About Team Defence Information

1. About Team Defence Information September 2018 v01 • The Joint Information Group (JIG) works collaboratively on strategic and urgent information challenges to make defence significantly better.  This is important because Information enables the MOD’s £15bn annual spend” – Roger Hood, member DXC.technology • “The JIG enables collaborative innovation to deliver significant material efficiencies in the Defence budget to meet a common [i.e. MOD and Industry] need“ – Ministry of Defence partner

2. Contents • Members, organisation structure, reporting & operating model • What we do; our values; staff members • Joint Information Group (JIG) • Industry Customers Engagement Forum (ICEF), Trading Forum etc. • Defence & Industry Support Chain Optimisation Group (DISCOG) • New ‘Green Box’ for MOD-Industry engagement • Defence Support Network Transformation - DSN(T) • Skills Collaboration, Learning & Development • Events, Conferences, Seminars, Innovation, Good Practice Awards

3. Current TD-Info Members

4. TD-info in 1 slide TD-Info members include: TD-Info Reports to Defence Suppliers Forum

5. TD-Info Concept of Operations DISCOG Co-chairs: Steve Glass, MOD Defence Equipment & Support (DE&S) Director Supply Chain Operating Centre (SEOC) Dr Jon Hall, Managing Director Technology Babcock International JIG Co-chairs:Martin Elliot, MOD ISS Director Service Design Graham Curtis, BAE Systems Director Information Management & Technology UK Platform & Support MOD CIO: Charles Forte Defence Suppliers Forum - the major conduit for MOD-industry relationships; chaired by Secretary of State for Defence Team Defence Information Chairman: Nigel Whitehead CBE, Chief Technology Officer BAE Systems

6. TD-Info summarised Trusted Forum for joint MOD/Industry Projects End-to-EndThrough-LifeSupply ChainSupport Network Reports to the Defence Suppliers Forum UniqueTeam Defence Perspective Industry is significant customer stakeholder with MOD ISS: c120,000 users on MOD infrastructure Pragmatic solutions - coherent & interoperable Force Multipler gains from sharing know-how for the common good ‘Hands-on’ organisation- projects/activities are MOD/Industry using volunteered resource Team Defence: achieving more through collaboration

7. TD-Info values in a nutshell Small to Medium Enterprises and Major Suppliers are members Promotes early requirements setting People, Process & Technology – all of them Agenda set byMOD & Industry – DISCOG & JIG Team Defence Body of Knowledge – grow & exploit Coherent & Pragmatic Solutions Vendor agnostic but need to know Art of the Possible Cultural change For mutual benefit - shared solutions for the common good International Standards &being interoperable Promotes Innovation & Agility Skills, Learning & Professional Development

8. Who’s who in TD-Info Task Force Tony Butler Information Security Phil Williams Managing Director Leyton Lark Through-life Support Sean Conway JIG Prog Manager Steve GreenInnovations, Support & GPSG Carl Billson ICEF & Comms Graham Smith DISCOG Prog Manager + secondees from both MOD & Industry Steve Shepherd Defence Information Event Sue Russell Secretariat & Finance Maria McDonaldSimplified Technical English Luca LeoneConsultant & Learning & Devel Colin JonesTrading Forum Owen ThomasDeputy DISCOG Prog Manager Suzette Payne Office Admin

9. Trade Associations Draft description International Trade UKTI ADS UK Aerospace, Defence, Security and Space Sectors; Influence policy debates; support UK manufacture & supply chains; encourage tech & innovation; support business development; enhance sectors' profiles. techUK “Representing the tech industry in the UK”. Vision is for UK to be leader in development & use of digital technology for benefit of the UK economy & its citizens DfIT FCO Health c950 members BEIS Cabinet Office DWP 1000+ members Home Office Strategy HMT MOD DSF OGDs Farnborough Air Show Policy ASD DCMS DE&S ISS Implementation Aerospace, Security & Defence CESG BSi c120 members+ MOD Joint Information Group (JIG) Defence & Industry Support Chain Optimisation Group (DISCOG) TD-Info activities incl: Team Defence Information Funded by Industry & engaged with MOD on range of joint MOD/Industry implementation-oriented projects; focus on information boundary between MOD and its Supply/Support chain to ensure an effectively working ‘ICT fabric’ across Team Defence Trading Forum Information Security Forum Industry Customers Engagement Forum (ICEF) with MOD ISS Learning & Skills Development

