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College of Engineering Recruit and Hire Workshop

College of Engineering Recruit and Hire Workshop. September 26, 2011 . Agenda. Introduction Review of CoE Procedures and Guidelines Dual Career Issues & ADVANCE Best Practice CRLT Players Discussions. Timeline. August - September Start advertising process ADAA must approve ads

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College of Engineering Recruit and Hire Workshop

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  1. College of EngineeringRecruit and Hire Workshop September 26, 2011

  2. Agenda • Introduction • Review of CoE Procedures and Guidelines • Dual Career Issues & ADVANCE Best Practice • CRLT Players • Discussions

  3. Timeline • August - September • Start advertising process • ADAA must approve ads • September-November • STRIDE Faculty Recruitment Workshop (9/23, 9/26, 10/5, 10/13, 10/15, 10/28) • CoE requires all members of a search committee to attend or have attended one such workshop in the last three years • Departments submit candidate pool • Prior to first visit – candidate pool evaluation must occur • Submit list to CoE, Dean’s Advisory Committee on Faculty Diversity will review and approve

  4. Timeline • April • April 11: Last day to submit casebooks to the EC for Sept 1 start date • April 30: Per AAU guidelines, September offers of hire made after this date require permission of the Provost of the current employer. • After April 30, requests to hire should be for January 1 start dates except in unusual circumstances • May • May 20: Last day to submit casebooks to the EC for Jan 1 start date

  5. Timeline • June • June 1: Deadline on acceptance for September hires • July • July 1: Deadline on acceptance for January hires • Extension usually granted if requested by candidate.

  6. Interview Visit • Include people outside of the department – potential collaborators • Provide additional non-evaluative meeting for woman/URM candidate with a current woman/URM faculty member • Consider meeting time with students • Schedule meeting with ADAA for both Junior and Senior Hires • Other associate deans if ADAA not available • Senior hires also need to meet with Dean • Follow Up!

  7. Legal Considerations • There are questions that are illegal and counterproductive for us to ask of candidates • In a 2007 study of candidates for positions at U-M who withdrew from searches or turned down offers, several candidates mentioned that they had been asked illegal and discriminatory questions about their personal lives and intentions. • Faced with such questions, candidates (male and female) may feel pressured to answer with the "right" answer, and they rightfully may resent such questions. • What questions are illegal? • Family status; Race; Religion; Residence; Sex; Age; Arrests or Convictions; Citizenship or Nationality; Disability. • Some of the Illegal Questions: • Are you married? • What is your maiden name? • Do you have any children? • Are you pregnant? • What are your childcare arrangements? • Please keep in mind that the situation is different if the candidate brings up questions about family. Topics the candidate brings up can be discussed.

  8. Casebook Keys • College reps • Junior faculty – one per EC requirement. • Senior Faculty – two per EC requirement. • CoE reps must submit evaluations to ADAA and department. EC will not review offer request unless CoE rep letters are included • Letters of recommendation • Senior Faculty: Minimum five ‘arm’s length’ letters from persons who are outside the present institution of the candidate and who did not work or train with the candidate at other institutions. • Junior Faculty: Minimum three letters. Thesis advisors and collaborators acceptable, discourage fellow graduate students.

  9. Approval Process • Department Approval • Follow established procedure • CoE Executive Committee Approval • Provost and Regents Approval • Offers to assistant professors can be extended after EC approval. • Offers to senior candidates can only be made after Provost approval.

  10. Typical Startup Packages • Funded by Department, College and Provost • Summer Months: 3~4 months total • Cannot pay three months of summer in one year all in general funds • Moving Expenses: 10% of Salary • Student Support: 4 student years, $220,000 in 2010-2011 • Research Funds: Adequate to be well-equipped to begin research • Most new faculty members had balance at the end of the 5th year • Renovation: As needed • Travel/Discretionary: As appropriate • Transfer of Grants: As needed • Engineering Education Workshop Funds (faculty new to teaching) • Startup grid and offer letter require CoE approval – Please work with Bekah Ashley

  11. Best Practices • Dual Career Program • ADVANCE Handbook for Faculty Searches and Hiring • Candidate self reporting • Opportunity Hires • Continue to be aggressive in 2011-2012 • ADAA provides travel supports to women and URM speakers in department seminars • If candidate interested or indentified, send CV to EC for approval before formal interviews • Provost’s Office Support

  12. Resources • ADAA Office: • http://www.engin.umich.edu/admin/adaa • Dual Career: • http://www.provost.umich.edu/programs/dual_career/index.html • Advance: • http://sitemaker.umich.edu/advance/home Rebekah Ashley Managing Director of Academic Affairs bekahb@umich.edu 7-7035 Position Descriptions, Offers and Packages

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