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Federal FY10 Q2 ARRA Information Session

Federal FY10 Q2 ARRA Information Session. HSPH & HMS Sponsored Programs Administration February 19, 2010 February 23, 2010. Total Harvard Anticipated Funding January 6, 2010. FAS $32,557,046 HMS $82,146,078 SEAS $13,907,648 HSPH $28,619,049 Total: $157,229,821.

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Federal FY10 Q2 ARRA Information Session

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  1. Federal FY10 Q2 ARRA Information Session HSPH & HMS Sponsored Programs Administration February 19, 2010 February 23, 2010

  2. Total Harvard Anticipated Funding January 6, 2010 FAS $32,557,046 HMS $82,146,078 SEAS $13,907,648 HSPH $28,619,049 Total: $157,229,821

  3. Total Harvard Awards January 6, 2010 FAS 58 HMS 112 SEAS 10 HSPH 33 Total: 213

  4. Peer Comparisons$millions

  5. OSP’s Role • OSP worked in 3 phases to validate template information received from departments and SAS, integrates financials, and uploads to FederalReporting.gov • Resolved any automatically generated error notices from NIH

  6. Roles & Responsibilities Department/Principal Investigator School ARRA Specialists (SAS) Coordinates ARRA business Depts/School/University: SAS maintains School ARRA portfolio Expenditure review; adherence to A-21 Cost Principals Collect non-financial data from Dept/PI quarterly Devise and communicate quarterly deadlines Vendor Count (HSPH Only) Roles may vary slightly between schools • Complete and Update Data Request Sheets Quarterly: Fields include: • Award Description • Project Activities • Jobs created & retained • Jobs Narrative • Place of Performance • Vendor Count (HMS only)

  7. Finding your awards online Log onto:www.Recovery.gov Click: Where’s the Money Going Select: Recipient Reported Data Chose: MA (+) DHHS (or other cognizant agency) Select: Recipient Reported Chose: Your award #

  8. Updates • Job’s guidance • New Guidance was issued December 18th by OMB • The method/formula for calculating jobs was simplified to use a percentage of FTE to express jobs created or retained. • Jobs are counted quarterly -no longer cumulative • Resulting in new ARRA Jobs Guidelines –draft date: 1/12/2010

  9. Timelines and Deliverables

  10. Timeline

  11. Items needed from Departments -HSPH • Updated FY10 Q1 Templates • Use FY10Q1 validated templates – found in GMAS • Jobs Data • Original data was scrubbed to meet guidance • Created/Retained • Job titles: generic titles, i.e., Research Assistant (no identifying names) • Exclusions: Tenured faculty Email templates to KCiccolo@hsph.harvard.edu

  12. Items needed from Departments -HMS • Updated FY10 Q1 Templates • Use FY10Q1 validated templates – found in GMAS • Jobs Data • Original data was scrubbed to meet guidance • Created/Retained • Job titles: generic titles, i.e., Research Assistant (no identifying names) • Exclusions: Tenured faculty Use electronic Drop Box at HMS! Questions? Contact Jay_Alves @hms.harvard.edu

  13. Future Reporting PeriodsSubject to change WITH notice • Q3 - April 10, 2010 • Financial cut off 2/28; due to SAS 3/19 • Q4 - July 10, 2010 • Financial cut off 5/31; due to SAS 6/18 • Q1 -October 10, 2010 • Financial cut off 8/31; due to SAS 9/17See handout for future dates

  14. Harvard University As of February 17, 2010 $161,818,890 funding 227 awards in total

  15. A-133 • Fund selections made late when work plan received from PWC in late Spring 2010 • Kick off meetings held in June/July • Keep all docs in order… there is a high likelihood your fund will be chosen because its ARRA!

  16. Spotlight on Science • Showcase your science! • Need for research community to respond • Provide informed benefits for science / knowledge advancement • PI’s contribution provide talking points for Harvard University’s Government, Community and Public Affairs Office

  17. Upcoming ARRA Sessions HSPH Kresge G-2 February 23, 2-3pm

  18. Questions??

  19. Resources • http://www.hms.harvard.edu/spa/funding/stimulus.shtml • www.recovery.gov • www.federalreporting.gov • www.NIH.gov • http://arra.fad.harvard.edu • Your local School ARRA Specialist

  20. SAS Local Contacts • HMS Jay Alves 432-7889jay_alves@hms.harvard.edu • HSPH Kelly Ciccolo 432-7236Kciccolo@hsph.harvard.edu • FAS Hannah Coache 857-998-2071 Yulanda Quinlan 857-998-2051 • SEAS Grace Shin 496-0656gshin@seas.harvard.edu

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