10. JIG Value Proposition Charged by the Defence Suppliers Forum (DSF) Executive and administered by Team Defence Information A community-driven collaborative and influencing body to enhance the delivery of information warfare capability and its exploitation The JIG provides an open working environment that adds value by: • Providing MOD-Industry accessibility to test and challenge Defence decision-makers and policy-makers up to Ministerial level • Reducing capability cost and risk through collaborative undertakings to mutual benefit • Critical analysis of whole force emergent information needs • Providing a platform to showcase the information-sharing and collaborative capabilities of Team Defence members • Improving cost and consequence awareness of Defence actions/policies to maximise Team Defence performance • Providing a corporate memory service for Team Defence collaborations Currently Under review Helping Defence to get the job done

11. JIG Strategic Emphasis & Priorities Current JIG Mission Statement: • “Charged by the Defence Suppliers Forum (DSF) Executive & administered by Team Defence Information” • The JIG operates to improve Team Defence (TD) compliance, security, effectiveness, agility and efficiency by addressing common information-based problems that adversely impact the performance of the UK’s Team Defence Enterprise” • Inputs at review workshop (Nov 2017) include: • “The JIG works collaboratively on strategic and urgent information challenges to make defence significantly better.  This is important because Information enables the MOD’s £15Bn annual spend” – Roger Hood, DXC.technology • “The JIG enables collaborative innovation to deliver significant material efficiencies in the Defence budget to meet a common [MoD and Industry] need“ – Dave Hawken, MOD

12. JIG Secure Information Sharing Activities

13. ISS Big Picture - Industry as Customer? Industry are Customers of MOD ISS but do not appear in this ISS ‘Big Picture’ However, the… Industry Customers Engagement Forum is helping enable Industry to be stakeholders within MOD ISS Industry identified only as suppliers

14. Industry Customer Engagement Forum • ICEF is Business-as-Usual activity: regular meetings (6-weekly) between MOD ISS Customer Services (Indirect Customers) & Industry; reports to the JIG • Benefits include: improved requirements, better solutions, reduced business continuity risk, higher productivity, lower costs & increased end-user satisfaction • Outcomes to date: highlighted Industry stakeholder issues re DefNET (replaces Defence Intranet) & MODNET (MOD’s Office 365); close liaison on move to Boundary Protection Service (BPS); Industry Contacts register, ISS User Guides (FAQs) for Industry; Improving Single Point of Contact (SPOC) service • Industry as ISS customer is significant stakeholder (110,000 users on MOD infrastructure; need more recognition at early stages of requirements setting

15. ICEF ‘Top 3’ Issues raised with MOD ISS • ‘DefNET Issue’: MOD is terminating Defence Intranet, the mechanism whereby MOD has given Industry access to data it uses in delivering contracts. This data migrated to DefNET, a SharePoint site on the MOD's Office 365 site (MODNET) currently not accessible to Industry; adverse consequences for Team Defence • ITAR / NNPPI etc. Compliance in relation to MODNET: Industry seeks MOD statement to identify which categories of controlled information the MODNET environment is authorised to process, store and transmit. Action for Industry to review MOD advice with the International Relations Group (IRG) • Boundary Protection Service (BPS) : regular liaison for preparation to transition to BPS, apply lessons learned (e.g. from move to Global Connectivity) to minimise disruption for Team Defence

16. Industry Input to MODNET ‘Sprint’ Study • MOD-sponsored 8-week 'sprint’ (external) study into the exploitation of MODNET and Office 365 capabilities • TD-info coordinated Industry input – including diverse representatives - via a workshop session • Industry able to highlight ‘Team Defence’ perspective whereby changes that cause adverse effects for Industry also mean adverse consequences for MOD • It’s all about ‘Team Defence’

17. New Green Box for Team Defence • The Defence Suppliers Forum (conduit for MOD-Industry relations at government level) took decision to support New Green Box (April 2018) • NGB construct: Industry engages as stakeholder in MOD processes that review and assess impact of proposed information system changes on MOD’s output-based contracts, and assists MOD to shape new requirements of significance TD-Info will coordinate activities with an Industry-funded full-time post plus further MOD/Industry secondees as participants

18. The Defence Support Network includes all of the MOD and industry nodes - and all of the connectors in between - that deliver equipment support and logistics support, as well as all of the associated information. It encompasses the activity that maintains military capability at the pre-planned availability, readiness and sustainability profiles through its whole life, and end-to-end.

