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Information Technology

Information Technology. Michael Marcinkevicz Director. IT Mission. Provide reliable & secure IT systems for the business units of ASC, Increase operating efficiencies with new technology and processes, and Partner to Deliver. In-Field Support & Projects Titan Shops.

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Information Technology

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  1. Information Technology Michael Marcinkevicz Director

  2. IT Mission Provide reliable & secure IT systems for the business units of ASC, Increase operating efficiencies with new technology and processes, and Partner to Deliver

  3. In-Field Support & ProjectsTitan Shops • Maintenance and daily support of merchandise and text sales including opening, closing and posting for point of sale system, inventory, reporting for six locations: • main store • baseball trailer • The Empori-Yum • The Brief • Irvine store • Online: www.titanbookstore.com • Addition of direct database access for textbook management staff • Reviewing how to develop additional capabilities to automate labor intensive text entry tasks • Install and maintain desktops and Point of Sale Registers, event support for commencement, textbook buy-backs

  4. In-Field Support & Projects Food Service & Catering new Starbucks merchant and point of sale setup in Pollak Library Acquisitions of computer, phones, expediting orders, POS training, gift card setups and changes, etc. Daily support of 19 registers, sales posting and pricing changes and promotions, coordination with campus for TitanCard, networkig, register screen setups, and csuffood.com website Catering Catertrax quoting/work order system (Jan ‘13, in-use Jul ‘13) Enhanced information sharing, ordering capabilities, order tracking, payment and credit card processing abilities for web-based operation.  Menu and Configurations completed and updated.  Credit card processing moved off-site to close audit finding Event support for commencement and concessions food sales point of sale and credit processing

  5. In-Field Support & Projects Sponsored Programs Grants Management module, Goals: • Automatic charging based on per project setups by grant administrators • Using new job ledgers for grant categorizations • New auto-indirect cost (IDC) calculations on a per project per object code basis • Unified reporting effort with Grants Pre-Award, and CSFPF Progress: • Multiple group discussions and consultations • Testing in job ledger, inception-to-date accumulators, and reporting

  6. In-Field Support & Projects Finance & Administration • Web Reporting reworked for Sponsored Programs & Campus Programs • Payroll and HR continued setup and cleanup of data • Various HR reporting configurations and periodic reports • Employee Online, Applicant Online, Workflow • Documents Online (online receipt & “backup” images) • Phase 2 Finance Reporting setup (Sep-Oct 2013) on reporting system including report conversions • Reporting Update from Orange County Sungard Users Group (Aug 14/15 (this week))

  7. In-Field Support & Projects Finance & Administration (cont’d) • Benefits: Ability to reduce labor and generate cost savings and shorter effort through process reengineering, automated workflows, document archiving to reduce ongoing storage costs and labor associated with frequent document searches • Current software pain points mostly related to insufficient testing and freeze periods to due audits • The ASC teams diligently worked on over 140 issues to bring us to go-live status.

  8. UpcomingMilestones 2013/14 • Oct ‘13 - New Cognos Reporting system, ASC TEST environment installation • Aug ‘13 - Employee Online and Applicant Online launched • Aug ‘13 - Final HR data purge process to assist in external reporting • Aug ‘13  - Coordinating / collaborating with CSFPF in its use of Advance and OneSolution to reduce redundant data entry labor • Aug ‘13 - Begin Document scanning and scanned documents drill-down so receipts and forms are viewable • Sep ‘13 - upgrade Finance TEST to 11.11 (from 11.10) and complete testing • Dec ‘13 /Jan ’14 - Upgrade food service Point of Sale registers and new server hardware for Dec install, final upgrade by early January • Oct ‘13 - begin Finance Phase 2 training on New Cognosreporting and automated forms • Oct ‘13 - with green light on test results, upgrade Finance production to new version • Jan ‘14 - Move HR docs into OneSolution for ease of use • Nov ‘13-May ‘14 - Bookstore system evaluations

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