Full Payment Submission • Removed from the Opera & OFM menu structures Prepare Internet P35 • Now part of the final Employers Payment Summary • Removed from the Opera & OFM menu structures P45 & P46 • Now part of the Full Payment Submission • Removed from the Opera & OFM menu structures
Changes prior to 2013/14 EOY Changes to Real Time Information • Name Validation • Leave Date Validation • Leavers with Zero Pay • Period of Inactivity Start Date Changes to Direct Earnings Attachment Orders • Pilot DEA Orders were introduced in April 2013 • These are now fully introduced & available
Changes prior to 2013/14 EOY Changes to Auto Enrolment • Technical changes to Pay Reference Period • Registration with the Pensions Regulator • Auto Enrolment Joining Window
End of Year Procedures Backup Opera II / Opera 3 Upgrade to Opera II – v7.30 / Opera 3 – v2.10 Run UDS Upgrade Online Filing Manager – v3.40 Complete your normal Payroll processing EXCLUDING the final Update • Calculation • Payroll Summary Reports / To-Date Summary Reports • P32 Processing ensuring funding & payments are correct
End of Year Procedures EOY / Special Reports • P60 End of Year Returns • Print P35 Substitute • Pay / Ded List
End of Year Procedures Is the Payroll linked to the Nominal Ledger? • Run the N/L Analysis command Is the Payroll linked to the Cashbook? • Run the Cashbook Transfer command Are the employees paid by BACS? • Run the Payment Reports / Produce & List BACS command
End of Year Procedures RTI Submissions – Full Payment Submission • Create & send the final FPS for 2013/2014 • Check Service Availability
End of Year Procedures RTI Submissions – Service Availability • www.customs.hmrc.gov.uk/maint/
End of Year Procedures RTI Submissions – Service Availability • www.customs.hmrc.gov.uk/maint/
End of Year Procedures RTI Submissions – Full Payment Submission • Create & send the final FPS for 2013/2014 • Check Service Availability RTI Submissions – Employer Payment Summary • Create & send the final EPS for 2013/2014 Payroll Update • Run the Update routine for the final Pay Period End of Year Cleardown
End of Year Procedures Final Checks • Utilities / Set Options – Current Tax Year • Utilities / Calendar – Current Tax Year • Utilities / PAYE/NI/Stat.Payments • Utilities / Set Options – Small Employers Relief • Processing – Employee Tax Codes Earlier Year Update
Changes for Tax Year 2014/2015 Income Tax Bandwidths
Changes for Tax Year 2014/2015 Income Tax Personal Allowances
Changes for Tax Year 2014/2015 Changes in Tax Codes
Changes for Tax Year 2014/2015 National Insurance Bandwidths – Weekly
Changes for Tax Year 2014/2015 National Insurance Bandwidths – Monthly
Changes for Tax Year 2014/2015 National Insurance Contributions – Employee (Primary)
Changes for Tax Year 2014/2015 National Insurance Contributions – Employee D NI Code
Changes for Tax Year 2014/2015 National Insurance Contributions – Employer (Secondary)
Changes for Tax Year 2014/2015 National Insurance Contributions – Employer D NI Code
Changes for Tax Year 2014/2015 National Insurance Contributions – Employee (Primary)
Changes for Tax Year 2014/2015 National Insurance Contributions – Employer (Secondary)
Changes for Tax Year 2014/2015 Statutory Payment Rates (SSP/SMP/SAP/OSPP/ASPP)
Changes for Tax Year 2014/2015 Student Loan Threshold
Changes for Tax Year 2014/2015 Pensions Auto Enrolment
Changes for Tax Year 2014/2015 New Attachment Order – Direct Earnings Attachment (DEA) • Pilot project started in April 2013 • These new DEA orders do not replace any existing orders • These DEA orders do not need to be agreed in civil court • DWP sends notice to Employer with Payment Schedule • Deductions are normally based on a table of rates • Deductions can also be based on a fixed amount
Changes for Tax Year 2014/2015 New Attachment Order – Direct Earnings Attachment (DEA)
Changes for Tax Year 2014/2015 New Attachment Order – Direct Earnings Attachment (DEA)
Changes for Tax Year 2014/2015 Bank Account Details
Changes for Tax Year 2014/2015 Employment Allowance (Employers NI)
Changes for Tax Year 2014/2015 Employment Allowance (Employers NI)
Changes for Tax Year 2014/2015 Employment Allowance (Employers NI)
Changes for Tax Year 2014/2015 SSP Recovery Percentage Threshold Scheme Abolished
Changes for Tax Year 2014/2015 Normal Hours Worked
Changes for Tax Year 2014/2015 Late PAYE Reporting Reason / on FPS
Changes for Tax Year 2014/2015 Late PAYE Reporting Reason / on Employees Details & Bank
Changes for Tax Year 2014/2015 Technical Changes to Auto Enrolment Legislation • Align Pay Reference Period (PRP) with the Tax Period
Changes for Tax Year 2014/2015 Technical Changes to Auto Enrolment Legislation
Changes for Tax Year 2014/2015 Technical Changes to Auto Enrolment Legislation • Align PRP with the Tax Period • Registration with the Pensions Regulator • Joining Window
Changes for Tax Year 2014/2015 SCON Numbers for COSR Pension Schemes • Scheme Contracted-Out Numbers will be Mandatory • These are included in the FPS • HMRC will notify Employers where the SCON is missing • The Calculation Audit Report details missing SCON FT Tax Codes Abolished
Setting up for 2014/15 Tax Year Take a Backup Update PAYE / NI / Stat. Payments Table • From UDS • From Copy Statutory Rates • Check this data is correct Final Checks • Small Employers Relief • Check Employee Details