Communication and Organization – The Keys to Success!

1. Communication and Organization– The Keys to Success! Sherri Funk, BBA, MSHRM, MAEd, MTE, AFC

2. 2012 AWAG Annual Conference – Communication and Organization Objectives: • Review ideas and suggestions for organizing and communicating within and outside the Private Organization. • Review ways to be better prepared: • 1. for any position you may hold • 2. any organization that you may work in Sherri Funk sherrifunk@aol.com

3. 2012 AWAG Annual Conference – Communication and Organization In the beginning… • Set the calendar • Note all board meetings and function dates • Note the function themes Sherri Funk sherrifunk@aol.com

4. 2012 AWAG Annual Conference – Communication and Organization Review the paperwork… • In any position you fill, before you meet with anyone: • AAR’s • SOP’s Sherri Funk sherrifunk@aol.com

5. 2012 AWAG Annual Conference – Communication and Organization Follow the leader… • If you are leading the organization: • Know what each position is suppose to do, according to your Constitution and Bylaws. • REMEMBER - Communication with all your board members is vital to the success of your organization! Sherri Funk sherrifunk@aol.com

6. 2012 AWAG Annual Conference – Communication and Organization Meeting the group… • Steps for the year in group settings: • Develop relationships • Review the needs • Coordinate a plan • Action • Review • Adjust Sherri Funk sherrifunk@aol.com

7. 2012 AWAG Annual Conference – Communication and Organization Give clear guidance… • Expectations for: • Board positions and duties • Sub-Committees and roles • Due dates for expected activities and planning needs Sherri Funk sherrifunk@aol.com

8. 2012 AWAG Annual Conference – Communication and Organization Organizing for success! • Review the present Organizational Chart: Sherri Funk sherrifunk@aol.com

9. 2012 AWAG Annual Conference – Communication and Organization The Belly Button…the President Ways and Means Welfare Scholarships Historian Newsletter Marketing and Publicity Sherri Funk sherrifunk@aol.com

10. 2012 AWAG Annual Conference – Communication and Organization POC Flow Chart • Make one that is simple and logical to tie Executive Board positions to General Board positions Sherri Funk sherrifunk@aol.com

11. 2012 AWAG Annual Conference – Communication and Organization Communication to consider… • Monthly, written report requirements? • Review them all Sherri Funk sherrifunk@aol.com

12. 2012 AWAG Annual Conference – Communication and Organization Communication to consider… Check your organization’s handouts or documents for validity. Sherri Funk sherrifunk@aol.com

13. 2012 AWAG Annual Conference – Communication and Organization One Communication Point… Have one, central, communication point. Sherri Funk sherrifunk@aol.com

14. 2012 AWAG Annual Conference – Communication and Organization Communicating to the outside..And from the outside into the organization… • With your marketing and publicity person: • Review the job and expectations • Set clear directions • Have addresses assigned to the positions, not the person. Sherri Funk sherrifunk@aol.com

15. 2012 AWAG Annual Conference – Communication and Organization Communicating… • With the marketing/publicity, newsletter, and reservations/programs people: • Review the overall goals of the organization • Set clear guidelines on who does what in the communications flow of information • Decide which position is lead on themes and design for communications • Clearly advise the other positions to follow the leader. Sherri Funk sherrifunk@aol.com

16. 2012 AWAG Annual Conference – Communication and Organization Recap • We reviewed ideas and suggestions for how to communicate better within and outside the PO. • You have a better understanding of how to organize and communicate to your board. • This information can help you in any position that you volunteer to do. • Questions? Sherri Funk sherrifunk@aol.com

17. Communication and Organization– The Keys to Success! Sherri Funk, BBA, MSHRM, MAEd, MTE, AFC