19. DSNT: TD-Info assisting MOD on informal market engagement and Industry briefing updates • Foundation activities: • Implementation of a Defence Support Operating Model (DSOM) – develop endorsed DSOM by Sept ‘18 • Introduction of improved DSN-wide business process and associated IS • Oversight of the DSN(T) portfolio and management of the DSN(T) programme MOD consults Industry on DSOM (workshops & events, starting June ‘18) re: key issues to be addressed, potential benefits of proposals & validity of implementation planning Industry role integral to ‘Big Picture’

20. Defence Support Operating Model - DSOM MOD will Source: DSN(T) Programme Delivery phase activity update – 26 April 2018 https://secure.teamdefence.info/filerequest.php?id=1006108

21. Why DSNT? MOD briefing to Industry… • Defence spend on support remains significant (£12.8bn in FY 2016/17) but MOD has incomplete, and regularly ignored, rules for how support works • Joint Force 25 sustainability challenge is step-change increase over supporting Future Force 2020 • Existing Log IS landscape compromised by numerous applications, overlapping functionality and mix of support arrangements - vulnerable to obsolescence in the short term and unsustainable beyond • Consistently unable to rely on data to inform decision-making • Struggle to optimise deployed support footprint due to: inability to exploit current technology & reliance on as-yet unquantifiable CSO capability • Defence is struggling to balance books - in Jan 2018 the NAO identified affordability gap in Defence Equipment Plan of £4.9bn - £20.8bn Source: DSN(T) Programme Delivery phase activity update – 26 April 2018 https://secure.teamdefence.info/filerequest.php?id=1006108

22. TD-Info’s DSNT role to date • DSNT Programme Management Organisation using TD-Info for informal market engagement with Industry • Co-ordinated Industry Project Initiation Documents (PIDs) + joint TD-Info/MOD Exec team review: criteria incl. DSNT strategy alignment, Lines of Development & Return-on-Investment (ROI) • Promoted DSNT Industry Enabler stream for ‘Innovation’ • Disseminated Data Pack for Industry on Defence Support Network (Information Services) – DSN(IS); part of Market Engagement phase • Ongoing support for MOD briefings to Industry (e.g. DSOM in June) & wider dissemination

23. Trading Forum & Commercial • Contracts Purchasing and Finance (CP&F): Trading Forum provides channel for MOD to consult with Industry • Focus on Release 3; scope is to: • incorporate demand management, contract authoring & contract amendments in CP&F • identify training requirements • provide E2E process support for customers & MOD commercial staff prior to - and beyond - Release 3 (2018 go-live) • Source: https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system/contracting-purchasing-and-finance-cpf-tool

24. De Facto Governance Structure under the DISCOG

25. Defence and Industry Support Chain Optimisation Group: DISCOG

26. DISCOG Activity Matrix

27. Engineering Support Transformation User Forum • E-STUF formed August 2018 • For sharing best practice in Engineering Support across As-Designed & As-Built to As-Used & As-Maintained • Engineering Support (Transformation) - ES (Tx) - Discovery Phase is Aug 2018 to Feb 2019 to develop… • ‘As-Is’ Engineering Support capability; Roadmap to realise the vision; Gap analysis; and, Implementation Programme Plan for DSN(T) endorsement

28. Innovation & TD-Info activities • The Support & Information Innovation Community of Interest (SII-COI) is TD-Info facilitated; joint MOD/Industry sessions; themes include: • Block Chain • Automation & Robotics • Internet of Things • Artificial intelligence • Augmented, Virtual & Mixed (AVM) Reality • Visit to Rolls-Royce IT Innovation Lab • Good Practice Study Group – innovation • TD-Info Annual Excellence Awards

