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Kuali Days VI

Kuali Days VI. KFS Functional Track 1 Tuesday 2:15 – 3:15 PM Purchasing/Payables. Welcome. Cathy Salino, Cornell University Marilyn Kisters, Indiana University Charlie Sinex, Indiana University. Agenda. Overview Collaboration General Functionality

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Kuali Days VI

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  1. Kuali Days VI KFS Functional Track 1 Tuesday 2:15 – 3:15 PM Purchasing/Payables

  2. Welcome • Cathy Salino, Cornell University • Marilyn Kisters, Indiana University • Charlie Sinex, Indiana University

  3. Agenda • Overview • Collaboration • General Functionality • Release 2 Functionality (Kuali Test Drive) • Release 3 Functionality • Future Enhancements • Questions & Answers (please hold until the end)

  4. Overview • Based on IU’s EPIC Procurement System • KFS Partnership defined initial scope of work • Agreed on essential enhancements

  5. Collaboration • Scope of Work • Design Specifications • Testing • Documentation

  6. General Functionality • Related Documents • Notes & Attachments • Internal Controls • No Purchase Order (PO) without an approved requisition • No Payment Requests (to pay invoices) without an approved and open PO

  7. Vendor Documents

  8. DV & PO Type Vendors

  9. Vendor Documents Routing

  10. Vendor Corporate/Division Structure

  11. Reducing Duplicate Entries

  12. Many Types of Addresses

  13. Default Addresses for Campus Locations

  14. Business Diversity

  15. Requisition Documents

  16. Requistion Routing

  17. Tracking Progress of a Requisiton

  18. Content Route Level

  19. No Accounting – Before Content

  20. Automatic Purchase Order-APO

  21. APO

  22. Purchasing Sets $ Limits-APO

  23. Additional $ Limit Control

  24. Line Item Accounting

  25. Notes to Vendor

  26. Custom Search

  27. Purchase Order Documents

  28. Completed Requisitions go into a Queue

  29. Requisition Populates PO

  30. Document Overview - Populated

  31. Vendor - Populated

  32. Items - Populated

  33. Payment Info - Populated

  34. Delivery/Additional - Populated

  35. PO Stipulations

  36. Stipulations Library

  37. Purchase Order Routing

  38. PO Transmission

  39. Purchase Order - PDF

  40. Encumbering Funds

  41. Balance Inquiries

  42. Open Encumbrances

  43. PO Amendment

  44. PO – History

  45. Purchase Order Statuses

  46. PO Custom Search

  47. Payment Request Documents Invoice Processing

  48. Overview • Payment document is called the “Payment Request” aka “PREQ” • System designed for processing invoices against Purchase Orders • EDI processing, auxiliary payment files are not part of the module design • Line items populate the payment request from the Purchase Order

  49. PREQ Features • Sophisticated validation rules • Pay date calculation • Accounting populates from PO accounting • PREQ routes for Fiscal Officer approval • FO routing allows editing of accounts

  50. PREQ Statuses and Routing • AP User statuses • In Process • Void • Cancelled – In Process • Awaiting AP Review

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