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PREPARING A PASTOR’S W-2 FORM

PREPARING A PASTOR’S W-2 FORM. Please follow instructions at the top of each screen. To begin the presentation, just press your “down arrow” . Preparing a W-2 for Pastors Use “Down Arrow” or “Page Down” buttons for Next Screen. Enter Pastor’s Social Security # Press Down Arrow. 123-45-6789.

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PREPARING A PASTOR’S W-2 FORM

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  1. PREPARING A PASTOR’S W-2 FORM Please follow instructions at the top of each screen. To begin the presentation, just press your “down arrow”

  2. Preparing a W-2 for Pastors Use “Down Arrow” or “Page Down” buttons for Next Screen

  3. Enter Pastor’s Social Security # Press Down Arrow 123-45-6789

  4. Enter Employer’s E.I.N.# Press Down Arrow 123-45-6789 51-9876543

  5. Enter Employer’s Name and Address Press Down Arrow 123-45-6789 51-9876543 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999

  6. Control Number is Optional Press Down Arrow 123-45-6789 51-9876543 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional)

  7. Enter Pastor’s Name and Address Press Down Arrow 123-45-6789 51-9876543 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  8. How to Calculate Box 1 Press Down Arrow 123-45-6789 51-9876543 ??????????? Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  9. SAMPLE ONLY (How to calculate taxable income) Press Down Arrow • Begin with Total Comp= $40,000 (Do not include Housing Allowance) • Subtract “Before-Tax” Pension= ($1,200) • Subtract “Furn Allow”= ($2,000) • Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon) • Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon) • Add Excess Life Premium + $72 • Total Taxable= $33,570

  10. Enter Pastor’s Taxable Compensation Press Down Arrow 123-45-6789 51-9876543 33570 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  11. Enter any Federal Tax Withheld per Pastor’s W-4 (Leave #2 Blank if no tax withheld) Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  12. For Pastors, Boxes 3, 4, 5, and 6 are Blank Boxes 7-9 and 11 normally not applicable Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  13. Complete Box 10 only if Pastor chose FSA Dependent Care (for parents with children under 13 – see health and dental coupon if applicable) Press Down Arrow 123-45-6789 33570 51-98765431 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  14. Box 12 – Codes C, E, W, DD (Other codes, if applicable, are located on the back of the W-2) Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  15. SAMPLE ONLY (Code “C”) Press Down Arrow • Begin with Total Comp= $40,000 (Do not include Housing Allowance) • Subtract “Before-Tax” Pension= ($1,200) • Subtract “Furn Allow”= ($2,000) • Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon) • Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon) • Add Excess Life Premium + $72 • TOTAL Taxable= $33,570 CODE “C”

  16. Box 12 – Code C 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 Mark L. Matthew 13 Wesley Road Asbury, DE 19900

  17. SAMPLE ONLY (Code “E”) • Begin with Total Comp= $40,000 (Do not include Housing Allowance) • Subtract “Before-Tax” Pension= ($1,200) • Subtract “Furn Allow”= ($2,000) • Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon) • Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon) • Add Excess Life Premium + $72 • Total Taxable= $33,570 CODE “E”

  18. Box 12 – Code E Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200

  19. SAMPLE ONLY (CODE W) Press Down Arrow IMPORTANT NOTE Box 12 W is for persons in HSA only. Box 12W includes both pastor’s contribution (i.e. $2,500) plus the employer’s contribution In December, a letter is mailed to the pastor providing the amount of the Employer’s Contribution. Treasurers: Please get this letter from your pastor. • Begin with Total Comp= $40,000 (Do not include Housing Allowance) • Subtract “Before-Tax” Pension= ($1,200) • Subtract “Furn Allow”= ($2,000) • Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon) • Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon) • Add Excess Life Premium + $72 • Total Taxable= $33,570 CODE “W”

  20. Box 12 – Code E Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900

  21. Box 12 – Code DD (Include the Health Cost – see December letter for amount) Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900 DD 17908

  22. Box 13 – mark if participating in CRSP (Clergy Retirement Security Program) Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 x E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900 DD 17908

  23. Box 14 is optional – Information Box Only 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 x E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900 DD 17908

  24. Box 15 – State and ID# where salary was earned (ID# is located on State Transmittal Form) 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 x E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900 DD 17908 DE 1-519876543-001

  25. Box 16 – Normally the same as Box 1 Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 x E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900 DD 17908 DE 1-519876543-001 33570

  26. Box 17 – State Tax withheld if Pastor requested Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 x E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900 DD 17908 DE 1-519876543-001 33570 250

  27. Box 18 – Local Taxes withheld if Pastor requested Press Down Arrow 123-45-6789 33570 51-9876543 4232 Romans United Methodist Church 1500 Damascus Road Corinth, Delaware 19999 (Optional) C 72 x E Mark L. Matthew 13 Wesley Road Asbury, DE 19900 1200 W 4900 DD 17908 DE 1-519876543-001 33570 250

  28. If you have questions, please contact me at emoreland@pen-del.org or call 877-736-3351, extension 16.

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