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Experiences with the Automated Storage and Retrieval System (ASRS) in Mo i Rana

Experiences with the Automated Storage and Retrieval System (ASRS) in Mo i Rana. Helén Sakrihei, Head of The Repository Library , The National Library of Norway. The Repository Library. Established in 1989 Staff: 17 employees Interlending per year : 100,000 documents

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Experiences with the Automated Storage and Retrieval System (ASRS) in Mo i Rana

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  1. ExperienceswiththeAutomatedStorage and Retrieval System (ASRS)in Mo i Rana Helén Sakrihei, Head of The RepositoryLibrary, The National LibraryofNorway

  2. The RepositoryLibrary • Established in 1989 • Staff: 17 employees • Interlending per year: • 100,000 documents • Aquisition per year: • 100 – 200,000 documents

  3. The RepositoryLibrary • Collection: • 780,000 monographs • 1,5 million issues • ofperiodicals • 50,000 microfilms • Audiobooks • MusicCDs

  4. WhyAutomaticStorage and Retrieval System? • In 1996 the NL started to plan a new • storage for The RL, and investigated • thepossibilities for building an ASRS • Advantages • Traditionalstoragewouldcost more • to build (15 – 20 million NOK) • Operationexpenseswould be lower • ASRS wouldrequire 20-25% ofthe • base area of a traditionalstorage

  5. WhyAutomaticStorage? • The ASRS would be basedon a • wellknowntecnhology used • by companiessuch as Lego, • Husquarna etc. etc.

  6. WhyAutomaticStorage? Disadvantages: • The mechanicswould make The ASRS vulnerable • Would it be noisy? • Operating The ASRS would be monotonous? • Bookscoulddisappear whentheydidn’t have a permanent placeon a shelf?

  7. Movingintothe ASRS • In 2000 The MinistryofCulture • and ChurchAffairsacceptedour • plans for building an ASRS with • a maximumcostof 100 million NOK. • The RL closedtemporarily in • October2002. • Within 15 monthswemoved most • ofthecollectionintoThe ASRS. • Reopened June 2003

  8. The AutomaticStorage and Retrieval System (ASRS) • 41 500 steelboxes • folders • Three gangways • Three AutomaticMiniload • Cranes • 200 boxesin/out per hour • Randomstorage

  9. Randomstorage

  10. Randomstorage • No permanent box or folder • No permanent location • Each location has an coordinate • Barcodes • Attached to eachother in the • Warehouse Management • System (WMS)

  11. Howdoes it work? • Every morning loanordersare • sent from Bibsys to • WMS. • The cranesfetchtheboxeswhich • containordered material • The boxesarebrought to • thepick up stations in theRetrieval • Centre

  12. Howdoes it work? • The operators readthebarcodeon thepublication, and both WMS and Bibsys areupdated • Someordersrequire manual work: - microfilms - articlecopies - multi-volumepublications

  13. Operation stability • 160,000 itemsoutand 220,000 items in to storage per year • Highoperationstability • Automationengineerwho • maintainsthe hardware • Four ofourco-workers have been specialtrained in ASRS/WMS • Service onStorageonce a year

  14. How has The ASRS changedthewaywework? • The needofmanpower to carryout • ourloanorders has beenreduced to • 1/3. • More capacity to othertasks, such as • cataloguing • New tasks: • - books to digitization

  15. Collectioncontrol • Coordinated shelf lists from Bibsys and Swisslog • In order to findbooks in storagethataren’tregistrated in thecatalogue, and books in thecataloguethataren’t • in storage

  16. Problems… • Whenerrors do occur, • weoftenmanage to solvethem klarer vi som ourselves • Dependon a good support • agreement • Hardware problems – the RL • Software problems – Swisslogg • Spare parts

  17. Conclusion • The ASRS has given useasyaccess to ourcollection and madeusable to carryout all loanorders within 24 hours • From time to time we do have shutdowns, but all in all the operationstability is high • Bookscandisappear, but more seldomthan from traditionalbookshelves

  18. Plans • By 2012 todaysstorage is filled • Nowweare planlegging thenext • storage • knowntechnology • useexistinginfrastructure • easy to build

  19. Kiitos… • helen.sakrihei@nb.no

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