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PERSONAL SERVICE MATTERS

This comprehensive training course covers taking over an independent office, managing salary entries, maintaining personal files, and more. The course highlights the importance of handling cash books, receipt books, service books, and personal files effectively. Learn essential practices and procedures for financial and administrative responsibilities.

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PERSONAL SERVICE MATTERS

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  1. PERSONAL SERVICE MATTERS FOUNDATION TRAINING COURSE Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  2. AGENDA • Taking over Charge of an independent Office • Taking Entries in Service Book • Recording of Salary & other Personal Payments • Maintenance of Personal Files Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  3. Taking over Charge of an independent Office • Intimate relieved officer in Advance • Take Charge preferably Before Noon • Charge Can be Taken on Sundays & Holidays. • But see Cash Box and other Items are available for Insp. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  4. Taking over Charge CASH BOOK • Find out total Cash books . • Cashier should have closed cash-book first • Check totals of last days’ transactions • Count Cash-balance, Which includes 1.Cash & Bank statement 2. Cheque to be delivered 3. Revenue Stamps Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  5. Taking over Charge CASH BOOK • Check Permanent Advance and Imprest • Check P.A. Register with pending vouchers and balance of P.A. with reference to balance and column in Cashbook. • Record balance in your handwriting with denominations and sign at end. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  6. Taking over Charge CASH BOOKRecording cashbook verification endorsement‘I have personally verified cash balance and found correct at Rs999999/ in words Rupees xxxxxxxxxx only as follows’ Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  7. 1000 x 500 x 100 x Coins Cheque Rev stamps Bank Balance ------------- Total Taking over Charge CASH BOOK Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  8. TAKING CHARGECASHBOOK • CHECK RECEIPT BOOKS IN USE • CHECK RECEIPT BOOK STOCK A/C • CHECK RECEIPT BOOKS STOCK Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  9. TAKING CHARGEDead Stock (test check) • Check Dead Stock Register • Check Valuable Instruments • Check Items of Domestic Use • Check Weights etc. • Brass Seal of Office • Sign Dead Stock Register Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  10. TAKING OVER CHARGEStrong Room Items • Duplicate keys of Cash Box & Cash Chest • Valuables,Treasure Trove, Mudde Mal. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  11. SERVICE BOOK • CUSTODY OF ORIGINAL SERVICE BOOK ALWAYS WITH NEXT HIGHER AUTHORITY. • ALWAYS CARRY DUPLICATE SERVICE BOOK WITH YOU. • UPDATE YEARLY & AT THE TIME OF TRANSFER. • NEVER PART IT WITHOUT RECEIPT Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  12. SERVICE BOOK • IMPORTANT ENTRIES IN SERVICE BOOK. • INCREMENTS • PAY FIXATION • PAY VERIFICATION BY P.V.UNIT • LEAVE & LEAVE A/C • APPRECIATION LETTERS BY HOD AND ABOVE RANK Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  13. SERVICE BOOK • IMPORTANT ENTRIES IN SERVICE BOOK • AWARDS • PUNISHMENTS • GIS MEMBERSHIP • NOMINATIONS OF GPF, DCRG, GIS • OATH OF ALLEGIANCE • MEDICAL FITNESS Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  14. SERVICE BOOK • IMPORTANT ENTRIES IN SERVICE BOOK • LONG TERM LOANS • TRAININGS ATTENDED • LEAVE SALARY & PAYMENT CONTR. IN CASE SERVICE RENDERED ON DEPUTATION. • Home Town Declaration Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  15. Important Points • Get net banking facility with only “READ/VIEW” permission. • View statement and balance time to time • Never pass on DDO ‘password’ of BEAMS(BDS)/CMP/GRAS • Handover it to your successor in sealed envelope • Get A/c payee stamped cheque book or stamp it with crossed rubber stamp. • Ask your staff to download MSEB/Telephone bills from website to process bill payment in time. • Village Register • Gazetteers : https://gazetteers.maharashtra.gov.in/

  16. IMPORTANT Interactive PORTAL • mahakosh.gov.in • sevaarth.mahakosh.gov.in • beams.mahakosh.gov.in • gras.mahakosh.gov.in • koshwahini.mahakosh.gov.in 23 October 2019 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra 16

  17. PERSONAL FILES • ONE FILE DURING ONE POSTING • THEN SORT THE PAPERS AFTER TRANSFER IN SEPARATE FILES Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  18. PERSONAL FILES Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  19. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  20. TEST YOUR LEARNING • 1.You will maintain your own service book • YES/NO • 2.You will take charge of CASH without Cash Box. YES/NO • 3. Transfer Order is recorded in Service Book YES/NO • 4. Personal file is Office Property YES/NO Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  21. TEST YOUR LEARNING • 5. Police Enquiry report is to be pasted in Service book YES/NO • 6. Pagination of Service book is must YES/NO • 7. Pension Nomination Form should be pasted in Service Book. YES/NO • 8. Asst. Collector is a Gazetted officer as per Maharashtra Treasury Rules. YES/NO Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  22. TEST YOUR LEARNING • 9.Cash Book should be kept in sub treasury strong room along with cash box YES/NO • 10. You must check receipt book stock at the time of taking over charge. YES/NO • 11. Office Stationery is a Part of Dead Stock YES/NO • 12. Allotment of Govt Quarter should be recorded in Service Book YES/NO Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  23. TEST YOUR LEARNING • 13. Leave account should be recorded in service book after every leave sanction order. YES/NO • 14. Cash Box is item of Dead Stock YES/NO • 15. Cash Box should be kept in Strong room Daily. YES/NO • 16. Name of Family members are to be recorded in service book YES/NO Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  24. TEST YOUR LEARNING 17 Neharu Shirt Pajama is Official dress for National Ceremony. YES/NO 18 Territorial Army is a Branch of Paramilitary Forces YES/NO • What is BEAMS 20 What is GRAS 21 Govt receipt books are printed at ?????? Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

  25. TEST YOUR LEARNING 22 DDO Net Banking account should have only xxxx permission Charge of office should be taken only during office hours. Yes/No Kibbutz is situated in XXXXXX state ? Is bank statement is necessary while taking over charge? 23 October 2019 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra 25

  26. THANK YOU Shilanath Jadhav shilanath@gmail.com Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

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