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Organization and Communication

Organization and Communication. Class 17 Tuesday 10/25/11. Organizational Culture. Corporate culture Shared values Beliefs Traditions Philosophies Rules Role models for behavior. How is Corporate Culture Expressed?.  Formally  Informally. Formally Mission statement

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Organization and Communication

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  1. Organization and Communication Class 17 Tuesday 10/25/11

  2. Organizational Culture • Corporate culture • Shared values • Beliefs • Traditions • Philosophies • Rules • Role models for behavior

  3. How is Corporate Culture Expressed? Formally Informally

  4. Formally Mission statement Codes of ethics Memos, manuals Ceremonies Informally Dress codes (or the lack thereof) Work habits Extracurricular activities Water cooler How is Corporate Culture Expressed?

  5. Developing Organizational Structure • Structure is the arrangement or relationship of positions within an organization, and developed by: • Assigning work tasks and activities to specific individuals or work groups • Coordinating the diverse activities required to reach the firm’s objectives • Organizational structure is depicted through organizational charts

  6. What’s Assigned & Distributed? • Authority • Responsibility • Accountability

  7. Assigning Tasks • Specialization • The division of labor into small, specialized tasks and the assignment of single tasks to employees • Departmentalization • Departmentalization is the grouping of jobs into working units usually called departments, units, groups, or divisions • Functional departmentalization • Product departmentalization • Geographical departmentalization • Customer departmentalization

  8. Span of Management • The number of subordinates who report to a particular manager • A wide span of management exists when a manager directly supervises a very large number of employees. • A narrow span of management exists when a manager directly supervises only a few subordinates

  9. Organizational Layers • Organizational layers are the levels of management in an organization • Flat organizations have few layers and have wide spans of management • Tall organizations have many layers and have narrow spans of management

  10. Span of Management: Wide Spanand Narrow Span

  11. Forms of Organizational Structure • Line • Line-and-staff • Multidivisional • Matrix

  12. An Example of Multidivisional Structure: The Walt Disney Company CEO Walt DisneyAttractions Walt DisneyStudios ConsumerProducts MotionPictures TV Animation DisneyChannel WaltDisneyWorld Euro-Disney MagicKingdomCA TokyoDisneyland DisneyMusic SoftwareandEducation CatalogMarketing DisneyStores Licensing Publishing MagicKingdomFL EpcotCenter Disney-MGMStudios Source: The Walt Disney Company Annual Report

  13. The Role of Groups and Teams in Organizations • A group • Two or more individuals who communicate with one another, share a common identity, and have a common goal • A team • A small group whose members have complementary skills; a common purpose, goals, and approach; and who hold themselves mutually accountable

  14. Characteristics of Teams • Teams are accountable for achieving specific common goals • Teams function interdependently • Teams are stable • Teams have authority

  15. What Makes Teams Effective? • Reliance on one another • Trust among team members • Team members work better together than separately • Team members become boosters • Members derive satisfaction from being on the team • Leadership rotates – teams function effectively when leadership responsibility is shared over time

  16. Why Teams Fail – Obstacles to Success • Unwillingness to cooperate – members don’t commit to a common goal or set of activities • Lack of Managerial Support • Failure of managers to delegate authority • Failure of teams to cooperate – a company really is a team-based organization and requires cooperation among teams to achieve stated goals

  17. Flow of Formal Communication in an Organization • Communication flow • Upward • Downward • Horizontal • Diagonal

  18. The Flow of Communication in an Organizational Hierarchy

  19. Informal Communication • The informal organization • Friendships and other nonwork social relationships • The most significant informal communication occurs through the grapevine • May relate to the job or organization • May be gossip and rumors unrelated to either

  20. Protocol for Handling Issues • Peer with a Peer • Subordinate with a Supervisor • Supervisor with a Subordinate

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