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SPONSORED RESEARCH ROBERTA MCMANUS

Discover how FSU's Sponsored Research Services manage the entire funding lifecycle, from proposals to award closeouts. Explore current topics, training opportunities, and important policies. Maximize your research project's success with FSU!

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SPONSORED RESEARCH ROBERTA MCMANUS

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  1. SPONSORED RESEARCHROBERTA MCMANUS

  2. General Information • Responsible for the processing of proposals and administration of awards on behalf of FSU • Provide services to any department that applies for or is awarded sponsored research funds • Sponsored Research Services (aka Pre Award) • Reports to VP Research (Dr. Kirby Kemper) • Sponsored Research Accounting Services (aka Post Award) • Reports to VP Finance and Administration (John Carnaghi) • Mission Statement—SRAS • The mission of Sponsored Research Accounting Services (SRAS) is to provide an effective contract and grant management system for all sponsored research projects awarded to Florida State University. • Bookmark the Division of Research website http://www.research.fsu.edu/contractsgrants/ SPONSORED RESEARCH

  3. SRS AKA Pre-Award Funding Opportunities Proposal Review & Submission Award Negotiation & Execution Award Amendments Rebudgeting Progress Reports and final reports to include Technical and Inventions reports Closeout awards Responsibilities-SRS vs. SRAS SRAS • AKA Post-Award • Project/Contract Setup (incl Cost Share) • Transaction Review and Approval • Billing and Financial Reporting, including Final Financial/Property Reports • Cash collection/deposit • Closeout projects • Sponsored Trust Fund Accounting • Indirect cost study prep/neg SPONSORED RESEARCH

  4. Current Topics & EventsImportant Policies • Advance Policy (effective May 1, 2006) • http://www.research.fsu.edu/contractsgrants/documents/advpolicy.pdf • Advance = Permission from Department Chair/Dean then SRS to proceed work before executed award; obtain project budget • Do not begin work/authorize subcontractors to begin work without an approved advance from SRS • Cost Transfer Policy (effective April 1, 2008) • Expenditure transfers to or between sponsored projects • http://www.research.fsu.edu/contractsgrants/documents/costtranspolicy.pdf • Cost Transfer Justification Form at http://www.research.fsu.edu/contractsgrants/forms.html SPONSORED RESEARCH

  5. Current Topics & Events (cont.) • FSU Foundation Salary/Tuition Project Extensions • Information to be distributed soon! • OMNI Upgrade to 9.0—little change • Faculty Assignments Commitments & Effort Certification Tracking (FACET) • Resides within the OMNI HR System • Consists of two main modules • Commitments (currently Grants only; will become the AOR) • Effort Certification • NO MORE PAPER FORMS REQUIRED!  • Automated workflow & email notifications • Department Representative Page must be current—workflow routing based on this page! SPONSORED RESEARCH

  6. Current Topics & EventsFACET Schedule SPONSORED RESEARCH

  7. Training & Job AidsTraining Available • Located in Student Services Building 301 • At-Your-Site Training—see contacts slide • Upcoming Training • SP 2089 Sponsored Programs Proposal Development • 3/31/2009, 4/28/2009 & 5/26/2009 9-11am • SP 2189 Compliance for Sponsored Programs • 3/24/2009 9-11am & 5/21/2009 2-4pm • SP 2389 Cost Sharing for Sponsored Projects • 3/25/2009 9-11am & 5/26/2009 2-4pm • SP 2489 OMNI Inquiry for Sponsored Projects • 3/25/2009 2-4pm & 4/21/2009 9-11am & 5/28/2009 2-4pm SPONSORED RESEARCH

  8. Training & Job AidsTraining Available (cont.) • Compliance & Research Administration Training & Education • April 9 & 10, 2009 • Research Building A, Seminar Room First Floor (Innovation Park) • Contact Office of Vice President for Research for registration info • Lunch & Learn Sessions • SP LL 2009-6 Advanced Financial Management • 3/11/2009 11:30am-12:30pm • SP LL 2009-7 Effort Commitments • 4/8/2009 11:30am-12:30pm SPONSORED RESEARCH

  9. Training & Job Aids Job Aids • Available at http://www.research.fsu.edu/contractsgrants/workshops.html • Proposal entry, workflow • Compliance • Cost Sharing • OMNI Inquiry for Projects • PI Inquiry Materials • Available Balance Instructions • Monthly Financial Reports • Project Expenditure Detail • HR/GL Detail Report (if can’t view, request FSU_PY_FI_REP_INQUIRY role via eORR) SPONSORED RESEARCH

  10. Reporting Tools • OBI Department Ledgers • CG (Sponsored Projects) • CS (Cost Sharing) • Transaction Details • Please use OBI ledgers • Balances are one day old • Encumbrance detail included • Can be generated at any time • Job Aids (OMNI portal page) SPONSORED RESEARCH

  11. Contacts and Location • Website: http://www.research.fsu.edu/contractsgrants/ • SRS Main Phone Line: 644-5260 • SRAS Main Phone Line: 645-7283 • Staff Assignment Information for SRS/SRAS at http://www.research.fsu.edu/contractsgrants/documents/staff.pdf • At-Your-Site Training • SRAS—Roberta McManus • 645-2485 / rmcmanus@admin.fsu.edu • SRS—Greg Thompson • 644-5260 / gwthompson@fsu.edu • Location: 874 Traditions Way SPONSORED RESEARCH

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