DBE Program Updates New & Improved ASP 3 Small Business Network

1. DBE Program UpdatesNew & Improved ASP 3Small Business Network Michele Carter, DBE Program Chief Office of Business Opportunity & Equity Compliance Division of transportation System Development

2. OLD ASP-3 NEW ASP-3 • 2 pages • General • Aggressively solicit • Develop DBE • DBE’s to be identified 10 working days after the notification of contract award • Ambiguity • DBE goal on the contract may be reduced by 50% for DBE work in non-traditional construction categories • Counting DBE credit for Suppliers versus Manufacturers at 60% of the expenditure • 14 pages, 18 sections, 5 appendixes • General Requirements (same) • Integrates • TRANS-AC Committee’s Good Faith Effort Guidance • Definitions, Regulations, Examples • Clarifies • Explains WisDOT Expectations • Describes Processes • Shares WisDOT-Endorsed Resources ASP-3 DBE Utilization

3. New & Improved ASP 3 TRANS-AC Stakeholder Committee GFE Guidance • Outlines reciprocal responsibilities of Primes & DBEs • Solicitation Letter- • DBE Interest query requires responsiveness • Prime’s preference for format and content of quotes • Discuss DBE capabilities in the context of credited work areas • Tied quotes evaluation • Comparison of common bid items • Review quotes to compare competitive advantage • Appeal Process • Written rebuttal based on ITD • Option for in-person discussion with OBOEC Director

4. New & Improved ASP 3Explains Expectations • Noteworthy Sections • Definitions • DBE Percentage at Bid Submission • Criteria for Good Faith Effort • Bidder’s Appeal Process • Contract Modifications • References • Trucking Policy • DBE Replacement policy • WisDOT Forms: DT1506, DT 1202 Assisting DBE firms • Explain measures for successful partnering • Understanding what’s applicable to their work with you • Highway Plans • Contract Specifications & Requirements • Reporting Requirements

5. New & Improved ASP 3Describes Processes

6. DBE Program Regulation • UCP Directory • CRCS • Email • Solicitation letter template • SBN Appendices • Sample Contractor Solicitation Letter • Best Practices of Primes & DBE Subcontractor Good Faith Effort • Types of Efforts considered for in determining Good Faith • Good Faith Effort Evaluation Guidance • Small Business Network [SBN] Overview Preferred Tools New & Improved ASP 3WisDOT-Endorsed Resources

7. SBN Implementation Timeline 2009 2010 2011 2012 2013 WisDOT Started investigating Bidx SBN option • DBESS Office pilot tested SBN • Info Tech/Bidx developers used WisDOT’s user feedback for field tests generating SBN feature and function enhancements • TRANS-AC {Prime & DBE Contractor ‘Test Users’} endorse SBN’s utility WisDOT sought & awarded federal funding for SBN accounts No cost to DBE owners Continued No Cost SBN Orientation/Education

8. WisDOT DBESS SBN Overview

9. WisDOT DBESS SBN Overview • Trans-AC formed its SBN Sub-committee • Monitors and promotes SBN usage • Initiates SBN training • Provides periodic user feedback to InfoTech • Recommended SBN utilization be mandatory • Agreed that SBN be included in ASP-3 to codify and endorse its use • Endorses SBN as the preferred tool for • Conveying items of work that may be subcontracted • Initial solicitation for DBE sub-quotes • Exchange of solicitation letters • Project information sharing

10. WisDOT DBESS SBN Overview • WisDOT DBE Office coordinated SBN trainings for both prime and DBE users • Training includes: • WisDOT Conference/Workshop overview sessions; • Hands-on, group training at computer labs statewide; • Webinars: users participate from their office computers • Next Webinar: Tuesday, February 19, 2012

11. Other News • Federal DBE Regulations are being updated more frequently • Driven by ARRA-related audits and GAO recommendations • NPRM Comment period concluded December 24th • Final rulings take 3 – 6 months to be published • TRANS-AC is initiating a Labor Compliance Subcommittee to tackle “practical guide” for Prevailing wage enforcement