American Recovery and Reinvestment Act of 2009 Reporting Requirements

1. American Recovery and Reinvestment Act of 2009Reporting Requirements May 19, 2009 OSG Conference

2. Main Reporting Elements • Funds: Appropriated, Allocated, Obligated • Project NEPA status • Number of projects (and $$): • bid • awarded • underway • completed • Jobs created, sustained, payroll

3. Sections 1201 and 1512 Reporting Requirements • Sect. 1201(c)(1) requires grant recipients (BIA and tribes) to submit periodic fund use reports to the covered agency (FHWA) • Reports shall be collected and compiled by FHWA and transmitted to Congress • Sect. 1512 requires entities that receive recovery funds to provide Recipient Reports

5. Standard Forms Location • Standard forms and Reporting Requirements for Federal Lands Highway Program funds (ARRA-IRR) will be on the internet at: http://flh.fhwa.dot.gov/policy/arra/

6. Guidance

7. Five Standard Reports FHWA-1586: Initial ARRA Project Plan FHWA-1588: Periodic Grouped Project Report FHWA-1585: Monthly Recipient Project Status Report FHWA-1587: Monthly Summary Employment Report FHWA-1589: Monthly Employment Report

8. Five Standard Reports FHWA-1586: Initial ARRA Project Plan FHWA-1588: Periodic Grouped Project Report FHWA-1585: Monthly Recipient Project Status Report FHWA-1587: Monthly Summary Employment Report FHWA-1589: Monthly Employment Report

9. State Report Date County Congressional District Fed-aid Project Number State Project or I.D. Number Project Type Project Name Project Description Project Purpose Total Cost Est. Scheduled Completion Month FHWA-1586 – Due May 1, 2009 (Update forms every 2 weeks)

10. Project Rationale EDA (Y/N) NEPA Class Action NEPA Milestone Completed NEPA Milestone Date Types of Federal Permits Number of Federal Permits Status of Federal Permits Route Number Begin Mile Point End Mile Point Length (miles) FHWA-1586 (con’t)

25. 13. Project Rationale • To preserve and create jobs and promote economic recovery. • To assist those most impacted by the recession. • To provide investments needed to increase economic efficiency by spurring technological advances in science and health. • To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits. • To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases.

28. Five Standard Reports FHWA-1586: Initial ARRA Project Plan FHWA-1588: Periodic Grouped ProjectReport FHWA-1585: Monthly Recipient Project Status Report FHWA-1587: Monthly Summary Employment Report FHWA-1589: Monthly Employment Report

30. State Report Date County Congressional Dist. Fed-aid Project No. State Project or I.D. Number Project Description Project Purpose Est. Total Cost Scheduled Completion Month Project Rationale EDA (Y / N) Route Number Begin Mile Point End Mile Point Award Date FHWA-1588 – Due within 2 weeks of awarding multi-route projects.

31. State Report Date County Congressional Dist. Fed-aid Project No. State Project or I.D. Number Project Description Project Purpose Est. Total Cost Scheduled Completion Month Project Rationale EDA (Y / N) Route Number Begin Mile Point End Mile Point Award Date FHWA-1588 – Due within 2 weeks of awarding multi-route projects.

32. Five Standard Reports FHWA-1586: Initial ARRA Project Plan FHWA-1588: Periodic Grouped ProjectReport FHWA-1585: Monthly Recipient ProjectStatus Report FHWA-1587: Monthly Summary Employment Report FHWA-1589: Monthly Employment Report

34. State Report Month Contracting Agency Fed-aid Project No. State Project or I. D. Number Advertisement Date Award Date Notice to Proceed Percent Complete Contractor Name Contractor Address Contractor DUMS Number Contractor E-mail Address FHWA-1585 - Monthly (Due the 10th day of each month for the preceding month (through Sept. 2012))

35. State Report Month Contracting Agency Fed-aid Project No. State Project or I. D. Number Advertisement Date Award Date Notice to Proceed Percent Complete Contractor Name Contractor Address Contractor DUMS Number Contractor E-mail Address FHWA-1585 – (con’t)

36. State Report Month Contracting Agency Fed-aid Project No. State Project or I. D. Number Advertisement Date Award Date Notice to Proceed Percent Complete Contractor Name Contractor Address Contractor DUNS Number Contractor E-mail Address FHWA-1585 – con’t

37. Five Standard Reports FHWA-1586: Initial ARRA Project Plan FHWA-1588: Periodic Grouped ProjectReport FHWA-1585: Monthly Recipient ProjectStatus Report FHWA-1587: Monthly Summary Employment Report FHWA-1589: Monthly Employment Report

38. FHWA-1589 – Due as determined by the recipient until Sept. 2012 • Report Month • Contracting Agency • Fed-aid Project Number • State Project or I.D. Number • Project Location • Contractor Name and Address • Contractor / Subcontractor DUNS Number • Employment Data (employees, hours and payroll)

41. Five Standard Reports FHWA-1586: Initial ARRA Project Plan FHWA-1588: Periodic Grouped ProjectReport FHWA-1585: Monthly Recipient ProjectStatus Report FHWA-1587: Monthly Summary Employment Report FHWA-1589: Monthly Employment Report

43. State Report Month Fed-aid Project Number State Project or I.D. Number Project Description Contractor Name / State or Local Agency Status of Contractor Employment Reports Total Employment Total Hours Total Payroll ($) FHWA-1587 – Monthly (Due 20th day each month for the preceding month) (through Sept. 2012)

44. State Report Month Fed-aid Project Number State Project or I.D. Number Project Description Contractor Name / State or Local Agency Status of Contractor Employment Reports Total Employment Total Hours Total Payroll ($) FHWA-1587 – cont

48. Submittal Requirements • It will be the responsibility of each BIA Region to work with their regional Tribes to assure that data is collected and reported back to FHWA. • Future access – by direct access. Level of accessibility is still being determined.

49. QUESTIONS?