29. TD-info Good Practice Study Group Early career professionals develop skills - e.g. research, networking, innovating, presentation etc - on projects relevant to them & employers 2018 Topics: Additive Manufacturing; Real time monitoring; Condition Based Maintenance; Cyber Implications of these Past Topics: AI, Internet of Things, Digital Twins, Data Analytics, Reliability, Continual Improvement, ITIL & ILS etc. Mentoring and advice from TD-Info members; presentations to experienced MOD/Industry ‘seniors’ in December Website has dedicated area for outputs https://youtu.be/mlQY50loblE https://youtu.be/H-PYvry6R6o

30. we help influence & promote on behalf of our members Standards TD-Info involved in S1000D Standard & in hosting this international event in 2019: TD-Info Industry members are involved in evolution of Def Stan 00-600 which is out for formal review & will launch Mar/Apr 2018 (more info) The Joint Information Standards Co-ordination Team (JISCOT) meet regularly “to co-ordinate for the UK, the MOD & Industry representation in the identification, development, deployment and maintenance of a coherent set of standards to meet the needs of UK Defence from this global activity within the scope of TD-Info activity (more info)

31. Simplified Technical English - STE Design rational and symbols • Essential for technical and user documentation • Uses latest international standards and dictionaries • Courses at TD-info or on premises; UK or worldwide • Helps ensure clear and safe instructions • Widely applicable - developed first for aerospace Course tutor Maria MacDonald is the UK national coordinator for Simplified Technical English (STE) & member of the international body the ASD STE Maintenance Group

32. Why STE training at TD-info? Design rational and symbols • TD-info supports international standards • ASD-STE100 is international authoring standard for technical publications for equipment • Standardised use of language offers significant Team Defence benefits especially for support • TD-info involved in Support Chain improvements • S1000D & military specifications recommend STE For next STE courses see Website

33. Defence Information 19: April 3rd & 4th Theme: Information-enabled Modernisation Day 1: Information, Cyber & Information Enablers Day 2: Support, Services & Support Information Senior Speakers from MOD & Industry Great Venue: STEAM, Swindon 350 Attendees from both MOD & Industry 2019 Excellence Awards & Good Practice Market Place Annual event organised by MOD, TD-Info & Cranfield University Many Exhibitor Stands & Sponsorship Opportunities Excellent for ccommunications debate, discussion & networking

34. Support Chain Seminar ‘18 – 18 Oct

35. TD-info 2018 Excellence Award • Annually celebrates achievements of organisations working within defence • Entries need to demonstrate actual/potential improvements to collaboration across defence • Finalists gain free exhibitor stand in TD-Info Good Practice Market Place at DI Event https://youtu.be/G9IbqDJ5JMI

36. TD-Info: multiplier benefits for Team Defence Good Practice Council Dinner RAF ClubMOD Guest Study Group

37. Cyber Essentials TD-Info has gained certification and promotes Cyber Essentials amongst members, in particular Small to Medium Enterprises (SMEs)

38. Become a member of Team Defence Information • Benefits include: • Shape the agenda & priorities, including on innovation and agility • Keep well-informed about defence developments - with MOD involved • Network & learn via meetings, briefings, workshops, conferences, dinners etc. • Exploit ‘multiplier’ & diversity; share experience/expertise for common good • Work alongside ‘Team Defence’ peers – broaden your defence perspective • Apply common standards, coherent capabilities & working practices to simplify business processes, improve efficiency & competitiveness and drive down costs • Develop knowledge and professional skills (SQEP) and share Good Practice • Access ever-growing knowledge base in member’s area of website • Marketing opportunity via company page & option to publish informative articles Email: secretariat@teamdefence.info Tel: +44 (0)1454 410 550

39. Diverse perspectives welcome Innovation often involves looking at the same information ‘differently’

40. UKCeB, trading as Team Defence Information • For information: • In mid-2017 we changed our branding to be: Team Defence Information, or TD-Info for short • For trading purposes, we are: ‘UKCeB,trading as Team Defence Information’